Executive Secretary to the General Manager
Drake & Scull International - KSA
Total years of experience :4 years, 0 Months
- Provide secretarial and administrative support to one or more managers or departments
- Type variety of documents, mainly highly confidential
- Maintain/set-up sophisticated filing systems, manager’s personal files, etc.
- Answer phones - screen/handle routine and/or noncritical items - pass others on to supervisor
- Arrange travel, hotel, and car reservations - prepare itinerary, maintain manager’s calendar, schedule meetings, etc.
- Take/transcribe accurate meeting minutes and other dictation. Photocopy documents as required
- Process incoming mail; open, stamp, sort for priorities. Distribute and/or handle items not requiring manager’s attention
- May compile and prepare various reports for manager’s use requiring analysis and comparison of data
- Insure continuance of office routine in manager’s absence. - Writes reports, letters, memos, etc. for supervisor’s signature
- Coordinate and process general administrative work (time cards, leave requests, etc.) for manager’s signature
- Obtain manager’s signature on all contract, subcontract, and change-order documents as required. Assume secretarial responsibility for other executives as necessary
- Perform additional assignments per manager’s direction
Company Nurse, 2010 - 2013 | Nesma Trading Company - KSA
- Provides medical and surgical emergency care to staff and employees of the company.
- Provides first aid care to all injured clients/patients.
- Accompanies patients in the ambulance transported to any medical facility or hospital.
- Attends to all on-call emergency situations within the camp site and even outside as needed.
- Performs medical and surgical care assessment on clients and patients.
- Functions as nurse-manager for the nurse-operated company clinic.
- Maintains clinic operations at all times.
- Provides health instructions and illness prevention methods to clients visiting the clinic for health and illness management.
- Makes comprehensive reports on the different case emergencies and consultations handled and managed accordingly.
- Updates health records of all employees and staff in the company.
- Coordinates with company management for any medical and surgical case necessities and referrals.
- Coordinates with company doctor when very necessary.
- Adjuncts to injury control and prevention protocols of the company.
- Delivers health education to clients and patients in the clinic.
- Monitors stocks of medicines and clinic supplies according to availability, use and expiration.
- Submits inventory of all clinic medicines and supplies to the administrative office for proper documentation.
- Operates common and basic clinic equipment and machines available.
- Maintains health of all employees and staff in the company.
- Works in coordination and participation with the other male nurses in the company clinic.
Operations Manager Secretary, 2010 - 2013 | Nesma Trading Company - KSA
- Worked as secretary to the Operation’s Manager in the head office.
- Engaged in administrative and secretarial responsibilities.
- Coordinated with company clients & important persons in the company’s business sector.
- Maintained accuracy and updating of files and documents including manpower of the different company project sites/branches handled.
- Worked in coordination with other office staff, personnel, and departments in all forms of approaches.
- Served as liaison for the company in terms of personnel and manpower concerns.
- Performed functions related to staff services and customer care.
- Provide administrative and business support to the manager and support other members of the executive management team.
- Maintain manager’s calendar -- plan and schedule meetings, teleconferences and travel.
- Improved office efficiency by implementing color-coded filing system and introducing additional time-saving measures.
- Enhanced communication between manufacturing department and executive team, fostering a sense of teamwork and collaboration.