Accountant
Qatari Investors Group
Total years of experience :16 years, 10 Months
Prepares employees final settlement calculation; prepares all the necessary journal entries related to payroll in the system and makes all the necessary month end reconciliation of payroll accounts.
Prepare and process vendor payment (3-way matching).
Prepare and process the payment for the withholding tax
Reconciliation of sub ledgers (Payables, Receivables, purchasing & Inventory) with general ledger & bank reconciliations.
Facilitate the auditors with the required information & documents for audit disclosure.
Prepare monthly & yearly financial leads, profit & loss statement & balance sheet for internal management & statutory audits. Ensure reconciliation of accounts, process year end closing journals required for completion of annual statutory audits.
Intercompany Accounts Reconciliation.
Act as the focal point of the Finance to another Department.
Prepares employees final settlement calculation; prepares all the necessary journal entries related to payroll in the system and makes all the necessary month end reconciliation of payroll accounts.
Prepare the list to be submitted for Contract Reporting (Dhareeba).
Prepare and process the payment for the withholding tax.
Process and prepare vendor payment (3-way matching).
Intercompany Accounts Reconciliation.
Prepare Customer Reconciliation
Review the Purchase Order (PO)
Book the rental Revenue based on the IFRS 16.
Reconciliation of sub ledgers (Payables, Receivables, purchasing & Inventory) with general ledger & bank reconciliations.
Prepare monthly & yearly reconciliation of accounts.
Facilitate the auditors with the required information & documents for audit disclosure
Carry out data entry of all invoices related to expenses / accounts ensuring proper documentation and approvals in order to keep the financial system up to date and process payment vouchers and cheques for due invoices.
Preparing and finalizing the month end closing of accounts and ensure that all the information is recorded correctly and in a timely manner.
Prepare the Customer Invoices related to Cooling, Kahramaa, Project Progress Billing and other related billing.
Acts as the first point of the department. Coordinates with the other employees on behalf of the Executives with regard to information gathering / sharing, and following-up.
Liaises with concerned parties for meetings to ensure smooth coordination.
Acts as the focal of department with regards to Administrative and documents of the Team, including leave application, timesheet approval etc.)
Maintain office equipment and office supplies
Ensures that all aspects of documentations are effectively controlled and categorized etc.
Ensures safekeeping and maintenance of technical records and master. Control the flow of documents and file in a systematic order for easy retrieval using database logging registration.
Controls maintenance of proper document registers.
Create Purchase Request related to department requirements.
Review purchase orders for cost allocations and ensure POs are prepared in line with CCS/TCS/Quotation.
Process Employee payment
Booking Accounts payables.
Act as first point of contact for both internal and external visitors wishing to contact line Manager.
Provide a complete correspondence service for the line manager, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently and appropriately.
Maintains, organize, analyze, update, retrieve data from the system (SAP)
Access appropriate data files and update records accordingly in the system (SAP).
Monitors Day to day activities of the Manager to ensure he is able to attend all key meetings at the appointed time.
Maintain records/files, replenish stationary and arrange servicing of office equipment to ensure the line manager can function effectively and efficiently.
Make travel arrangements in a time-effective way, including complex itineraries/venues, ensuring most effective use of line manager’s time.
Prepares Yearly leave Plan for the Team.
Maintains and monitors an up-to-date non-technical and technical log of all documents to ensure a smooth flow of documents.
QA/QC of technical documents before receiving from the contractor.
Responsible for controlling and tracking of project documentation such as incoming and outgoing correspondence, drawings and all non-technical and technical documents.
Updates drawings in accordance with the Daily Register.
Prepares correspondence to client and contractor.
Prepares transmittals to client and to contractor.
Follows-up with team members and others for “open” status.
Organizes and maintains files for easy retrieval of both soft and hard copy.
Provides assistance to the engineers on administrative related tasks.
Coordinates with respective document controllers, secretary and other staff to ensure accuracy of all records.
Uses an electronic document management system called PMWEB®
Prepares regular periodic backup of project documents.
Responsible on assisting staff on their administrative concerns (ex. Leave Application, Visa, timesheet)
Handles Drivers schedule.
Organizing and updating calendars, making appointments.
Providing telephone coverage, screening and assisting caller and conveying detailed messages.
Regularly updating contacts list manually or on MS Outlook.
Provide secretarial/administrative support - drafting correspondence, document transmittal and preparing presentation.
Ensures all documents for signature and approval of PD and PM are conveyed.
Dealing with general office responsibilities including faxing, photocopying, scanning, sending and distributing mails and couriers.
Keeping detailed and up-to-date record of incoming and outgoing documents from the office.
Maintain confidentiality at all times and perform other job-related duties as necessary.
Maintain all files concerned with Project.
Responsible with all Request for Inspection and testing (RFIT) and Material Delivery on Site (MDS).
Handles the requisition of office Supplies/ and Kitchen supplies.
Assist the Resident Engineer and Site manager.
Processing all Project transmittal
Processing correspondence
Uploading documents on Par-link (EDMS).
Duties and Responsibilities
• Organizing and updating calendars, making appointments.
• Providing telephone coverage, screening and assisting caller and conveying detailed messages.
• Regularly updating contacts list manually or on MS Outlook.
• Provide secretarial/administrative support - drafting correspondence, document transmittal and preparing presentation.
• Ensures all documents for signature and approval of PD and PM are conveyed.
• Dealing with general office responsibilities including faxing, photocopying, scanning, sending and distributing mails and couriers.
• Keeping detailed and up-to-date record of incoming and outgoing documents from the office.
• Maintain confidentiality at all times and perform other job-related duties as necessary.
• Maintain all files concerned with Project.
• Responsible with all Request for Inspection and testing (RFIT) and Material Delivery on Site (MDS).
• Handles the requisition of office Supplies/ and Kitchen supplies.
• Assist the Resident Engineer and Site manager in the absent of Executive Secretary.
• Processing all Project transmittal
• Processing correspondence
• Received from TCM, Company, Subcontractor through hard copy and email
• Distribution as per advice of superior and protocol of mail distribution through hard copy and email
• Filling as per advised
• Has the control of all the internal documents regarding the status of projects and all the listing hard and soft copy and all the confidential documents.
• And assisting all the superiors in everything they need with regards to document communication and project documents in day to day activities.
Invoice/Vouchers/Contract
• Invoices- from subcontract to concern department for verification and checking
• Vouchers- from cost controller and superiors for filling as per advices
• Contract Documents- for filling
Site Instruction
• Site Instruction from TCM Encode and distribution to concern department
• Costing of Site Instruction
Cash Receipts Sales
• Handles Sales transaction of almost 25 Branches from different stores U2, Esprit, Clarks, and Cinderella.
• Audit Cash transaction based on Sales Summary to JDA
• Audit Credit transaction based on Actual Sales draft to Settlements versus the system.
• Monitor and upload the audit sales to ACCPAC system.
• Manual encoding of cash or deposits slip to ACCPAC
Duties and Responsibilities
Accounts Payables
• Handles accounts payable of the branch, both trade and nontrade transactions.
• Checking Sales Invoices and comparing it with its corresponding Purchase Orders and receiving Confirmation Reports (RCR).
• Process the uploaded transactions of RCR (trade) and return to Vendor (RTV) thru SAP for check preparation of Head Office based on its agreed terms.
• Monitors and process return to vendors (RTV) items to suppliers.
• Monitors and encodes all expenses incurred by the company such as janitorial, security, maintenances, rentals, supplies, and other miscellaneous expenses.
• Prepare monthly accruals for trade (outright) and nontrade (operating expenses) transactions of the branch.
Inventory
• Encoding of inventory adjustment in MMS
• Flash Daily sales report / comparative
• Audit of invalid UPC / Adjustment of invalid UPC
• Cycle count observation / cycle count variance
• Scrap sales Summary / Tag consumption
Charge / Cash and other Tender
• Handle daily charge transaction of the branch Audit (credit cards).
• Audit redeemed Gift Cheque, Gift Card, Shopping Card, Sodexho.
• Audit Cash Accountability Report
• Cashiers net shortages
• Monitor cash payment and LBR of Cashiers Shortages
• Audit DCCR
• Prepare ANS / LBR
• Encoding of Cashier shortages and overages in SAP
• Encoding of income from other tenders and handling fee
• Daily sales of prepaid cards, and forex gain and loss
• SOA creation for outright and consignor supplies and uniforms, signages .
• Billing of Sodexho and Gift cheque.
• Preparation of adjusted and final CAR
• Cashiers allowances (RCP)
• Monthly reconciliation of Gift card and Shopping cards
• Reports on discount fee for Gift Cheque, Gift Cards, Sodexho
• Tender reclass/ Adjustment
• Clearing of FAs Corp. acct.