Logistics Assistant Port & Operations
United Nations - World Food Programme
Total years of experience :25 years, 3 Months
Working as LA Operations, Coordinate with the Country Office regarding Tax Exemption Certificates, Transport awards and issue transport work orders.
Regular coordination and interaction with customs clearing agent/Transporter for timely custom clearance and dispatches of goods to the destinations within Pakistan and Afghanistan.
Organizing and planning the transport as per the allocation plan, creation and release of LESS documents (SAP based documents for the movement of goods) STOs, Deliveries and Shipments.
Creating POs/STOs in the system for procurement of services from different vendors on regular basis.
Provide support to PDMA-Sindh staff members for handling of emergency stock regarding COVID-19 response, install MSU (mobile storage unit) at HRF_Sukkur to enhance storage capacity.
Good experience for handling of Temperature Sensitive Cargo.
Liaise with internal and external stakeholders to support efficient logistics operations management from Karachi to across the country and Afghanistan
Coordination with port and admin staff to ensure smooth logistics operation and prepare documents for border clearance/convoy reports etc.
Plan & Monitor dispatches from WFP’s Port Qasim Warehouse and other local supplier points to different locations of Pakistan & Afghanistan.
Perform monthly physical inventory count for Karachi Ports, record any differences and verify in SAP/LESS accordingly.
Practical experience of installation of Wiik Hall, Flospan & Prefab Office Container.
Supervise milling activity in flour mills and ensure WFP specifications and standards with regards to milling are strictly followed during production.
Fortification of Wheat Flour through micro feeder, implementing strict control during processing.
Supervise installation of Micro Feeder, its calibration and regularly test flow ratio.
Quality inspection and sampling of Wheat/Fortified Wheat Flour on regular basis, take samples and send to the Lab for testing.
Maintain record of Lab reports and backup of samples drawn, share data with Country Office & take lot wise approval for dispatches.
Monitor and report key performance indicators of mills to insure production of Fortified Wheat Flour and its quality up to the set standards.
Worked as Warehouse Manager for Food and Non-Food Items. Interact, coordinate and facilitated UN Agencies, cooperating partners and INGOs for the distribution of Foods & Non Food items.
Rich experience of working in complex emergency situation 2010/2011/2014 Flood emergency.
Monthly handling of 20000 Mt Food commodities and 5500m3 NFI on average basis with ZERO/Minimum LOSSES during the emergencies.
Repackaging and Reconstitution of Food commodities in distribution bags as per requirement of Programme Unit on regular basis.
Well managed the cold storage facility of 2500m3 dedicated for sensitive food items and Medicines.
Focal person for Administration, manage the admin related tasks to Multan Office
Petty Cash cashier at Multan Office Level, maintain and prepare cash book, month end closing/reporting.
Worked as Office In charge in the absence of supervisor on need bases.
Online data capturing after the implementation of LESS (SAP base online logistics Module), training / coaching of staff members on Warehouse module.
Regular conduct PI count, store & commodity inspections, and timely reporting.
Vast experience in procurement of Wheat/Salt/High Energy Biscuits and their quality inspection from PASSCO/Asian Foods/Local Supplier.
Supervised & monitor the lifting of Wheat/Salt/HEB, from supplier warehouse, Closely observe the food quality as per the standards set by the organization.
Prepared Manual/SOP for in and out of supplies/finished goods/store items.
Ensured that Riches Fertilizer’s Procurement systems are carried out according to SOPs and guidelines and relevant manuals.
Carried out quotations and tenders for supply of finished goods to dealer’s network.
Carried out procurement of supplies and services as per approved logistics documents and authorized by Plant Manager.
Arrangements for transportation of finished goods to dealer’s network and raw material from different suppliers on daily basis using third party logistics (500 MT daily handling).
Provide effective administration support to Plant Manager and take proactive role in order to assist staff to follow system for administration.
Maintain record of the rental properties, process payment as per agreement and negotiate renewal of the contracts using approved contract format in timely manner.
Supervise inhouse Guest House for Visitors and senior staff members.
Arrangements of furnishings upgrades prepare estimates to Plant Manager. Raising requisitions for procurement and prepare receipt goods/services for furnishing purchase.
Authorize floats for Cook, Office attendant and Drivers so that office supplies and other requirements are available in time.
Maintain asset/inventory record of offices supplies and reconciliation on quarterly basis and liaison with Admin Manger for the insurance as per guidelines.
Inspection of properties on regular basis and identifies repairs or replacements required for furnishings and initiate process for works required with suppliers and contractors.
Timely submission of the utility bills and maintains record for future reference.
Submit budget variance (admin) report to PM and Administration Manager on monthly basis.
Ensure Good Warehouse Management as per Company’s policies & procedures.
Prepare & Maintain stock transaction of the Company for different Products.
Maintain dealers/Retailers accounts in Oracle.
Prepare and process Handling Contractor/Transporter invoices on regular basis.
Support sales officer for sale, visit the Market & Dealers/Retailers network and also travel to new locations for search of potential customers.
Supervise the handling contractor/labours to ensure quality work at Warehouse
Maintain inventory of company assets and equipment.
Prepare dealers claims of different incentive schemes.
Administrate the warehouse according to the company policies.
Collect Bids/Quotation from local transport market for dispatch of Products to different Warehouses in the Region
Maintain ENGRO’s dedicated Fleet at warehouse level which was launched for timely shipment of Products to Customers/Dealer’s network across the country.
Good working experience for handling of Rail Cargo, coordinate/negotiate with Railway Officials for handling of Cargo, taking extra/relaxation working hour to complete the task in given time frame .
Handling of offshore shipments/imported fertilizer from Port, supervise the dispatches from vessel prepare documents of shipment.
Maintained Ledger of the Finance Department.
Checked payment of Sugarcane to Farmers.
Worked as account payable officer
Analyzing various contracts of the Organization.
Investigating any claims that may have arisen.
Validation of important financial data and records.
Internal control procedures management and improvement.
Management information reports and analysis when required for difference cost centers.
* MBA Col (Project Pending.) Allama Iqbal Open University.
* B. Com Islamia University Bahawalpur.
