محمد كشكوش

Acts as focal point all queries & clarifications and co-ordinates progresses of materials procurement, spare parts, chemical stocking, and transportation requirement of the Department and chases items required urgently. Ensures technical bid evaluations related to the Department’s material Orders and justifications are completed as per the Corporation’s policies & procedures and returned to Materials Department on time. Responsible for processing and timely returning of Technical Evaluations from originators to the Materials Department. Ensures that all materials and tools required for Operation and Maintenance are made available adequately and timely. Records all materials related documents i.e. PR, Reservations and call-off orders. Works on SAP-MM (Materials Management) for material follow up i.e. PR & Reservations. Principal Accountabilities 1. Provides interface with Budget and Planning sections to provide accurate data on committed and non-committed expenditures for materials and Material delivery schedules for Planning and Budgetary purposes. 2. Records and inputs details to database for procurement status in respect of requisition/purchase orders and all related documentation received from bidders including materials and test certification, third party inspection reports and operating/maintenance manuals. 3. Follows up processing of orders for materials, tools and spare parts with end users and Materials Department. Exerts efforts to minimize delays by making proper representations with the concerned personnel. 4. Advises Planning Engineer if there is need to invoke emergency materials procedures; prepares necessary paperwork to invoke said procedure. 5. Advises end-users of undue delay in processing of Purchase Requisitions so that appropriate action can be carried out. 6. Once materials have become available, liaise with Materials Department (Stores) to ensure prompt transfer to end-users. 7. Checks current recorded stock levels of materials and advises end-user of requirement to re-order. 8. Accesses relevant SAP databases for Material Management(MM) /Purchase Requisitions(PR) status and materials-related information to ensure accurate MM/PR issue and follow-up. 9. Co-ordinates with end-users for transport and shipment of equipment/spares received from offshore for repair /overhaul/scrap/refurbishment or repair and return to concerned location. 10. Co-ordinates with logistics to identify materials and parts requirements for activities. Checks current recorded stock levels via online system (SAP Material Reservations). 11. Receives urgent requests and checks whether item is in stock (stores), if not in stock in any warehouse of Q.P. or local market and in co-ordination with operations to prepare PR as required to procure the items for the Department. 12. Monitors Orders status “out of stock” items. Includes receiving from Materials Department Materials Reservation endorsed ‘out of stock’, checking stock status via online system SAP, and continues monitoring progress until item is delivered and received on site. 13. Ensures that all urgently required materials are made available in time so that the delay and revenue losses are minimized. 14. Follow up SPF’s (Stock Proposal Forms) for the Department raised by End-users. 15. Acts as a focal point for all queries and clarifications regarding materials requirement for Halul Terminal. 16. Co-ordinates all materials purchase for the Department. Receives all quotations for Purchase Requisitions raised for non-stock items, technically evaluates them as per requirement and process to Materials Department for firm ordering to purchasing dept. Raises revised Material Requisitions, and obtains approvals, if necessary. 17. Responsible for review of stock position related to critical operations on Halul Island. Raise documents as required (i.e. Purchase Requisitions and SPF’s) and co-ordinates with Materials Department in placing orders and follow-up. 18. Receives priority material request and based on criticality and urgency, checks material availability in warehouses of QP and local market. Prepares the necessary documentation justifying the urgency and obtains authorization to invoke emergency procedures. Co-ordinates with Materials Department for earliest possible procurement of materials. 19. Ensures that all Purchase Requisitions for capital budget items are monitored and processed in line with phased budgets. Co-ordinates with Operations to revise phased budgets to reflect the latest delivery schedule and raises year-end accruals for outstanding/long delivery items. 20. Responsible for updating and maintaining movable equipment list for the operations Department of all movable equipment on Halul. Co-ordinate with operations for movements and write-off. 21. Estimates the cost of PR’s for Pre-Budget Enquiry (PBE).