Document Controller
Fala Road Contracting LLC
Total years of experience :14 years, 4 Months
• Coordinate all activities related to the Document Control procedure.
• Encode documents and drawings update regularly in Monitoring System.
• Managing databases and filling systems.
• Update & Check and ensure the correct revision.
• Upload Documents for consultant and client approval using EDMS such as ACONEX.
• Coordinate all activities related to the Document Control Procedure. Prepares Transmittal for Document Submittal
like Shop Drawings, RFI, Sample Tag, Pre-Qualification and Technical Submittal, Method Statement, Claim Submission, Material Submittal for Approval, Work Inspection Request and Material Inspection Request.
• Update and Record the commented submittal received from the consultant.
• Ensure that controlled copies of latest approved documents and drawings are given to the concerned staff, engineers, subcontractors and suppliers in a timely manner.
• Retrieve files as requested by Engineers and Consultant.
• Collect and/or track other data as required by the project team.
• Copy, scan and store documents.
• Distribute project-related copies to internal teams.
• Monitor incoming queries (RFI’s) and information to ensure all actions are completed.
• Sorts and files all documents and drawings according to proper category/folder.
• Print drawings and documents as necessary.
• File documents in physical and digital records.
• Typing of site documents, compiling, preparing reports and correspondence.
• Know the files and control logs as required by the project.
• Compiling and maintain records of day to day business transaction.
• Monitor due dates for consultant drawings to be issued, ensuring all information is released on time.
• Prepare and update reports, manpower and other documentation as necessary and follow- up all the site needs.
• Follow-up request of materials and projects deliveries from start to finish.
• Manage the flow of documentation within the organization.
• Performs other duties/activities as maybe assigned by superior from time to time.
Logs all incoming and outgoing documents of the department. Receive / Download Client documents and drawings from client database. Check the documents and drawings against the transmittal and Master Documents Register System to ensure the correct revision. Answer telephone call take messages or transfer call to appropriate individuals. Maintain the record of the drawings/specification issued by the client for the project from rev. 0 till last revision. Print the documents and drawings and reproduce copies for distribution to all concerned department. Issue the revised drawings immediately to construction team of the related area for the execution as per the revised drawings. Maintain files in compliance to various document audits (eg. ASME / ISO9001:2008). Stamp the documents and drawings with red ink “Controlled Copy". Update Controlled copies and retrieve the superseded documents and drawings. Prepares transmittal for documents and drawings. Receives, segregates, rename and scan all hard files in order to maintain the soft copy of all documents and drawings for record purposes and save in designated DCC network drive / folder. Sorts and files all documents and drawings according to proper category/folder. Assists in doing follow-through tasks of the department by e-mail and phone. Assists in safe-keeping of department’s office equipment, supplies, etc. Encode documents and drawings update regularly in DCC Transmittal Monitoring System and Master Document Register System. Upload/download customer documents (JGC-JPlus, FTP Sites, LIVELINK and PROJECTWISE, SDBx & PDB-Client Database). Receive a document transmittal and compare the contents of the package against the transmittal to ensure that all listed documents are included. Download and print, scan and upload the documents/drawings from Electronic Document Management System (EDMS) such as InfoWorks®. View and Downloads Codes and Standards in TECHSTREET. Performs other tasks as directed by the immediate superior