Project Coordinator
Doosan Heavy Industries & Construction
Total years of experience :12 years, 6 Months
A certificate of appreciation for EHS activities
To provide confidential administrative support to the Project Manager/Director & Managers.
•Responsibilities include team management, direct client communication and software development.
•Administration system to easily update all products details, prices, pictures, stock details and other information.
•Manage Customer Accounts
•Manage Wish List
•Customer Reviews & Rating
•Manage categories and products
•Manage Product options and related products
•Advanced pricing algorithms
•Order and Invoice history
•Take payments online using PayPal
•Shopping carts system to allow easy purchase of products
•Automatic email notification of orders
•Full checkout procedure
•Reports of site visits, pages viewed, most viewed products, and most ordered products and most viewed categories.
•Manage customers (Add/Edit/Delete/Active/Inactive)
•Manage Customer (Packages)
•Manage Agents (Add/Edit/Delete/Active/Inactive)
•Manage Listings (Add/Edit/Delete/Active/Inactive)
•Maintain spreadsheet for allocated company cars and organize all vehicle servicing, MOTs, road tax.
•Coordinating with Cross-Functional Departmental Heads for Assessing their Manpower Requirements.
•Co-ordinate Corporate Governance and Power of Attorney requirements
•Assist in the preparation of tender documents & responses to tender enquiries
•Maintain an up-to-date tender status log and enquiry status log.
•Manage a junior Administrative Assistant and delegate appropriate tasks
•Arranging international travel including flights, hotels & complex itineraries
•Liaise & arrange for all external copying of drawings, manuals
•Manage office stationary orders
•Handles multiple tasks, with multiple managers, simultaneously to achieve goals.
•Preparation of management reports for review.
•Assist warehouse personnel with administration as required.
•To arrange a meeting of all subcontractor to attend the meeting of saudization with Client (SEC-RPP2)
•Prepare minutes of meeting & collate action evidence for completion of action.
•Determining financial objectives. Designing & implementing systems, policies & procedures to facilitate internal financial control.
•Preparing Annual Budget and forecasting trends.
•Developing reports for top management summarizing the business financial position in areas of income, expenses, capital usage and cash flows, and coordinate the preparation of strategic plans, budgets and financial forecast.
•Developing and updating accounting, finance and management policies and procedures.
•Effective Cash Flow Management.
•Coordinate the preparation of Financial Statements, Financial Reports for internal usage.
•Getting control accounts reconciled and sorting out the discrepancies.
•Liaison with business related organizations such as Banks and preparing budget cum systemizing departmental work.
•Meets accounting financial objectives by forecasting requirements.
•Defining accounting policies and procedures.
•Establishing chart of accounts.
•Assist with month-end and annual financial close, and reporting.
•Coordinate and manage daily activities of accounting staff.
•Prepared quarterly balance sheet and reviewed the same with company management.
at the King Abdul-Aziz airport terminal to assist senior management in various tasks.
•To manage the fast tract clearance Pilgrims (Hajjag) especially for women, children and elderly persons.
•Keep update record of Hajjes arrival and forward to management.
•Lost & found material record keeping and dispatching the lost & found to the concerned Pilgrims (Hajjag).
•Resolution of any mistake in passport entry of the Pilgrims (Hajjag).
•Provide Travel Facility guide to the Pilgrims (Hajjag) in case the
all admin & cost planning jobs.
•To make daily/weekly & monthly report.
•To make purchase order & quotation inquiry.
•To deal with all clients for material & equipment’s
•To make agreement for all employees.
•Correspondence with agents for visa processing and employees mobilization.
Dealing with employee’s transportation and medical assistance.
•Prepare Monthly salary
•Prepare manpower requirement report for coming months.
•To arrange all worker accommodation & to make employee master file.
•Taking care of all work in the absence of Administrative Manager.
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