Accounts payable Section Head
Alamal Alsharif for Plastics
Total years of experience :7 years, 9 Months
• Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts payable’s data.
• Reconcile the accounts payable’s ledger to ensure that all payments are accounted for and properly posted.
• Prepare aging report.
• Assist in the closing of accounts during month end at the company and divisional level within stipulated timelines.
• Reconcile payments to ensure the ERP system reflects the correct transactions.
• Update and maintain records of expenditures.
• Ensure that all payments are made in accordance with company policy.
• Pay invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.
• Process trade vendor invoices and service provider invoices for travel / freight / customs duty / insurance / inventory by entering them into the system.
• Monitor suppliers account details for terms of payment, credit terms and other irregularities.
• Make quarterly / Periodic reconciliation of Vendor Accounts immediately notifying any variances to the vendor and the management for corrective action.
• Develop and maintain reports and files on the Accounts Payable processing.
• Perform other financial responsibilities as and when required.
• Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
• Reconciling processed work by verifying entries and comparing system reports to balances.
• Maintaining historical records.
• Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance.
• Documented petty cash transactions in petty cash journal to summarize payments rendered, maintaining accurate records.
• Preparing analysis of accounts and producing monthly reports.
• Review invoices received from other departments and other requests of payments.
• Ensure the payment cycle through 3WM including one-time vendors.
• Review checks and transfers with required amounts.
• Reviewing all expenses and making analysis on a monthly basics.
Book keeping
• Receive all purchase orders & compare them with the submitted invoices to ensure they are matching & register all suppliers invoices on the system at its due dates (3 way match).
• Register all financial book keeping entries & ensure entries are correct signed as required & supported with the necessary documents to save the company & supplires financial rights.
• Follow up pending invoices at commercial department to save supplier rights & close the
purchase cycle.
Invoice Payments
• Follow up due invoices the issue checks to suppliers to save suppliers rights & close the purchase cycle.
Cheques status
• Proceed all supplier cheques to settle supplier accounts & due invoice are paid on the due dates to the suppliers.
• Report all pending cheques for the suppliers to the accounts payable supervisor in order to save the company & suppliers financial rights.
Other tasks
• Develop all needed reports to be submitted to the direct manager.
• Preparing analyses of accounts and producing monthly reports.
• Continuing to improve the payment process.
• correspond with Suppliers and respond to inquiries.
Reconcile payable reports each month to confirm that all amounts paid were accurate.
• Monitoring and follow up the letter of credit and prepare cost of letter of credit
( raw material _ spare parts _ fixed assets ) .
• prepare and record invoices for suppliers employee transportation And payment on maturity.
• prepare and record Weekly Payments (checks) on Oracle .
• Processing and record prepayment and settlement with suppliers.
• Post transactions to General ledgers and other records.
• generally responding to all suppliers inquiries regarding accruals.
• Preparing analyses of expenses accounts and producing monthly reports.
• assist with month end closing.
• Know all the financial module of the System Microsoft Dynamics GP ( General ledger, AP, AR, Fixed Assets, Analytical Accounting, Bank Reconciliation ) and manage it.
• Configuring and deploying Microsoft Dynamics GP including GL, AP, AR, Payroll, inventory, sales order processing, and purchase order processing functionality.
• Support customers in solving problems.
• Setup of ERP system to implement customers business needs.
• Design accounting system using Excel.
• Preparation of final accounts and financial statements of many commercial and industrial companies.
• The processing of tax documents for examination ( general taxes - sales ).
• Preparation of financial statements and tax returns for construction companies.
