Secretary / Document Controller
Al Gurg Consultants
Total years of experience :11 years, 2 Months
Al Gurg Consultants / February 2006 - March 2012
Secretary / Document Controller
➢ Responsible for handling all the administrative and secretarial duties (letters, e-mails, memos, transmittals, reports)
➢ Typing letters, memos, reports and other materials.
➢ Ensure that all project documentations are held with soft copy and backed up electronically against the document control system.
➢ Maintains soft and hard copies of incoming & outgoing documents to & from Client/Contractor/Consultants and other private & government agencies.
➢ Receives incoming documents and refer the same to concerned employee for appropriate action.
➢ Update files regularly and maintains accuracy in document controlling.
➢ Controlling, monitoring and tracking the Docu-Cabinet (a document control database) which reflects Incoming and Outgoing Correspondences for all existing projects. Sending the project correspondences, Transmittals to Contractor/Clients.
➢ In-charge of the administration and day-to-day running of the office.
International Business Consult (IBC, Dubai) / Aug. 2005 - Jan. 2006
Receptionist
➢ Answers and screen telephone calls, correspondences and enquiries.
➢ Taking important messages and forwarded to the concerned persons.
➢ Following up for conducting seminars to Doctors.
➢ General administrative and clerical support.
➢ Receive and sort mail and deliveries / Update and encode important data to computer.
Bitstop Computers & Networks (Philippines) / Aug. 2004 - Apr. 2005
Sales Representative
➢ Greeted customers in a nice way.
➢ Assisting the customer's needs and queries.
➢ Assisting customers in selecting and locating the right product.
➢ Maintain an awareness of all promotions and advertisements.
➢ Assist in floor moves, merchandising and display maintenance.
➢ Communicate customer's requests to management.
➢ Assist in completing price changes within the department.
➢ Any other tasks as assigned from time to time by Manager.
Content Online Services Inc. (Innodata ISOGEN/ (Philippines) / Aug. 2000 - Apr. 2004
Data Entry Operator
➢ Receiving of all inbound shipments, inventory and preparation of documents for production processing.
➢ Reporting of discrepancies, if any, in shipments/and source documents.
➢ Maintaining of bath slip database.
➢ Coordinating with the team manager problems encountered that may hinder job completion and recommends solution or course of action.
➢ Ensuring completeness and timely delivery of files/documents to production and submitting all reports on time despite large volume and multiple projects by scheduling priorities according to TAT requirements and production needs.
Bachelor of Science in Business Administration - Major in Management Aquinas University of Legazpi (AUL) Legazpi City, Philippines