MAYADA GHARIEB

 Answer all Ministry inquiries and requests, coordinate with the school and the Ministry for
events, competitions, Ministry examinations as PIRLS & PISA.
 Handling complaints system of the Ministry of Education.
 Update students attendance on NSIS system.
 Promote students on the NSIS system and upload the certificate to the Ministry system.
 Translate school email before sending to Arabic Parents.
 Doing Arabic translation for Arabic Parents.
 Register all the administration staff in the HR portal of the Ministry of Education and
Higher Education.
 Registration officer for the National Student Information System (NSIS) entering and
updating the student information register, transfer or drop students to ensure all students
records are maintained in an orderly manner.
 Adding and updating employees information on the HR portal system of the Ministry of
Education.
 Administration of all Arabic spoken or written school communications including letters,
e-mails, data, and reports sent by the MOE to the school.
 Update school information and school fees with NSIS system,
 Upload all students certificates on the NSIS system and promote students at the end of the
year.
 Opening new classes and divisions with NSIS system.

 Administration of IGCSE, AS & A-Level exams in the school, for all October, November,
January and June sessions; which includes coordinating with teachers and subject leaders
regarding prospective exam candidates, making submission of entries, coordinating with
finance department regarding financial aspects and invoicing, preparing timetables,
candidate cards and invigilation plans, setting up the exam hall and helping students and
parents during results period;
 Ensure all examination papers and stationery are delivered safely to the school, being
responsible for their strict security and ensuring completed papers are dispatched promptly
and appropriately
 Make appropriate timetabling and room arrangements for the IGCSE, AS, A-Level & IB
Examination and ensuring proper examination invigilation of the examinations is put in
place.
 Ensure that all examinations start and finish appropriately in line with examination board
regulations including the conduct of any on-line examinations.
 Ensure that pupils are given all the necessary relevant information about examination
entries, the dates and times of the examinations, conduct during examinations, the
collection of results / certificates and this information is given on time.
 Ensure that all necessary stationery and materials and other requirements are provided for
examinations.
 Deal with enquiries from parents and students.
 Receive examination results, certificates and making arrangements for their issue.
 Keep up to date with the necessary policies, procedures, rules and regulations laid down by
the different examination bodies.
 Making certificates (school leaving Form, Acceptance letter and school transfer certificate)
 Handing out IGCSE certificates and handling the certificate replacement process.
 Coordinating with teaching staff regarding coursework, to be sent to Edexcel, also to be
returned after results day and arrange for the moderator visits.
 Make necessary arrangements for (year11 - IGCSE), (year - 12 AS) and (year - 13 IB)
mock examinations, and coordination with head of year 11, 12 & 13 with this regards.
 Managing school account with Edexcel (the awarding body for IGCSE exams) and helping
members of teaching staff to create and monitor their accounts.
 Checking all Edexcel invoices.
 Helping the IB coordinator with the administrative aspect of IB exams.
 Preparing official school transcript for students, and send them to universities.
 Handling Aramex and DHL outgoing shipments.

 Studying the customer needs and proposing the suitable solutions for their needs in El-Sewedy line of products.
 Follow up implementing turnkey solutions based on the customer needs.
 Share with higher management the studies and strategies according to the changes and the feed backs in the market.
 Sharing my experience and knowledge with my colleagues.
 Handling customers services from receiving the inquiry from our sales brunch or from the customer for preparing price offer.
 Developing good contact and relations ship with clients.
 Establishing (O.P.F) order processing form.
 Establishing deviation between expected target and actually target.
 Issuing monthly forecasts and contributing in issuing the yearly budget.
 Establishing (KPI) Key Performance Indicator.
 Good Communication and negotiation skills.
 Handling budget and how to reach to this budget
 Getting weekly free capacity reports from the factory and following up all sales personnel to obtain new reports.
 Active listening, reading comprehension, speech clarity, and oral comprehension and expression.
 Receive the inquiry from our sales branches or the customer.
 Preparing the CR (Contract Review) and send it to the factory by mail or by fax.
 Make follow up with the factory to receive the technical offer from the technical department and the cost from the costing department.
 Revision the technical offer if it`s like the customer needs.
 Revision the cost to be with all items and every cost suitable for its pole.
 Preparing the price offer and send it to the customer direct or our sales branches by fax, by mail or to send it by Middle East.
 Put the prices if it`s for the customer direct, it`s for El-Sewedy equipments and put prices for the tenders.
 Preparing any update for the price offers if the customer need any changes like put another cheap item or its validity finished so he needs update for prices.
 Approved the technical offer from the customer when he send the purchase order and discuss all of issues concerning the P.O like (chose the pole color and issue the down payment).
 Preparing the OPF and its cover and send it to the factory.
 Make follow up with factory for finishing the production on time.
 Make the follow up with the customer to preparing the final payment and pay it in the factory against receiving the poles.
 Send the visit request to the factory to help the customer to make the inspection.
 Preparing the itemization permeation and send it by fax to dispatch department and make them ready to dispatch the order to customer.
 Arrange with our dispatches department to help the customer to find empty truck and follow up the collection from the customer.
 Send the invoices to the customer and follow up the collections.
 Preparing the bonus request to el Sewedy equipment and follow up with the factory.
 Send any faxes to the customer or our factory.
 Solving any problems with the customers or any departments in the factory.
 Preparing the monthly target.
 Make PROFORMA invoice in case of its export.
 Request from the factory the warranty letter after finishing the order.
 Preparing the sales achievement report.
 Preparing all of the tender documents.
 Issue the customer complains report to the factory in order to solve it as customer needs.
 Preparing the order confirmation.
 Follow up all the letter of guarantee.