Administrative Coordinator
Descon Engineering Qatar L.L.C
Total years of experience :10 years, 0 Months
Provide administrative and supervisory support to employees at Site/ areas of all functions as well as collaboration meeting planning and program orientations.
Responsible for payroll pickup and distribution as well as retaining appropriate signatures of payroll check registries.
Process petty cash reimbursements consistent with company procedures.
Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures.
Develops administrative staff by providing information, educational opportunities, and coaching.
Resolves administrative problems by analyzing information; identifying and communication solutions.
Maintains rapport with customers, managers, and employees by arranging continuing contacts; researching and developing new services and methods; setting priorities; resolving problem situations.
Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to management.
Completes administrative projects by identifying and implementing new technology and resources; redesigning systems; recommending re-deployment of designated resources.
Accomplishes department and organization mission by completing related results as needed.
Processes invoices and other miscellaneous payments for the department.
Responds to department inquiries (mail, phone, email) including communication with international grantees and colleagues.
Assists with the development and administration of various departmental programs and prepares reports.
Makes arrangements for visiting grantees, including travel, lodging, transportation, etc.
Provides administrative support to teams, including correspondence, travel arrangements, scheduling, conference calls and events coordination, maintenance of office supplies and equipment, calendars, etc.