Finance Assistant
World Food Programme WFP - United Nations
Total years of experience :15 years, 8 Months
• Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere in the Programme.
• Assist in the preparation of the payroll by executing it on WINGS, revise it with PASPORT, and create validity checks & transfers related to the monthly payroll.
• initiate actions related to the following: general financial information, and travel payments, and procurement transactions.
• Verify vendor claims for accuracy and conformance with WFP finance rules and regulations.
• perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered.
• Ensure timely recording and processing of vendor invoices & staff trips in WINGS and prepare the payment related.
• Monitor all the invoices in watch list in ITS and coordinate with the related units to ensure finalizing the payments without delays.
• Responsible for revising all financial statements & advances related to the adaptation fund (Climate Changes Project) & issuing all the payments related by approximatel 2 million EGP per month.
• Monitor vendors & staff advances and ensure timely clearance of vendor outstanding items, taking corrective follow up actions where required.
• Monitor all the expired POs and still open and communicate with the related unit whether to extend it or close it before each month end closure.
• Prepare necessary receipt and journal vouchers.
• Provide information related to financial transactions including calculation of personal entitlements and pro rata.
• Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.
• Handeling schools’ rehabilitation processes with deep communication with the school rehabilitation unit to make sure of the accuracy of the hole cycle through revising all the invoices and processing them on WINGS, keep tracking of the open advances and the retention and do any report related.
• Participate in distributing cash allowances in the field.
• Perform other related duties as required.
Manages account payable & advance payments related to subcontractors & suppliers invoices.
Responsible for reconciling advance balances of suppliers & subcontractors.
Prepare & reconcile statement of account related to any supplier or subcontractor.
Revising all invoices by three way match process and post them to Redsky system.
Matching the certificates with subcontracts related and post them to Redsky system.
Receive LGs & performance bonds related to the subcontractors & suppliers and matching them with the subcontract & purchase orders related.
Maintain the reduction and extensions of all suppliers and subcontractors LGs and performance bonds and confirming with the bank related.
Manages sales and incoming invoices from related parties and third parties.
Prepare statement of account and reconciling the balance of all related and third parties.
Participating in cash forecast preparation.
Prepare the GL reconciliation related to each monthly closing.
Prepare the entries related to the monthly financial closing.
Maintains record and prepares reports and correspondence related to the work.
Participating in monthly payroll process.
Responsible for additional tax reconciliation.
Prepare and discuss the monthly cost allocation reports.
Prepare any cost adjustment entries and post them to Redsky system.
Extract any report needed through Redsky system.
Perform any related work as assigned.
Develop guidelines for the maintenance and reconciliation of financial data.
- Worked as site accountant.
- Prepare and recording journal entries.
- Prepare the monthly closing and financial statements.
- Prepare Treasury reconciliations (Cash & Bank).
- Prepare balance sheet statement.
- Prepare the monthly financial reports.
- Manages account payable & advance payments related to subcontractors & suppliers invoices.
- Preparation of budget statement related to each project.
- Matching actual with budget cost and determine the variance
- Analysis the abnormal variance whether positive or negative.
- Manages stock control accountant.