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mohammad al-zghool, Administrative / Accounts/Supply /HR

mohammad al-zghool

Administrative / Accounts/Supply /HR ·Embassy of The Republic of South African

Jordan

Bachelor's degree, الموارد البشرية

Work experience

Total years of experience: 23 years, 3 months

Administrative / Accounts/Supply /HR

May 2024 - Present

Embassy of The Republic of South African

Amman, Jordan

May 2024 - Present

Majority of duties pertain to managing the financial accounts of the Mission. This involves the following:
- Verifying and paying invoices on daily basis.
- Keeping records of the expenditure and funds received.
- Compiling monthly expenditure and consolidate with bank statements.
- Managing the petty cash.
- Assisting in compiling the yearly budget.
- Preparing the Monthly Expenditure Report and the Funds Request Form
- Executing the Mission's purchasing process
- Managing of junior staff members. This includes training and supervising staff members, and keeping personnel records updated.
- Assisting in obtaining residences for diplomats. This includes identifying the premises and concluding the negotiation process of the renting price
- Updating the assets inventories of all residences and chancery.
- Interacting with the Jordanian protocol concerning residence permits, Diplomatic IDs, Airport Passes of diplomats, and work permits of domestic workers
Company industry:
Administration Support Services
Job role:
Administration

Senior Admin/Field Assistant

June 2014 - June 2024

UNHCR

Al Azraq ash Shamali, Jordan

June 2014 - June 2024

• Assist in interpreting and processing of entitlements, issuance of contracts and maintenance of various personnel records and files.
• Attend meetings on day-to-day admin matters; administer the movement of UNHCR staf members and monitor their attendance records, leave plans, overtime and visa requirements.
• Search ofice files and records relating to a variety of topics for information and reference. Select information and records in specified format or based on general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents.
• Assist in requisition of ofice supplies and equipment and arrange for distribution together with the appropriate inventory records.
• Assist in administrative formalities related to travel arrangements and issuance/ renewal of visas, licenses, travel arrangements and other similar documents; - Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility; Type correspondence, documents and reports, some of which may be highly confidential.
• Arrange appointments and maintain supervisors calendar, receive visitors, place and screen telephone calls and answer queries with discretion; Keep lists of names, addresses and telephone numbers of ministers, government oficials and members of the diplomatic corps.
• Assist the management to organize and run UNHCR Ofice and Residential (wherever applicable) compounds; - Facilitate various oficial missions of UNHCR staf and other persons of concern to UNHCR.
• Prepare attestations and certificates required by the staf members for signature of senior oficer.
• Assist in processing MIP and various other claims by UNHCR staf and other clients of UNHCR;
• Any other responsibilities/functions deemed necessary or as delegated by the Head of the ofice and/or Supervisor to meet the level of the services in the organization
Company industry:
Non-profit Organization

HR Consultant

January 2014 - June 2014

Al Faridah

Amman, Jordan

January 2014 - June 2014

(Rotana FM-Fann FM-Mex FM-U Men-VIVA-Venture-Layaly Amman…)

HR Consultant -limited consulting contract (January /2014 till June/2014)
Working under the HR Director supervision to re-prepare the HR Department Working on drafting the application of (MenaITech) in HR Department
Company industry:
Publishing

HR Coordinator/North

November 2012 - January 2014

Save the Children International

Amman, Jordan

November 2012 - January 2014

my responsibility (Zatari Camp) Admin - Protection-Distribution-Development-Field

Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of crisis or emergency. Work closely with the program departments to ensure that adequate HR inputs are provided and incorporated during development and implementation of all projects/programs

A Member with the project manager or the country director to hire the new employee in north of Jordan. Ensure that all required support is provided promptly, at scale and in line with the rules and principles during emergencies, working closely with the Regional Ofice Ensure that the compensation and benefit policies are cost efective, competitive, equitable and implemented efectively Commitment to serving members and their donors, and to helping build a Culture of member service throughout organization. Assists HR and Admin Manager in conducting various human resources programs (training, orientation, surveys, etc.) and procedures for all JCO employees. . Conducts benefits updates, salaries, drafts contracts, social security enrollment for new employees. Set-up and maintain filing systems for records, correspondence and other material related to administration and Human Resources files. Create the records for new hires in coordination with finance and IT departments. Assists in exit interview process and processing of terminations. Maintains Human Resource Information System records and compiles reports from database as needed. Updates HR spreadsheet with employee change of status requests (i.e. addition of family members, change of title, termination) and processes paperwork. Prepares and maintains employee files. Assists in organizational training and development eforts (collecting ofers, booking seats for staf, getting agendas for training, preparing training space). Monitors staf attendance and leaves. Ensures timely and accurate completion of timesheets. Track leave balances for staf. Participate in and contribute to the promotion and development of Regional and Global HR network. Make an orientation for all employees in the organization frequently, Security Safety & Code of Conduct in Child Safeguard Fraud and dishonesty SCI Disciplinary Policy Solving all the problems that we face in our job by Make investigations in the cases
Company industry:
Non-profit Organization

HR Coordinator/North of Jordan from

August 2012 - January 2014

Save the Children International

Mafraq, Jordan

August 2012 - January 2014

500 employees under my responsibility
(Zatari camp)Admin - Protection-Distribution-Development-Field
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of crisis or emergency.
• Work closely with the program departments to ensure that adequate HR inputs are provided and incorporated during development and implementation of all projects/programs
• A Member with the project manager or the country director to hire the new employee in north of Jordan
• Ensure that all required support is provided promptly, at scale and in line with the rules and principles during emergencies, working closely with the Regional Office
• Ensure that the compensation and benefit policies are cost effective, competitive, equitable and implemented effectively
• Commitment to serving members and their donors, and to helping build a Culture of member service throughout organization.
• Assists HR and Admin Manager in carrying out various human resources programs (training, orientation, surveys, etc) and procedures for all JCO employees.
• . Conducts benefits updates, salaries, drafts contracts, social security enrollment for new employees.
• Set-up and maintain filing systems for records, correspondence and other material related to administration and Human Resources files.
• Create the records for new hires in coordination with finance and IT departments.
• Assists in exit interview process and processing of terminations.
• Maintains Human Resource Information System records and compiles reports from database as needed.
• Updates HR spreadsheet with employee change of status requests (i.e. addition of family members, change of title, termination) and processes paperwork. Prepares and maintains employee files.
• Assists in organizational training and development efforts (collecting offers, booking seats for staff, getting agendas for training, preparing training space).
• Monitors staff attendance and leaves. Ensures timely and accurate completion of timesheets.
• Track leave balances for staff.
• Participate in and contribute to the promotion and development of Regional and Global HR network.
• Make a orientations for all employees in the organization frequently,
• Security Safety & Code of Conduct in Child Safeguard Fraud and dishonesty SCI Disciplinary Policy
• Solving all the problems that we face in our job by Make investigations in the cases
Company industry:
Non-profit Organization
Job role:
Human Resources and Recruitment

Assistant HR and Admin department manager

August 2008 - November 2012

Arab German Insurance Company

Amman, Jordan

August 2008 - November 2012

. Creating organization charts and creates new job description as required. Assist in recruitment, sourcing the right candidates through various sources. Conducts training programs as needed for the company employees. Send new employee checklist to all concerned and ensuring that all files are backed up on a regular basis. Developing the HR policies and HR records and all HR issues. Manage administration staf to achieve an elevated level of service within company cost objectives. . Forecasting budgetary needs. . Drafting notes, letters, contract. Maintain up-to-date information regarding suppliers including sales orders, deliveries and invoicing, purchase orders and invoices. General operational management, including overseeing property maintenance, health and safety and security. Reviewing new labor regulations and laws
Company industry:
Insurance & TPA

Assistant HR and Admin department manager

May 2008 - November 2012

Arab German Insurance Company

Amman, Jordan

May 2008 - November 2012

.Creating organization charts and creates new job description as required.
Assist in recruitment, sourcing the right candidates through various sources.
Conducts training programs as needed for the company employees.
Send new employee checklist to all concerned and ensuring that all files are backed up on a regular basis.
Developing the HR policies and HR records and all HR issues.
Manage administration staff to achieve a high level of service within company cost objectives.
. Forecasting budgetary needs.
. Drafting notes, letters, contract.
Maintain up-to-date information regarding supplier including sales orders, deliveries and invoicing, purchase orders and invoices.
General operational management, including overseeing property maintenance, health and safety and security.
Reviewing new labor regulations and laws
Company industry:
Investment, Securities & Funds
Job role:
Community Services

property consultant

July 2007 - August 2008

eqarat.com

Amman, Jordan

I found this job using Bayt.com

July 2007 - August 2008

Administrative / Accounts/Supply /HR
Company industry:
Facilities & Property Management
Job role:
Administration

Property consultant

July 2007 - August 2008

EQARAT.COM

Amman, Jordan

July 2007 - August 2008

Company industry:
Real Estate
Job role:
Sales

Super visor

April 2005 - August 2007

Al Deasa) Jordan duty free shops

Amman, Jordan

April 2005 - August 2007

• Oversee the work of sales and related workers, such as sales associates, cashiers, customer service representatives, stock clerks. Prepare work schedules and assigning workers to specific duties.
• Ensure that customers receive satisfactory service and quality goods.
Company industry:
Sales Outsourcing

Super visor

April 2005 - June 2007

Al Deasa) Jordan duty free shops

Amman, Jordan

April 2005 - June 2007

Oversee the work of sales and related workers, such as sales associates, cashiers, customer service representatives, stock clerks.
- Prepare work schedules and assigning workers to specific duties.
-Ensure that customers receive satisfactory service and quality goods.
Company industry:
Consumer Electronics
Job role:
Sales

Super visor

April 2005 - April 2007

THE One jordan

Amman, Jordan

April 2005 - April 2007

Company industry:
Home & Office Furniture
Job role:
Management

Sales Supervisor

April 2003 - April 2005

The ONE / Furniture company

Amman, Jordan

April 2003 - April 2005

Company industry:
Retail & Wholesale

Education

NYIT

February 2012

February 2012

Bachelor's degree, الموارد البشرية

Jordan

GPA (percentage): 78%

GPA (percentage): 78%

View attachment

New York Institute of Technology (NYIT)

January 2012

January 2012

Bachelor's degree, Human Resources Management

Jordan

University of Jordan

January 2004

January 2004

Bachelor's degree, Physical Education

Jordan

Skills

Operational HR
Expert
Operational HR
Expert
HR Budgeting
Expert
HR Budgeting
Expert
Oracle HR
Expert
Oracle HR
Expert
HR Strategy
Expert
HR Strategy
Expert
DRAFT (BOILER)
Expert
DRAFT (BOILER)
Expert
MANAGEMENT
Expert
MANAGEMENT
Expert
SALES
Expert
SALES
Expert
CUSTOMER SERVICE
Expert
CUSTOMER SERVICE
Expert
BOOKING (RESOURCE PLANNING SOFTWARE)
Expert
BOOKING (RESOURCE PLANNING SOFTWARE)
Expert
SCALE (MAP)
Expert
SCALE (MAP)
Expert
FORECASTING
Expert
FORECASTING
Expert
INFORMATION SYSTEMS
Expert
INFORMATION SYSTEMS
Expert
PROPERTY MAINTENANCE
Expert
PROPERTY MAINTENANCE
Expert
FILING
Expert
FILING
Expert
COMMUNICATION SKILLS
Expert
COMMUNICATION SKILLS
Expert
CPR CERTIFIED
Expert
CPR CERTIFIED
Expert
EDUCATION
Expert
EDUCATION
Expert
Gestation
Expert
Gestation
Expert
NURSING
Beginner
NURSING
Beginner
SAFETY
Expert
SAFETY
Expert
TEAMWORK
Expert
TEAMWORK
Expert
Operational HR
Expert
Operational HR
Expert
HR Budgeting
Expert
HR Budgeting
Expert
Oracle HR
Expert
Oracle HR
Expert
HR Strategy
Expert
HR Strategy
Expert

Languages

Arabic

Native Speaker

English

Expert

Training and Certifications

Training
Human resources management
NYIT
Jan 2012
Mena pay -HR intemena
MenaITech
Jan 2014
Critical incident management workshop
British embassy
Jul 2017
basic security in the field
UNHCR
Apr 2017
IPSAS-Introduction to IPSAS
UNHCR
Apr 2017
UN Programme on the prevention of harassment, sexual harassment and abuse authority
UNHCR
Jun 2017
protection induction programmer
UNHCR
Oct 2018
(preventing sexual exploitation and abuse (PSEA)
UNHCR
Oct 2018
Advanced security in the field
UNHCR
Mar 2018
Livelihoods and economic inclusion
UNHCR
Mar 2019
integration of gender based violence risk mitigation interventions in humanitarian action
UNHCR
Jul 2019

Hobbies and interests

السفر