Executive Secretary
Proscape LLC
Total years of experience :21 years, 6 Months
Duties & Responsibilities:
Maintain / organize calendar and advice appointments of GM for the day on daily basis.
Drafting Memos and other related correspondence.
Recording Minutes of Meeting.
Liaison with all department heads regarding the project works for reports.
Execute any work assigned & take decisions when required in the absence of the GM within given limits.
Manage and organize a document filing system to enable rapid access of all incoming and outgoing correspondence from the Client, Consultant, Subcontractors and Suppliers.
Preparation of monthly projects report to submit to the management.
Preparation cash flow of the projects.
Receives and greets visitors in a courteous and professional manner and directs them to required staff, avoiding unnecessary delay.
Safekeeping of confidential documents
Sorting out CVs and arranging interview with GM / HRM
Conducting interviews for the post of Administration Assistants / Secretaries / HR Assistants etc.
Arranging stationeries as and when required.
Giving software training on MS Office Packages etc. for Higher Secondary Students.
Preparation of Correspondence to various Government Educational Departments.
Managing Admission and issue of transfer certificates for students
Salary preparation of staff.
Maintenance of School Computer Lab LAN with 30 Desktop Computers.
All clerical works like preparation of various formats for school administration
Administrator of the Computer Center.
Giving Training on various Microsoft Office Packages to the students.
Maintenance of computer lab Local Area Network.