Project Coordinator
Center for Women’s Legal Researches, Counseling, and Protection
Total years of experience :13 years, 3 Months
Working as a project coordinator with CWLRCP on the "Naseej" regional project, which was co-funded by Oxfam and the European Union and focused on women and girls’ survivors of SGBV in Gaza.
My main duties include the following:
• Supervise current project and collaborate with all team members to keep workflow on track
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed, and preserved
• Drafts frequent reports and other relevant documentation to ensure timely and accurate reporting
• Maintain a budget by keeping track of spending and putting cost-cutting strategies in place
• Handle procurement procedures such as purchasing requests, analysis, purchase orders, and contracts
• Drafts TORs, price offers, and tender documents and maintain complete procurement documents for each transaction, including contracts, provision orders, announcements, tenders submitted, tender evaluations, acceptance letters, payment documents, and any related document
• Evaluate prospective issues and technical obstacles and advise solutions
• Maintain following the system and instructions inside the department in particular and the rest of the departments if asked to help
• Supervising and monitoring the floor/department facilities, ensuring their cleanliness and readiness, and reporting in case of breakdowns
• Follow up on delaying attendance or absence of students, and contacting parents if necessary
• Communicating with parents of students who suffer from various problems and working to solve it
• Follow up with teachers (attendance and absence) and make a schedule of work in case the teacher is absent and intervene to solve problems in the event of chaos in the classroom
• Follow up with teachers regarding annual plans, monthly and quarterly exams, and grading control
• Assist the Student Affairs Department in the process of monitoring and reviewing grades and issuing certificates
• Responsible for assisting and facilitating the overall work of the organization in the Gaza Strip.
• Consults, develops and implements activities and initiatives - including numerous conferences with over 100 participants - as a meeting or process facilitator.
• Designs and gathers qualitative data through interviews, focus groups or meetings with diverse groups, including decision makers, political leaders, academics, writers, youth leaders and journalists, enabling the organization to maintain a regular and nuanced analysis of ongoing developments.
• Provides strategic, unbiased and objective consultancy services, assisting the organization in improving its overall performance and work in the Gaza Strip.
• Responsible for overseeing multiple complex projects implemented by the Institute, delivering successful program outcomes.
• Assists the Chief Executive and supports other members of the close-knit team as and when is required.
• Contributes to identifying project areas and objectives, working closely with all relevant stakeholders and paying close attention to technical feasibility; subsequently drafts project proposals to be circulated to potential funders.
• Manages projects closely to ensure that they are delivered punctually, within scope and within budget, monitoring along the way and supervising implementation. Drafts regular reports and other relevant documentation to ensure that reporting is timely and accurate, liaising with colleagues as required.
• Establishes and maintains strategically working relationships with a diverse range of stakeholders, working to further the Institute’s work and interests.
• Regularly coordinates communication with external parties and visitors, including international representatives.
• Responsible for the day-to-day general administration of the Institute, assisting the Chief Executive and supporting the staff team.
• Administered and monitored the financial system in order to ensure that the Institute’s finances were maintained in an accurate and timely manner.
• During program implementation, issued regular reports and other scheduled documentation, ensuring all relevant stakeholders were kept informed as necessary.
• Developed and prepared training materials and handbooks, or supporting trainers and other key stakeholders to do so, ensuring their effective distribution and use.
• Delivered training courses to junior colleagues in the field of developing their personal and managerial skills.
• Drafted project and training proposals to be circulated to relevant stakeholders.
• Provided support to the SIF's staff in preparing their monthly reports.
• Supported the Branch General Manager to ensure they were provided with the necessary resources to make effective decisions.
• Prepared documents and reports as and when was necessary.
• Represented the organization, greeting and assisting with visitors and responding to any inquiries.
• Drafted correspondence, reports and other documents.
• Maintained office files in an effective and logical order.
• Opened and distributed mail.
• Maintained an accurate records of decisions.
• Scheduled and prepared agendas for regular Board meetings. Schedule Board meetings.
I hold a BA in Business Administration (English Program) from the Islamic University of Gaza. My BA in Business Administration has taught me to think strategically whilst studying. Even, it enhanced my knowledge in problem solving, as well as managing my time effectively in order to meet the demands of life. Also I've been volunteered at the commercial club at the IUG, which provide extracurricular activities. Moreover, I've been joined the R & D unit at the faculty of commerce for two years as a volunteer. My main duty at the unit is to coordinate the extracurricular activities that performed by the faculty such as symposiums, workshops, seminars, conferences, deanship and teaching staff meetings, etc.