مني خطاب, Executive Administrative Assistant

مني خطاب

Executive Administrative Assistant

Kolin Insaat ,Tourism,Trading Co.INC

البلد
الكويت - حولي
التعليم
بكالوريوس, Faculty of Arts English Department
الخبرات
14 years, 4 أشهر

مشاركة سيرتي الذاتية

حظر المستخدم


الخبرة العملية

مجموع سنوات الخبرة :14 years, 4 أشهر

Executive Administrative Assistant في Kolin Insaat ,Tourism,Trading Co.INC
  • الكويت - الكويت
  • أشغل هذه الوظيفة منذ مايو 2017

-Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
-Provide general support to visitors
-Assist in the onboarding process for new hires
-Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences
-Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.

Executive Secretary For General Manager في Mezzan Holding Company
  • الكويت - الفراوانية
  • يناير 2013 إلى أبريل 2017

-Cooperate with General Manager in recruiting, training, payroll processing, performance evaluation, promotions, and releasing the employees.
-Sap Experience (Prepare the daily attendance report -Maintain Annual Leave schedule of all the employees - Maintain and oversee purchase of office supplies.).
-Improve and maintain office files (electronic and hard copy) & correspondence.
-Arrange and coordinate for the business meeting internally and externally& Writing Minutes of Meeting.
-Arrange and coordinate the schedule for all appointments for the GM.
-Keep all employees files up to date with observation reports and other documents as instructed by Manager, and submit reports on gaps in filing system to Manager as requested.
-Handle the health insurance for employees and also managers.
-Assist and Co-ordinate with HR Manager duties and responsibilities.
-Arrange all necessary business requirements of the management and office remain up to date on organizational changes.
-Assist sales Department in daily & monthly reports (SAP System ).
-Assist marketing Dept in follow up with agencies and provide them with monthly sales reports & records .
-Create all purchase orders either local or foreign and assist purchase dept with stock records .
-Delegate daily work assignments and schedules for employees.

Executive Secretary & Assist Sales Manager في Mohamed Abdel Rahman Al Bahar - Consumer Dep.
  • الكويت - الفراوانية
  • يناير 2010 إلى نوفمبر 2012

-Handle all airline reservations for employees and managers and especially business trips for Sales manager so as the Hotel reservations.
-Assist and Co-ordinate with Sales Manager duties and responsibilities and with Salesmen.
-Co-ordinate with others to receive or submit regular reports forms in time.
-Maintain the proper filling system easy and quick to reach well organized all depends on index filling system.
-Follow up the employee’s daily attendance in citrix program and reported to Sales manager.
-Schedule and confirm appointments for the Sales manager & salesmen.
-Co-ordinate with others to receive or submit regular reports forms in time.
-Maintain the proper filling system easy and quick to reach well organized all depends on index filling system.
-Arrange, co-ordinate meetings, conferences as required.
-Prepare meeting agendas and minutes of record meetings for Sales Manager.

الخلفية التعليمية

بكالوريوس, Faculty of Arts English Department
  • في Cairo University
  • سبتمبر 2004

Specialties & Skills

Microsoft Office XP
Communication skills
Scheduling
Attention to Detail
Travel Arrangements
MS Office
Administrative Experience
Secretarial Experience

اللغات

الانجليزية
متمرّس
العربية
اللغة الأم

التدريب و الشهادات

English Conversation program (تدريب)
معهد التدريب:
British Council Egypt
تاريخ الدورة:
July 2001
المدة:
60 ساعة

الهوايات

  • Online Marking
  • Travel
  • Social Media