Mohammad Shahid Ali Shahid

Prepare and submit project-related submittals and outgoing correspondence to consultants for approvals.
Update project logs for shop drawing submittals, material submittals, method statements, and incoming/outgoing letters to ensure accurate submission and approval of documents and drawings.
Maintain a register of all incoming and outgoing emails, stamping, and recording mail before distribution to the Project Manager.
Control, track, and issue complete project documentation, including correspondence, site instructions, and other related documents.
Receive and distribute all technical documents and assist in the coordination and monitoring of administrative activities to facilitate workflow.
Coordinate with consultants and contractors to facilitate document workflow and ensure document status closure.
Check documentation to ensure compliance with company and client standards.
Import and file all project documentation into the document management system.
Transmit documentation to the client as per requirements, ensuring timely delivery.
Perform quality checks on all documentation prior to issuance/transmission to the client.
Handle requests for new document numbers and hard copy documentation.
Scan, print, and copy project documentation as needed.
Process and accurately record all technical documentation in accordance with agreed procedures.
Maintain hard copy and electronic record files to comply with QA requirements.
Ensure document management procedures satisfy project, client, and regulatory requirements.
Independently handle all aspects of project documentation using various document control practices and Electronic Document Management Systems (EDMS).
Issue controlled copies of drawings and other documents.
Contribute to the compilation of final project dossiers, as-built portfolios, and archiving.
Establish a systematic and comprehensive project filing system.
Produce exception reports, comment overdue reports, and other reports for Project Management review.
Coordinate with Project Managers, secretaries, and other staff to ensure the correctness of records and maintain tidy file conditions.
Update drawings in accordance with the Drawing Register.
Maintain tracking records, ensuring they are initiated when a file is taken from the filing room, and chase up for the return of files to the proper place.
Perform regular periodic backups (electronic copies) of project documents.
Successfully close out and handover documentation as required by the line manager.
Assist in site office administration as needed.
Perform other duties as requested from time to time.

Projects : Marassi Galleria Mall, Hotels & Car Park Client : Eagle Hills Development (EHD)

Manage the electronic document management system (EDMS) and hard copy records in accordance with company procedures.
Copy, scan, and store documents to create digital and physical records, ensuring proper organization and accessibility.
Examine and maintain files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments.
Review and update technical documents such as manuals and workflows to reflect the latest information and standards.
Ensure all documentation adheres to the company’s document control procedures.
Ensure all documentation meets formal requirements and required standards, including ISO standards.
Process, control, and administer incoming and outgoing documents, including correspondence, submittals, transmittals, specifications, and drawings.
Control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents generated by technical teams, projects, or departments.
Upload and distribute documents to relevant parties based on the document distribution matrix workflow.
Distribute project-related copies of documents to internal teams, ensuring timely delivery and appropriate recipients.
Thoroughly check and edit files, including contracts, for accuracy and completeness.
Prepare and manage documents in a timely, accurate, and efficient manner.
File documents in both physical and digital records, following established filing systems for easy retrieval and reference.
Retrieve files as requested by employees and clients, promptly fulfilling document retrieval needs.
Create templates for frequently used documents, streamlining future processes and ensuring consistency.
Manage the flow of documentation within the organization, ensuring proper tracking, distribution, and archival.
Maintain strict confidentiality around sensitive information and terms of agreement, adhering to privacy regulations.
Prepare ad-hoc reports on projects as needed, providing relevant information to support decision-making processes.
Utilized tools such as PM Web, Electronic Server, and Microsoft applications for sharing project-related documents

Projects : Bahrain Modernization Program, Utility / HPU Client : Bahrain Petroleum Company (BMP)

Responsible for maintaining and regularly updating the organization’s database for company and project documentation.
Ensured all documentation met formal requirements and standards, including ISO standards.
Prepared and managed documents in a timely, accurate, and efficient manner.
Controlled the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents generated by technical teams, projects, or departments.
Ensured all documentation adhered to the company’s document control procedures.
Followed and improved document control procedures in line with company policies.
Facilitated easy and safe accessibility to documents by relevant departments.
Utilized Electronic Document Management System (EDMS) to manage workflows, user permission access, data archiving, and reporting.
Managed technical libraries and documentation, ensuring all materials met formal requirements and required standards.
Filed and archived relevant documents based on company procedures.
Ensured the timely delivery of documents to meet project requirements.
Prepared templates for documents and file types, maintaining documents databases.
Utilized tools such as Aconex, Easy Plant, FTP Electronic Server, and Microsoft applications for sharing project-related documents.

Projects : Bahrain Modernization Program, Utility / HPU Client : Bahrain Petroleum Company (BMP)

Copy, scan, and store documents to create digital and physical records, ensuring proper organization and accessibility.
Thoroughly check and edit files, including contracts, for accuracy and completeness.
Review and update technical documents such as manuals and workflows to reflect the latest information and standards.
Distribute project-related copies of documents to internal teams, ensuring timely delivery to appropriate recipients.
File documents in both physical and digital records, following established filing systems for easy retrieval and reference.
Create templates for frequently used documents, streamlining future processes and ensuring consistency.
Retrieve files as requested by employees and clients, promptly fulfilling document retrieval needs.
Manage the flow of documentation within the organization, ensuring proper tracking, distribution, and archival.
Maintain strict confidentiality around sensitive information and terms of agreements, adhering to privacy regulations.
Maintain privacy and secrecy with sensitive information/documents.
Prepare ad-hoc reports on projects as needed, providing relevant information to support decision-making processes.
Produce document progress reports.

Projects : Nishan Tower, Kaharama Tower, Al Fardan Tower, AQ1 & AQ2 Tower, Qatar Museum.

Examine and maintain files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments.
Ensure all documentation adheres to the company’s document control procedures.
Process, control, and administer incoming and outgoing documents, including correspondence, submittals, transmittals, specifications, and drawings.
Upload and distribute documents to relevant parties based on the document distribution matrix
Ensure all documentation meets formal requirements and required standards, including ISO standards.
Copy, scan, and store documents to create digital and physical records, ensuring proper organization and accessibility.
Thoroughly check and edit files, including contracts, for accuracy and completeness.
Review and update technical documents such as manuals and workflows to ensure they reflect the latest information and standards.
Distribute project-related copies of documents to internal teams, ensuring timely delivery to appropriate recipients.
File documents in both physical and digital records, following established filing systems for easy retrieval and reference.
Retrieve files as requested by employees and clients, promptly fulfilling document retrieval needs.
Create templates for frequently used documents, streamlining future processes and ensuring consistency.
Manage the flow of documentation within the organization, ensuring proper tracking, distribution, and archival.
Maintain strict confidentiality around sensitive information and terms of agreements, adhering to privacy regulations.
Prepare ad-hoc reports on projects as needed, providing relevant information to support decision-making processes.