An expense and contract accountant
Ministry Of Health
Total years of experience :15 years, 3 Months
• Audit all invoices & financial documents related to the department
• Calculation of projects' cost and developing their financial guidelines, in addition to calculating the anticipated and actual expenditures of projects
• Monitor the costs and expenditures of projects
• Control and follow-up the Guarantees List
• Study & audit the payment certificate for contractors according to General Supplies Regulations No. 32/1993 (Government).
• Associate Member of the Central Government Tender Sessions.
• Prepare the cost tables and concluding the productivity stage of projects.
• Review the contractors' prices and payments, calculate and audit the percentage of progress according to the centers policies and the contract terms.
• Prepare the agreements in coordination with the specialized or concerned Officials.
• Enter financial claims information on the government financial information management system (GFMIS/Oracle ERP System).
• Preparing the budget for the Directorate of Hotel Services in the Ministry of Health, and supervising the collection of information necessary for preparing the budget..
To carry out in all financial and accounting operations and responsibility
- Making accounting entries related to financial transactions
- Recording the revenues and expenses of the Center and follow up as appropriate
- Preparation of financial statements that benefit the senior management
- Conduct and follow up periodic reconciliations of receivables
- Coordinating with the concerned parties in the projects
- Maintain confidentiality of information
- Preparation of budgets and budgets.
- Preparation of periodic accounting reports.
- Revise and present financial documents in an accurate and timely manner.
- Check the eligibility of expenditures and prepare payments (contracts, orders, invoices, delivery note, contracting procedure);
- Responsible for the transfer of cash from the bank to the office and for ensuring the security of all projects funds.
- Preparation of support documents and reporting on financial process of the office.
•Follow up suppliers and service provision contracts including car rental;
•Effective and qualitative management of procurement;
•Keeping inventories of all office and project related goods;
•Responsible for the human resource management of the program staff (e.g. local salaries, tax and Social security);
•Track and follow up on the human resource files (especially sick leaves, annual leaves, duty trip requests);
•Logistics for the office, staff and project related matters;
•Supporting and keeping track of the routines (Call for Money, Money Shuffling, Bank reconciliation);
•Manage, record and reconcile the cash flow and forecasting;
•Support the program manager in all financial and admin matters;
•Training the staff on specific financial themes according to the IRCKHF regulation and requirements;
•Train the program partner CBOs and NGOs on related financial subjects when needed;
•Working with other program staff to meet deadlines;
•Other tasks assign by the program manager.
• Reconciles monthly inter-office accounts between Amman Office and the sub-offices.
• Ensures that the organization adheres to local income tax regulations and calculates payroll tax, social security, stamp duty and Zakat on monthly basis.
• Maintains and develops controls on all advances.
• Prepares office project accounts, cross checks against budgets, investigates and reports to the organization’s finance manager any variations in projections and works on resolving such variations.
• Supports the program units in Orphans, Ourbani and Ramadan distributions.
• Performs day to day supervision of the cashier and finance officer and ensures that they develop financial understanding.
• Ensures the accurateness and completeness of data entered.
• Records transfers received from Headquarters and other bodies.
• Arranges transfers to the field offices, manage their control accounts, and updates online transfer tracking system
• Ensures that bank reconciliations are done properly for the organization’s bank accounts.
• Receives periodic financial reports from sub-office and update their control account accordingly.
• Ensures the accuracy of information provided by the social workers.
• Member of the tenders and procurement committee, and auditing all tenders submitted to the Islamic relief organization financially and legally.
• Check the documents of the procurement department submitted to the department of finance and verify their financial entries transaction.
• Recording the accounting entries of the purchasing department after chicking and verifying the validity of the attached documents.
• Prepares asset, liability, and capital accounts entries by compiling and analyzing account information.
• Documents financial transactions by entering account information.
• Recommends financial actions by analyzing accounting options.
• Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other financial reports.
• Substantiates financial transactions by auditing documents.
• Maintains accounting controls by preparing and recommending policies and procedures.
• Guides accounting clerical staff by coordinating activities and answering questions.
• Reconciles financial discrepancies by collecting and analyzing account information.
• Secures financial information by completing data base backups.
• Maintains financial security by following internal controls.
• Prepares payments by verifying documentation, and requesting disbursements.
• Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
• Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
• Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.
• Maintains customer confidence and protects operations by keeping financial information confidential.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in professional societies.
• Accomplishes the result by performing the duty.
• Contributes to team effort by accomplishing related results as needed.
• Member of the tenders and procurement committee, and auditing all tenders submitted to the Islamic relief organization financially and legally.
• Check the documents of the procurement department submitted to the department of finance and verify their financial entries transaction.
• Recording the accounting entries of the purchasing department after chicking and verifying the validity of the attached documents.
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Audit all invoices & financial documents related to the department
•Calculation of projects' cost and developing their financial guidelines, in addition to calculating the anticipated and actual expenditures of projects
•Monitor the costs and expenditures of projects
•Monitor and control the issuance and clearance of advanced payments related to Maintenance Department and assure that it has been spent properly at the right direction.
•Prepare and follow-up the Guarantees List
•Study & audit the payment certificate for contractors according to KHCC policy & procedure.
•General supervision and monitoring of financial statements of Water and Electricity Supplies.
•Prepare the cost tables and concluding the productivity stage of projects.
•Review the contractors' prices and payments, calculate and audit the percentage of progress according to the centers policies and the contract terms.
•Prepare the agreements in coordination with the specialized or concerned engineer, and obtain the required approvals according to the administrative hierarchy.
• Prepare list for Contractor's claim & data
•Prepare for projects and tenders