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Mohammad Azlan Ihsan, Contract Specialist

Mohammad Azlan Ihsan

Contract Specialist·PCCOS (PMC for AKAKUS Oil Operations),

Malaysia

Master's degree, Logistic & SCM

Work experience

Total years of experience: 25 years, 1 months

Contract Specialist

September 2024 - January 2025

PCCOS (PMC for AKAKUS Oil Operations),

Tripoli, Libya

September 2024 - January 2025

• Led the end-to-end drafting and negotiation of contracts in alignment with the Exploration & Production Sharing Agreement (EPSA), ensuring full regulatory compliance and operational integrity. This included developing strong contract frameworks, negotiating commercial and legal terms, and securing stakeholder alignment prior to execution.
• Coordinated post-award contract administration, including the issuance of Letters of Award (LOA), formal contracts, and all related contractual correspondence. Ensured effective communication with contractors and accurate implementation of agreed terms, supporting project delivery and minimizing risk exposure.
• Led the preparation of ITBs for Contract Manager approval, coordinated issuance to bidders, and finalized LOAs for successful contractors — ensuring compliance, clear communication, and timely contract execution.
Company industry:
Oil & Gas

Career Break

June 2022 - August 2024

Not Applicable

Kuala Lumpur, Malaysia •Hybrid

June 2022 - August 2024

• Undertook a planned career break to refocus, upskill, and prepare for the next career stage.
• Maintained industry awareness through professional reading, networking, and monitoring market development to ensure smooth transaction back into the workforce.
Company industry:
Other Business Support Services

Contract Specialist

February 2020 - June 2022

DIETSMANN Technologies (PMC for SPOC),

Juba, South Sudan

February 2020 - June 2022

• Drafted comprehensive contract documentation, including Scope of Work, Tender Plans, Schedule of Compensation, Work Orders, and Change Orders — ensuring clarity, precision, and alignment with project objectives and regulatory standards.
• Issued Letters of Award (LOA) and formalized contracts, maintaining clear and timely communication with contractors to support seamless execution and minimize contractual ambiguity.
• Administered contract compliance activities, overseeing contract execution and contractor performance, ensuring full compliance with contractual obligations and South Sudan’s regulatory framework, while proactively resolving issues to safeguard project timelines and integrity.
• Reviewed and verified contractor invoices post-implementation, ensuring payment claims were accurately aligned with contractual milestone schedules and preventing financial discrepancies.
Company industry:
Oil & Gas

Procurement Coordinator

December 2013 - December 2016

SIPET Engineering & Consultancy Services Co. Ltd. (PMC for DPOC),

Juba, South Sudan

December 2013 - December 2016

• Led bid evaluations and clarifications across technical and commercial dimensions, collaborating with cross-functional teams to ensure transparent and competitive selection processes.
• Prepared technical evaluation reports and award recommendations, enabling clients to make informed, data-driven procurement / contract award decisions.
• Coordinated and expedited contractor procurement and logistics activities, ensuring full compliance with client specifications and minimizing delays in material and equipment delivery.
• Delivered advisory support and training to contractors and local stakeholders, promoting best practices in procurement and logistics and enhancing operational capability.
• Mitigated supply chain risks and resolved delivery challenges, maintaining production schedules and safeguarding project timelines.
• Managed vendor relationships and evaluated contractor performance, driving continuous improvement in service quality, cost-efficiency, and compliance.
• Reviewed and approved non-technical procurement documentation, ensuring accuracy, completeness, and alignment with contractual obligations.
• Designed and implemented logistics procedures for efficient material transport from Port Sudan to remote project sites, reducing bottlenecks and improving turnaround times.
• Supervised building rejuvenation projects, tracking progress and reporting outcomes to ensure timely execution and alignment with project goals.
Company industry:
Oil & Gas

Project Procurement Manager

March 2011 - December 2013

SHAPADU Energy & Engineering Sdn Bhd

Kuala Lumpur, Malaysia

March 2011 - December 2013

• Managed procurement operations and led cross-functional teams for ExxonMobil’s Tapis EOR and Guntung Projects, ensuring efficient execution and alignment with project timelines and objectives.
• Oversaw and expedited the issuance of critical procurement documents, including Invitations to Bid (ITBs), Evaluation Reports, Award Recommendations, Purchase Orders (POs), and Service Orders (SOs), maintaining strict adherence to client specifications.
• Designed and executed procurement strategies to secure timely delivery of goods and services, with a focus on long-lead items essential to uninterrupted production schedules.
• Established and maintained standardized procurement procedures and documentation, ensuring consistency, compliance, and continuous improvement through regular reviews and updates.
• Monitored procurement performance against approved plans and budgets, providing clients with timely, transparent reporting to support informed decision-making and proactive issue resolution.
Company industry:
Oil & Gas
Job role:
Purchasing and Procurement

Admin Manager

April 2008 - March 2011

Commerce Haven Sdn. Bhd.,

Petaling Jaya, Malaysia

April 2008 - March 2011

• Led the preparation of technical and commercial bid documents, ensuring competitive, compliant submissions by coordinating bid clarifications and aligning with client expectations.
• Facilitated cross-functional meetings with managers, engineers, and suppliers/contractors to finalize scopes and cost estimations, strengthening bid accuracy and responsiveness.
• Prepared and submitted quotations for company products and services, maintaining precision and market-aligned pricing to enhance win rates.
• Oversaw daily operations of the Administration Department, while managing end-to-end HR functions including recruitment, payroll, and employee relations across the organization.
• Supported the General Manager in strategic functions, including policy enforcement, budget planning, and company-wide operational oversight, driving efficiency and governance.
• Managed licensing and regulatory compliance with Malaysian government agencies and Petronas, ensuring uninterrupted business operations and adherence to statutory requirements.
Company industry:
Oil & Gas

Executive, Procurement & Equipment Rental

March 2007 - July 2008

TL Offshore (Sapura Energy),

Kuala Lumpur, Malaysia

March 2007 - July 2008

• Sourced and secured competitive quotations for materials, tools, and equipment rentals, optimizing cost efficiency and ensuring supplier reliability across Petronas and ExxonMobil operations.
• Managed end-to-end order and delivery schedules for rented industrial gas cylinders, tools, and equipment, including on/off-hiring logistics and swift coordination of replacements for malfunctioning items to maintain uninterrupted operations.
Company industry:
Oil & Gas

Senior Executive, Purchasing

November 2004 - March 2007

SCOMI TRADING SDN. BHD

Kuala Lumpur, Malaysia

I found this job using Bayt.com

November 2004 - March 2007

• Oversaw purchasing and warehouse operations, managing procurement, inventory control, and supplier coordination.
• Negotiated material costs and expedited deliveries to support production efficiency and cost savings.
• Conducted stock audits, resolved discrepancies, and implemented corrective actions to maintain inventory accuracy.
• Developed a “Materials Directory System, ” reducing missing items by 40% during audits.
• Issued Purchase Orders using the BaaN system, ensuring precise and timely procurement processing.
Company industry:
Industrial Production
Job role:
Manufacturing

Administration Coordinator

October 2002 - September 2003

Global Offshore,

Kuala Lumpur, Malaysia

October 2002 - September 2003

• Managed the preparation, organization, and distribution of project documentation, ensuring timely, accurate, and efficient communication across project teams and stakeholders.
• Verified and processed project-related invoices and documentation for submission to the company’s Bangkok head office, ensuring full compliance with internal controls and financial accuracy.
• Supported the project buyer in executing RFQs and expediting material deliveries, helping maintain procurement schedules and avoid supply chain delays.
• Coordinated mobilization and demobilization logistics for onshore and offshore expatriate personnel, including hotel bookings, accommodations, and travel arrangements, ensuring smooth transitions and operational readiness.
Company industry:
Oil & Gas

Purchasing Officer

April 1999 - September 2002

RIKEVITA (M) SDN. BHD

Johor Bahru, Malaysia

I found this job using Bayt.com

April 1999 - September 2002

• Forecasted palm oil and glycerin requirements based on production schedules, ensuring timely and cost-effective sourcing.
• Negotiated contracts and expedited procurement of packaging, raw materials, and fuel oil, including handling Sales Tax Exemption processes.
• Contributed to Quality Control Circle (QCC) initiatives, driving continuous improvement across procurement operations.
• Supervised stock-taking activities and prepared monthly inventory reports for management oversight.
• Issued Purchase Orders using ERP systems, maintaining accuracy and procurement efficiency.
Company industry:
Industrial Production
Job role:
Manufacturing

Purchasing Officer

November 1997 - October 1998

VIKAY MANUFACTURING SDN. BHD

Johor Bahru, Malaysia

November 1997 - October 1998

• Coordinated and expedited material deliveries and collections at contractors’ facilities, ensuring alignment with production schedules and minimizing delays.
• Issued Purchase Orders using the MRP II system, maintaining accuracy and efficiency in procurement operations.
Company industry:
Industrial Production
Job role:
Manufacturing

Purchasing Officer

April 1995 - March 1997

MITSUBISHI ELECTRIC MALAYSIA SDN. BHD

Johor Bahru, Malaysia

April 1995 - March 1997

• Managed purchasing and expedited bulk materials for a Japanese VCR manufacturer, applying the Just-In-Time (JIT) approach to optimize inventory flow and reduce holding costs.
• Issued Purchase Orders using the MRP system, ensuring timely and accurate procurement aligned with production needs.
Company industry:
Industrial Production
Job role:
Purchasing and Procurement

Costing Assistant

November 1994 - March 1995

TAKAHATA PRECISION MALAYSIA SDN. BHD

Kuala Lumpur, Malaysia

November 1994 - March 1995

• Compiled and analyzed cost reports for the General Manager, providing accurate financial insights to support strategic decision-making and budget control.
Company industry:
Industrial Production
Job role:
Accounting and Auditing

Education

University of Derby, UK (Distance learning from Malaysia)

December 2013

December 2013

Master's degree, Logistic & SCM

United Kingdom

A distance learning course from Malaysia through Olympia College in Petaling Jaya, Selangor. The correct city is Derby there was no DERBY in the CHOOSE CITY above

Skills

Expediting

Expert

Tender Management

Expert

Inventory Management

Expert

Contract Negotiation

Expert

Procurement Management

Expert

Procurement Management

Expert

Material Sourcing and Expediting

Expert

Inventory Management

Expert

Contract Negotiation

Intermediate

Tender Management

Intermediate

Lean Management

Intermediate

Warehouse Management

Intermediate

Contract Drafting

Intermediate

Using Excel and Word application

Expert

Policies and Procedures

Intermediate

Using ERP Procurement system

Intermediate

Using MRPII Procurement system

Intermediate

Expediting

Expert

Languages

English

Expert

Malay

Native Speaker

Hobbies and interests

Traveling and Reading