HR / Processing Officer
PWG/Wizard Immigration
Total years of experience :11 years, 1 Months
o The first point of contact for all HR-related queries.
o Maintain Employee’s 201 File.
o Administer HR-related documentation, such as job offer
letters and contracts of employment.
o Responsible for recruiting staff for the office and providing orientation.
o Set up interviews and issue relevant correspondence as directed by CEO.
o Assist in head hunting through linked in/ referrals & other job portals.
o Provide assistance to the CEO.
o Assist in the onboarding process for new hires.
o Assist and coordinates with the PRO in preparing all the documents required for visa processing.
o Process visa of employees during the absence of the PRO.
o Tracking the expiration dates of documents and ensuring that they are renewed by the Public Relations Officer before they expire.
o Deal with Insurance contact person, for additional
member/s, deletion and policy renewal.
o Partner with HR to maintain office policies as necessary
oIssue Office Memorandum, Termination Letter, Warning Letter, NOC and Salary Certificate.
oProcess WPS Salary
oUnderstand the procedures and documentation requirements for cases to be filed.
oWork with clients to gather the necessary information and documentation in a timely manner.
oPrepare forms, support letters, and other documents accurately according to the requirements of Embassy.
oEnsuring all Migration appointments are clearly documented and managed
oCall or email the client before appointments to remind/send texts
oRegistering and updating Migration clients into database
o Handle client’s inquiries and complaints.
oGive proper orientation before the embassy appointments regarding questions and answers.
The first point of contact for all HR-related queries
• Maintain Employee’s 201 File
• Maintain company and CEO's confidential files in safe
• Administer HR-related documentation, such as job offer letters and contracts of employment
• Ensure the relevant HR database is up to date, accurate and complies with legislation
• Assist in the recruitment process
• To provide an effective Human Resources administration service in an efficient, professional and effective manner
• To work within the HR team, supporting with areas of responsibility for administration in recruitment, employee relations, and change management as directed by CEO
• Set up interviews and issue relevant correspondence as directed by CEO
• Doing head hunting through linked in/ referrals
• Provide assistance to the CEO when required
• Organize resources for new employees that will include IT and email access
• Maintain database of staff including records of qualifications and certification
• To develop and maintain administrative systems and procedures to provide support for HR activity and projects which may include arranging meetings, circulating papers.
• Assist in the onboarding process for new hires
• Assist and coordinates with the PRO in preparing all the documents required on visa processing.
• Process visa of employees during the absence of the PRO
• Deal with Insurance contact person, for additional member request and policy renewal.
• Partner with HR to maintain office policies as necessary
• . Issue Office Memorandum, Termination Letter, Warning Letters, Salary Certificate
• Organize office operations and procedures
• Process Agent's Good Conduct Certificate, Rera Training Course, and Assist in processing Rera Broker Cards
• Handles petty cash
• Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
• Organizing company events or conferences
• Follow up on listings; act as our focal point of for listings permit, going live, photos etc.
• Constantly follow up on our daily update stock with Agents
• Coordinate with Tenants and Landlords
• Create meeting agenda on a weekly basis and send to the team and send a reminder a day before.
• Monitoring Agents attendance and send a report the Sales Director
• Coordinates with the Developers regarding Sales meeting with our Team and send calendar invites
• Monitoring and records the in and out keys for managed properties.
• Managed Sales Director’s calendar.
• Coordinate with Contracts department referring to agents on going deals
• Prepare all the documents required for every Rent and Sales deal of agents and forward it to the Contracts Department
• Receive’s cheque/ cash from the Tenants and hand it over to the accounts
• Monitors Proof of Purchase Receipt and Cheque Hand Over Form and send a report to the accounts once booklets were fully used and request for a new one.
• Deal effectively with all administration and documentation relating to sales
• Scan all important documents for all the ongoing deals and upload to FAM CRM
• Handle total of 90 agents Dubizzle accounts for refreshing ads on a daily basis
• Tag and Untag 60-80 Bayut listings on a daily basis
• Keep an eye with Property Location verification on Property Finder, coordinates with Marketing if there’s something that needs to rectify.
• Collect all the documents from Agent, print and make a folder for the deal and put it on safe.
• Keep an eye with the Sales Progression Deal, update the remarks if necessary.
• To take overall responsibility for progression of all property sales promptly and efficiently
• Coordinate with CEO’s assistant for Title Deed’s, POA, MOA, Company license request 2-3 days’ advance, if there’s an upcoming property transfer.(Managed properties only)
Maintain Employee’s 201 File
Deal with employees enquiries and Kept all personal file up-to-date
Going to Tasheel and Dubai Immigration for Visa processing and Quota Application
Applying employee’s new visa /change status thru EDNRD online account
Taking care of company HR/EDRND Accounts
Applying staff’s medical thru online
Manage employee’s medical insurance application /coordinates with insurance
brokers
Maintains human resources records by recording new hires, transfers,
terminations, changes in job classifications, , tracking vacation, sick leaves.
Prepares and issues internal office memorandum, salary certificates, NOC, warning
and termination letters.
Apply and renew Agents Broker card
Keeping an eye and record of every employee’s visa, emirates id, labor and medical
card’s and company’s Trade License and Rera Certificate expiration
Coordinates with the Developer
Coordinates with CRM and Web Portals company
Approves employee’s listings on CRM according to RERA standard
Monitors and always ensure accurate stationary supplies are ordered on time.
Coordinate with client’s inquiries
Preparing Receipts/Invoices
Generating Attendance Report
Keeping track of record of employees Monthly Deals
Maintains employees 201 files
Coordinates with PRO for employee’s visa application/cancellation.
Supervise Staffs
Manage employee’s medical insurance application
Maintains human resources records by recording new hires, transfers, terminations, changes in job
classifications, merit increases; tracking vacation, sick leaves.
Prepares and issues internal office memorandum, salary certificates, NOC, warning and termination
letters.
Apply and renew Agents Broker card.
Keeping an eye and record of every employees visa, emirates id, labour and medical card’s and
company’s Trade License and Rera Certificate expiration
Maintains a tenant/resident relations records
Maintains proper records and make regular reports of Property Consultants Sales and Rental Deals
Monitors Office Stationary inventory
Keeping the Chairman’s confidential files
Managing CEO’s Calendar /Booking Ticket’s
Performs other related duties as required
Deal with correspondence email
Scanning documents for completed files into Propspace.
Publishing properties on Propspace
To maintain compliant level of paperwork for every transaction within MJB Properties