Mohammed Zahid Khan

Duties and Responsibilities:
• Working for PIF Real Estate Investment Division for all Infrastructure programs/projects in Saudi Arabia.
• Review the Schedule in P6, Contracts, Invoices for Consultants, Weekly and Monthly Progress Reports, Budget and capex.
• Evaluation of Financial and technical Proposals for Consultant and Contractors BID, do the price analysis, preparation of budget for the PIF Programs/Projects.
• Prepare Weekly/Monthly Report template for PIF Real Estate Programs/ Projects.
• Prepare Weekly Report, Dashboard, Presentations for Executive Management.
• Provide Leadership to PMIS, Reporting and Document Management team of PIF Real Estate Programs/Projects.
• Provide document controls governance frameworks, guideline and ensure that each organization/stakeholder standardized the document management and controls procedure across the whole portfolio, programs, and projects.
• Preparation and review of document management plans, procedure, work instructions and guidelines.
• Organize Training & Awareness session for EDMS & Document Controls Procedure and provide Technical, Administrative support of EDMS.
• Implementation of Program level electronic documents management system (EDMS-Aconex, ProjectWise, SharePoint etc.) for new and existing programs.
• Prepared Configuration Documentations and Implement Aconex for Jasara Corporate. Implemented ProjectWise for KAFD, CDC & CADC Programs.
• Prepared forms and templates, standardized document preparation, internal review approval and submission process.
• Setup the review and approval process, develop document log/register and status report. Setup the Hardcopy Filing system.
• Implementation and monitoring the works for consistency of a document management system comprising EDMS and policies, plans, procedures and work instructions.
• Audit of Progress monitoring, Reporting and Document Management Procedure, Hardcopy Filling system to PMC, PMO, Contractor.

Duties & Responsibilities:

• Lead document controls department and Project Reporting Team (3 Document Controls Managers 9 Document Controllers and 3 Reporting Engineers)
• Handle 3 Lines of Doha Metro (Red Line South, Red Line North and Green Line).
• Prepare monthly and weekly progress reports for the client, review the contractor’s monthly and weekly progress reports.
• Prepare executive summaries, conduct analysis and prepare charts for Qatar Rail MD & CEO. Prepare Dashboard for the Management.
• Review of Monthly Schedule update submitted by the contractor in P6.
• Monitor project progress and SPI (Schedule Performance Indicator).
• Prepare (for PMC) and review (for Contractor) Project Controls Plans & Procedures, Project Scheduling & Monitoring Procedure, Project Progress & Reporting Procedure, Document Management Plan & Procedure.
• Involve in Project Control, Risk identification and mitigation, Document Control and Project Coordination activities on a daily basis.

Duties and Responsibilities:

• Implementation of EDMS System Aconex, Reporting and Hard copy filing system for Doha Metro Program.
• Supervise Document Controls, Admin and Executive Assistant Staff of 4 Lines of Doha Metro (Red Line South, Red Line North, Green Line-EAG & Gold Line UG).
• Created Paper free Environment, all Submittal, Transmittal reviewed done through Aconex system only.
• Review (for Contractors) and Prepare (for PMC) Document Management Plan & Procedure, Project Configuration Documents.
• Designed the review process and implement workflows system for the project.
• Organize Training & Awareness session for Aconex & Document Controls Procedure and provide Technical, Administrative support of EDMS.
• Involve in daily basis project control activities like, follow up to close workflow, monitor Ongoing and overdue work status by the project team, and follow up with the contractor for their submission. Follow up with concern department related to the pending issue
• Prepare daily, weekly and monthly status report, with this report team, know all issue related to document review, comment, reply, pending etc.
• Monitor all uploads in Aconex and monitor Workflow.
• Project and Organization Administrator of Aconex.
• Coordinate with the technical team of Aconex regarding any Issue and give input for Solution.
• Many Ideas are given to Aconex technical team to make this EDMS user-friendlier and easier.
• Audit of Contractors, PMCs Document Controls System and Filing System.
• Involve in Project Control, Quality Assurance, Document Control, Project Coordination and Project Admin activities on a daily basis.

Major Projects Execution and Tendering Stage; Saudi Railway Project CTW100, S&T 100 & CTW110, Increasing Mataf Capacity Project, Madinah Carparking Project, Madina Haram Expansion Project, DOKAE (Clock Tower) Makkah, Jamarat Bridge Project, Makkah, King Abdullah Financial District, Riyadh, King Saud University, Riyadh, Public Service Center-Shumaisi, Makkah, King Abdulaziz International Airport, Jeddah, King Abdullah Economic City (Many Packages), King Faisal Hospital, Jeddah, etc.
Major Projects Tendering Stage; Saudi Railway Project CTW400, CTW120, Nariyah Workshop, 34 Buildings, Stations & Mosque Projects, Haramain High-Speed Rail, Phase1-Earthwork & Structure, Haramain High-Speed Rail, Phase1- Stations, Haramain High-Speed Rail, Phase2- Track Works, Mashaaer Mugaddassah - Mena-Aarafat Metro Project, Abu Dhabi, Etihad Rail Projects, Stage 1 & 2 (All Package), Riyadh Metro, Doubling of Main Line No (02), Between Hofuf and Riyadh, Qatar Integrated Rail Project (QIRP) - All Packages, King Abdullah Financial District, Monorail System - Riyadh, eco-centre Project, Land Bridge Rail Project (Jeddah to Riyadh)

Duties and Responsibilities:

• Leading 9 members team in Head office and approx 4 members in each site office of Documents Controller.
• In-charge for all Tendering & Technical documentation of head office and projects site office.
• Prepare Technical & Financial Proposal for Tendering Project. Prepare BOQ, Estimate the Price, make Price analysis.
• Prepare RFP, Review the Financial & Technical Proposal.
• Involved in Tender, BID, Estimation of all Mega and Gega Project of Middle East region from 2007 to 2014.
• Configure & implement the electronic document management system (EDMS) for new projects.
• Build an organized, effective, and efficient document control team, Recruit, train and retain document control team members.
• Responsible for Tender submission (Technical and Financial proposal on time with all documents)
• Carryout documents/records preparation, distribution & control in accordance with IMS (Integrated Management System) and DC procedure
• Working in Oracle, Prolog Manager and Aconex software with support of Excel.
• Responsible for all previous and current tender documents and drawings.
• Co-operate Audit team to renew ISO and Quality Certificates. Support quality management in the performance of quality reviews and audits.