Contracts Administrator & Cost Analysis
Saudi Electricity Company (Through Contractor)
Total years of experience :12 years, 8 Months
- Drafting and reviewing legal contracts and agreements with contractors and suppliers.
- Developing and reviewing scope of work for operational and services contracts, such as, HVAC and elevators maintenance, engineering design, electrical, fire protection, cleaning, catering, courier and other misc. services
- Developing cost estimate and reviewing bidding plans, schedule and payment provisions.
Facilitating the process of bidding announcement, contractors’ selection, job explanation, site visits, bids opening, proposals review, cost analysis and contract awarding.
- Coordinating communications between contracting department and facilities business departments across all regions of Saudi Electricity Company to answer queries and process approval requests.
- Reviewing contracts in SAP system, and creating weekly and monthly reports of contracts under development or amendment.
- Recognized for developing a unique contracts-report with an interactive dashboard that tracks data and provide support in decision making.
* I was a Member of Sadara / Aramco PMT (Project Management Team) handling Business Administration, HR and Cost Analysis, with the following functions’ description:
•Business Administration Functions
•Administered general business process activities to support the success and completion of Sadara project
•Monitor the policy and procedures implementations within the project
•Reviewed health and safety reports, and participated in incidents investigation
•Communicated progress reports of Engineering, Procurement and Construction to management
•Wrote business letters and developed correspondences
•Reviewed change order requests and participated in negotiation meetings and strategies development
•Human Resource Management Functions:
•Administered general HR activities within the Project
•Administered manpower planning and recruitment strategy
•Maintained organizational chart and Zero-based plan for the project
•Created job descriptions for the needed positions within the project
•Reviewed CVs and Resumes from candidates for further selection
•Scheduled candidates for interviews and implemented team interviews
•Reviewed and coordinated hiring requisitions to Sadara HR department at the corporate office
•Participated in negotiating job offers
•Administered the mobilization of new employees and work orientation registration
•Provided guidance and on-job training facilitation to fresh Saudi Nationals
•Dealt with personnel matters and individuals’ requests
•Supervised employees’ attendance and reviewed their monthly timesheets
•Reviewed and processed leave requisitions from employees
•Reviewed and processed performance evaluations of employees
•Cost Analysis Functions:
•Participated in budget planning and development for the project
•Reviewed and developed manpower cost of the Owner, SMP and PMC employees
•Reviewed and updated PMT Risk report, and processed change alerts
•Reviewed WERs (Aramco-type of Work Element Releases contracts) and cost reports from contractors
•Developed cost estimates and negotiation strategies for WERs and Change Orders
•Reviewed and processed PAFs (Prior Approval Forms) from contractors
•Reviewed and processed invoices, timesheets, and purchase orders from contractors
•Reviewed and processed payment tasks on Skire/Primavera Unifier program
•Reviewed and reported monthly cost accruals and payment forecast to Sadara Finance department
• Administered general business process activities to support the project
• Reviewed PMT budget
• Reviewed cost reports from contractors for EPC and LSPB contracts
• Communicated progress reports of Engineering, Procurement and Construction to SDL Management
• Reviewed WERs (Aramco-type of Work Element Releases contracts) and cost reports from contractors
• Reviewed PAFs, invoices and timesheets from contractors
• Processed payment tasks on Skire/Primavera Unifier program
•Worked on several Saudi Aramco and SABIC projects, such as: Abqaiq Gas Plant, Haradh Gas Plant,
Hawiyah Gas Plant/TPL, and SABIC Acetic Acid; and performed the following tasks:
•Maintained payable and receivable accounts
•Updated monthly fixed assets status and related depreciation entries
•Prepared payroll for more than 50 site project employees
•Posted more than 100 weekly journal entries
•Prepared and reported accounting records
•Audited quarterly trial balance, income statement and balance sheet for the projects
•Prepared and reported monthly cash flow statements
•Took care of the company’s cash safe box
•Created employment contracts
•Maintained GOSI and reviewed monthly payments
•Visited governmental offices for administrative work
•Translated documents and informal conversations from Arabic to English and vice versa
• Audited inventory in the warehouse
• Updated materials’ records using Microsoft Access
• Processed material requisitions and authorizations for pick-ups
Took care of the company’s cash safe box
•Prepared approvals for cash payments
•Assisted for payroll and making pay slips
• Assisted in opening new accounts
• Assisted in requesting ATM cards
• Assisted customers in filling different bank’s forms