FINANCE ASSISTANT AND LOGISTICS OPERATIONS
Gulfwest Company Limited
Total years of experience :4 years, 8 Months
Direct meetings with owners and department head.
Management of maintenance details of all the vehicles used in company.
Maintenance of all company assets including electronic peripherals.
Customer credit management and monitoring of ageing analysis.
Maintaining the individual files of all employees.
Monitoring of all receivables from the customers and make payments to all suppliers on time.
Management of petty cash and other expenses of the company.
Entering receipt vouchers paid by the customers.
Review all accounts payable and receivables.
Arranging all invoices of customers and maintaining them in proper files.
Entering stock issue vouchers, G.R.N and stock receive vouchers.
Entering day to day invoices and delivery notes.
Timely payment of electricity bill, telephone bill, and other expense of company.
Calculation and preparation of sales commissions.
Preparing payroll, attendance and over time sheets on a monthly basis.
Coordinating with customs clearing agents for clearing shipments arrived at port.
Maintaining proper documents such as airway bill, bill of lading, certificate of origin of each shipment arrived at port.
Payment of customs charges to clearing agent.
Responding to mails of suppliers for shipment details, missing documents.
Maintaining excel file for all shipments arrived at warehouse and shipments which are lying at port.
Registering food products in Saudi Food and Drug Authority.
Controlling specific cargo via our logistics warehousing system.
Arranging inward and outward moves including internationally.
Responsible for maintaining a record of all outstanding purchase orders with external vendors.
Arranges transportation and forwarding services for all orders to ensure material is delivered as per schedule.
Expedites all critical orders with local subcontract vendors.
Reviews expediting schedules on all customer orders. Obtains and forwards information to planning and sales teams.
Responsible for all duty customs sales and tax functions, including certification and verification, drawback, and compliance with governmental agencies.
Coordinates imports and exports.
Reviews freight rates: air, courier, and land.
Liaises with custom brokers for updated reporting procedures and valuations.
Monitoring clearance of current and post dated CHEQUE of branch and follow up.
Review of all accounts payable and making payments on due date.
Preparing Reconciliation Statement, Managing Payable, Handling Sales Accounting Reports.
Checking mails and responding to the same.
Opening DEMAT and Trading account with NSDL and CDSL Depositary.
Resolving doubts relating to D.P, TRADING account, online trading, flip me mobile platform for DEMAT and trading account holders trading in mobile.
Issue of payouts through NEFT or payout CHEQUE whenever clients require funds.
Proper maintenance of petty cash, general cash, and depositing same to bank through office assistant on time.
Issue of printouts, scanning necessary id proofs, bills and proper maintenance of the same in different folders and files.
Preparation of inactive or non traded clients list.
Proper maintenance of voice logger machine, C.D back up for the same and dispatching the same to head office.
Proper maintenance of couriers and dispatching daily couriers of branch to head office and clients.
Punching orders of clients through phone.
Trade confirmation of trade done in branch given daily to clients.
Updating of KRA KYC of clients.
Checking Payroll Account & contract payments, Purchase orders, invoices, item received & physical stocks.
Purchase of materials required to each site delivered in time whenever there is requirement for materials.
Payment of daily wages to work force deployed in each site.
Through inspection of each site and work done on time.
Client meetings with distributors and other suppliers.
Negotiating for best price with suppliers and local sellers required at every site.