Senior Contracts
AMWAJ Catering Services
Total years of experience :21 years, 0 Months
Manage the multiple proposal process for Tendering in order to stay on schedule and present
them to the Management for review and approval prior to final publishing.
• Present Tender Book to the Tender Committee for approval. Prepare Tender Book and collate Bill
of Quantities.
• Coordinates and communicates proposal document delivery and costing requirements to the key
support functions to meet proposal due dates while raising, tracking and documenting issues.
• Ensures all relevant documentation for tender proposals is complete and accurate.
• Ensure all technical, commercial and contractual correspondence with Suppliers/Vendors are
efficiently addressed and closed out.
• Prepares reports for the management such as summary schedules, proposal overviews,
competitive overviews and cost/price summaries, evaluation reports, annual plans.
• Responsible for internal and external interfaces during tender execution.
• Extra tasks as per Line Manager request in case of company need
• Taking minutes during Tender Meetings as well as ensuring accurate up to date records are kept
of all action points.
• To follow relevant procedures for Tender compilation, authorization and dispatch.
• Responsible for ensuring tenderers are submitting consistently ahead of the deadlines set.
• Maintain confidentiality at all times.
• Manage the tender submission through its entire life cycle.
• Provides technical and commercial evaluation report to the Tender Committee for decision
making.
• Receive and deal tender enquiries/tender bulletins from Tenderers.
• Maintain and create professional documentation to a very high standard with particular focus on
accuracy and care.
• Provides general clerical / secretarial support to the Director - Procurement and Assets
Management.
• Receives correspondences from other Departments and distributes them for action to the staff
concerned.
• Arranges meeting between Director - Procurement and Supply Contract and Suppliers.
• Reviews Agreements, Contracts and Tender Documents.
• Understands and implements contracting Policies.
• Organizing meeting schedules for Tender Committee Meetings.
• Arrange in the preparation of advertising materials.
• Maintain Performance Evaluation Reports with Contractors.
• Performs other duties as required from time to time by superiors.
Preparing, planning and project managing the publication of all publicity
materials to maximize promotions.
- Creating marketing campaign.
- Planning and project managing marketing events.
- Evaluating the effectiveness of all marketing activity.
- Supporting the marketing manager in day to day marketing activities.
- Plan, develop and deliver campaigns as agreed within timescales.
- Monitor competitor activity.
- Contributing and developing marketing plans and strategies.
- Sourcing and securing sponsorship.
- Arranging the effective distribution of marketing materials.
- Organizing photo shoots.
- Liaising with designers and printers.
- Writing and proofreading copy.
- Managing the production of marketing materials, including leaflets,
posters, flyers and newsletters.
- Sourcing advertising opportunities and placing adverts in the press and
specialist publication or on the radio.
- Communicating with target audiences and managing relationships.
- Develop plans for advertising, sales promotions, public relations,
personal selling and sales management.