Executive Assistant
Dejem Group
Total years of experience :15 years, 5 Months
o Preparing agendas, minutes and making arrangement for working external and internal meetings
o Representing the CEO’s office by attending the period meeting with the service provider, whenever required.
o Highlight and follow up on the outstanding and ongoing operational KPI’s
o Drafting the needed procedure and process for the commercial portfolio
o Providing the management with analysis and recommendations monthly report operation results.
o Preparing the needed business correspondence with the Government Authorities (English and Arabic)
o Developing and maintaining good working relationships with all stakeholders, relevant external business contacts.
o Handling all the commercial business analysis (collection, using SAP B1) and allocated into Dashboard report.
Emirates Transport is Federal Establishment with the purpose of regulating, managing, and supervising the operation of transport, Logistics and maintenance services for various government, federal, and local entities as well as private sector organizations.
Responsibilities:
•Prepare presentation with drafting needed data for the completion of documentation of committee agenda items.
•Assist directors in preparing reports to be delivered to shareholder and committee members.
•Develop and document business processes and policies to maintain and strengthen internal KPI achievement.
•Attending the development projects meetings to prepare and publish MOM and resolution.
•Follow up the periodic KPI in which related to the operational plan and marketing sales plan and Roll out some of initiatives to ensure a smooth achievement.
•Close all high risk notes related to integrated management auditing.
•Implement the disciplinary actions related customer complaints within the standard deadline.
•Roll out initiatives to increase the customers' satisfactions with coordinate to the concerned department.
•Coordinate for the further step forward action between both of the stakeholder and shareholder for the development projects.
•Prepare executive summary report for the enhancement projects with highlighted progress for achievement linked with accomplish timeline schedule.
•Subscribe in brainstorm sessions in which related to enhancement the new project.
New Life, Middle East Agent of TYLO equipment
Manage day-to-day operations transaction in between the manufactures and the customers.
•Manage Performa invoice & purchase order & commercial invoice.
•Monitoring monthly stocks based on the shelf life and customers consumption.
•Assist directors to prepare the periodic market forecasting.
•Ensure that all the logistics transactions arranged with a proper manner to deliver shipment in the ideal time.
•Manage to arrange subscriptions in the medical exhibition and conference in which related to the field.
•Ensure all the registration transaction done with the related market in order to start coordinate to launch a new product based on the check list.
•Schedules and coordinates for conference meeting calls involving with new market requirement and others new clients.
•Ensure to launch the samples for new line products with the existing clients and start to follow up for the same.
•Looking after the sales team to get the monthly sales report and tracking highlighted their performance.
•Suggested policy changes in order to streamline follow up operations.
•Prepare payroll based on WPS including overtime and commission.
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courses: Certified: Business Analysis professionalism (CBAP)
