Sr. Officer, Project Operations & Recruitment
TÜV Nord Group - Saudi Arabia (An Affiliate of TASNEE)
Total years of experience :22 years, 2 Months
I have joined FAHSS/TUV - TUV NORD Saudi Arabia (A Member Company of TUV NORD Group - Germany) & (An Affiliate of TASNEE Petrochemical), a leading service provider in the fields of Technical Inspection: Engineering, Safety, QA/QC, NDT and Cranes.
Management Systems: Quality (ISO 9001), Environmental (ISO 14001), Food Safety & HACCP, Occupational Health & Safety (OHSAS 18001) & IT Metrology (Calibration) and Trainings.
Key Results:
Responsible for Planning, Organizing and managing local & overseas recruitment campaign & selecting suitable profiles for the respective positions as per the approved manpower plan for Saudi Aramco Projects Inspection Department as well as for other Divisions of the organization.
Review and define current and future staffing needs against the business growth strategy and develop / implementation of appropriate talent acquisition plan.
Lead and manage end-to-end full recruitment cycle.
Sourcing profiles through Job Portals, Head Hunters, Professional references and Social networks as per the requirements.
Designing effective reports for capturing Recruitment Cycle Time, Recruitment Effectiveness & Agency Performance.
Conducting personal / telephonic HR interviews, aptitude & technical tests as well as general evaluation of interpersonal & presentation skills (Competence checking).
Sourcing profiles of suitable candidates against resource requisitions raised by the respective Dep/Div Managers, through various Job Portals such as (naukrigulf, monstergulf, bayt, LinkedIn etc.) Placement Consultants, Employee Referrals, Head Hunting, Networking and by using the existing database
Drafting and Placing of advertisements on web portals.
Responsible for screening candidates, distributing applications to departments, following progress, assisting with reference checks where needed and processing new hire paperwork.
Coordinating and participating with a selection panel member in recruitment process, including selection, appointment process, preparing reports.
Job assessment & analysis (drafting job descriptions, specifications and identifying core competencies required for the position).
Identify key & critical positions (KCP) and nominate the right successors from internal pool.
Preparing monthly MIS for HR Department and Organizing Induction programs for new hires.
Redesigning effective Recruitment process with major focus on Internal and External Recruitment.
Coordinates with Div./Dept. Heads to understand internal Manpower requirements for different Div./Dept. & Projects.
Ensure timely mobilization of manpower based on the approved manpower requirements and if not available then sourcing these recruitments through External Recruitment and for short term assignment recruiting through local rental companies.
Carrying out Attrition Analysis and highlighting reasons of Attrition to management by giving pointers for controlling Attrition.
Contributed in carrying out analysis for the organization by gathering information of the salary packages and compensation structure offered by our competitors and global markets with a view to retain employees and control high attrition rate.
Have successfully recruited over 500 Inspection Engineers and other Key Staff during year 2013-20 to meet the urgent requirements of new and ongoing projects for Saudi Aramco & SABIC as-well-as Projects for other Division.
Handling general administrative HR matters including appointments, project allocations, assignments & transfers, resignations, and terminations etc.
Assist the line managers to resolve employees work related issues, grievances and complaints.
I was employed in Gulf Heavy Industries Company (GHI), a leading manufacturer company of Pressure Vessels, Heat Exchangers, Columns, Reactors, Boilers, De Aerators, Dryers, Silos, Storage Tanks, Site erected tanks, Structural & Piping for Oil & Gas Sectors, Chemical & Petrochemical Plants, De-Salination & Power Plants in Kingdom.
Key Results:
Managing the complete recruitment life-cycle for sourcing the best talent from diverse sources.
Responsible for Staffing needs of the various Departments through Manpower Planning and budgeting exercises for the financial year.
Responsible for collecting the requirements from Departments, Job Analysis, Sourcing the Database, Plan and schedule interviews and validate the candidate, placing the right candidate & follow-ups with Departments & Candidates.
Building Job Descriptions.
Advertising the positions required by the departments on the Bayt, Monster Gulf, Naukri India & Naukri Gulf Sites and search for appropriate candidates using existing databases.
Sourcing candidates for Senior and Middle Positions through Head Hunting, networking and internet postings.
Adding job ads on Invensys website.
Conducting initial telephonic interviews with the applicants.
Interviewed a wide variety of candidates and provided a consultative service to find them the right job within GHI.
Compensation surveys and fixation of salary for the new recruits.
Managing with international recruitment agencies in i.e. India, Pakistan, Philippines, Nepal, Bangladesh, Sri Lanka, Indonesia, Egypt, Sudan, Syria, Jordan and more as required.
Developed and maintained detailed job descriptions.
Maintaining records and updating the recruitment database.
Preparing monthly Manpower Planning Reports, Visa Reports and Maintaining Visa Records.
Controlling Employees Master List.
Implement Key HR Processes - Performance Appraisal, Implement Training, Compensation & Benefits, Retention & Succession plan, Training evaluation matrix, etc.
Implementing Various HR & Administration Policies.
Handling overall routine HR Operation & Administration activities such as Employees Leaves, Employees Vacation Settlements, End of Service Benefits, Terminations and Exit Interviews, Annual Appraisal Evaluation, Disciplinary Actions, Medical Insurance / Life Insurance, Employment Certificates, Staff Business Trips, Travel Arrangements, Endorsement of Business Visas from embassies of certain countries, Air Ticket Reservations, Hotel Reservations in abroad etc.
Responsible to process regular and overtime payroll for all the direct employees on monthly basis.
Provide analytical support for managers & employees in the area of HR & Admin related matters.
Formulation & controlling of policies. Amending them in line with organizational requirements.
I was employed in AL-SUWAIDI INDUSTRIAL SERVICES CO., LTD. (A leading manpower supply and contracting company in the kingdom with a total strength of around 20, 000 employees’) as position of Controller, Manpower in Operations & Maintenance Division (O & M) the one of Division handling maintenance projects and manpower supply projects to SABIC Affiliates and ARAMCO.
As a Project In-Charge, my duty was to coordination on regular manpower supplies and shutdown jobs in various SABIC and ARAMCO plants.
Key Results:
Study the contract requirements, manpower requirements etc.
Organize manpower for interview / selection in coordination with resources department.
Coordinate with client on regular basis and get the feedback on quality, production, and safe performance etc.
Continuous contact with clients and get information’s about future jobs, feedback on current jobs, and report to Operation Manager and get assistance if necessary.
Forecast the requirements of the projects and feedback to Operation Manager for his overall information and suitable action.
Control the master list and monitor ID renewal; arrange required vehicle passes etc. in coordination with ID section.
Arrange vacation replacements, sick leave replacements etc.
Arrange emergency / call out crew as and when required 24 hours’ services. (Coordinate with transport, catering etc.)
Arrange safety items, required hand tools etc. depend on the nature of the job.
Prepare logistics and arrange tools, tackles, and temporary facilities etc. for turnarounds and shutdown jobs.
Collect timesheets or check the timing of each employee and make payroll entry in United OFOQ.
Collect approved timesheets from client and prepare sales order in JD Edwards (for invoicing) by entry of data’s as in client-approved timesheet.
Submit monthly tentative and actual production for each CRC to Operation Manager and discus, analyze with Operation Manager.
Verify client-approved timesheets against payroll data and make necessary adjustments in following month.
Receive invoice from accounts, prepare invoice verification certificate, and get the approval from concerned authorized personnel of the affiliate / company and submit it back to accounts.
Prepare subcontractors timesheets.
Coordination for certification of employees, testing and certification of tools and tackles, arrange temporary facilities for employee at site etc.
Review the United OFOQ data to check any unauthorized entries in project CRC and make necessary action.
Monthly reports to Operation Manager on status of all CRC’s.
Prepare reports for Operation Manager on various subjects.
REGULAR MANPOWER SUPPLIES, TURNAROUNDS, SHUTDOWNS AND SPECIAL PROJECTS HANDLED AS FOLLOWS:
Arabian Petrochemical Co. (Petrokemya) - Jubail, Saudi Arabia
Saudi European Petrochemical Co. (Ibn Zahr) - Jubail, Saudi Arabia
Eastern Petrochemical Co. (Sharq) - Jubail, Saudi Arabia
National Industrial Gases Co. (NIGC) - Jubail, Saudi Arabia
Sabic Services Limited (SSL) - Jubail, Saudi Arabia
Saudi Petrochemical Co. (Sadaf) - Jubail, Saudi Arabia
Saudi Arabian Fertilizer Co. (Safco) - Jubail, Saudi Arabia
National Chemical Fertilizer Co. (Ibn Al-Baytar) - Jubail, Saudi Arabia
Al-Jubail Fertilizer Co. (Samad) - Jubail, Saudi Arabia
Jubail United Petrochemical Co. (JUPC) - Jubail, Saudi Arabia
Saudi Arabian Oil Co. (Aramco) - Haradh Gas Plant and Jubail Berri Gas Plant
Manpower Supply to Technip and Gama
Saudi Toyo Engineering Co. (Satec) - Jubail, Saudi Arabia
Uhde Arabia Limited (UHDE) - Safco IV Project - Jubail, Saudi Arabia
I was working in SAP sales and distribution module, handling logistics and distribution of exports.
Update status of purchase orders in expediting report system and check payment terms (i.e. cash, cash against documents, letter of credit, net thirty (30) by wire transfer, advance payment, part delivery/part payment) and delivery terms.
Expedite and communicate with multiple vendors, suppliers, and parts manufacturers’ worldwide using e-mail, zeta fax, and phone as means of communication.
Prepare and forward the necessary shipping documents (air waybill/bill of lading, commercial invoices, certificate of origin, packing list) to customs and coordinate with our broker for customs clearing purposes.
Prepare revision of purchase orders if required (i.e. change in delivery terms and adding freight charges, change in mode of shipment, additional orders, vendor name and code, etc.)
Coordinate with warehouse department for MRR (material receiving report) and MER (material exemption report).
Prepare advance payment request and submit vendor’s Performa invoice and invoices to accounts for the necessary payments.
Coordinate with various end users, managers, co-buyers and regarding order and delivery status of materials.
Collection the reports from all plant area.
Preparing the daily plant performance report for president.
Prepare the weekly & monthly plant performance report for president.
Preparing the weekly & monthly plant performance report for Sabic Riyadh.
Assigned to prepare documents before processing (in-bound and out-bound).
Responsible for the preparation of purchases order for consumption.
Responsible for updating electronic file of all controlled documents and records.
Updates master list of controlled documents and quality records.
Ensure availability, back up, and security of all documents and records.
Encodes daily business transactions.