Senior Manager / Head of Procurement
NASCO
مجموع سنوات الخبرة :34 years, 8 أشهر
By mid of 2012 moved to NASCO, where I assigned to achieve the goal of cost cutting and savings in import through low cost country sourcing and adding alternate / substitute import sources and inventory / materials planning. The expected outcomes of this role is optimized working capital / inventory level & highly service level measured by the product availability in warehouses.
Heading departments of PROCUREMENT, IMPORT, WAREHOUSE, SUPPLY CHAIN and VALUE CHAIN MANAGEMENT (whole process from materials sourcing to the finished goods point at which it is available for sale).
Experience spans the area of setting-up and restructuring of Procurement systems with cost cutting policies and procedures.
Achieved PROFITABILITY GOALS with cost cutting 7% of total buying that made 5% increase as extra profit on annual turnover in NASCO through strategy of knowledge sharing with vendors and effective negotiation skills.
The wide exposure helped me to join LUMS by end of 2007 where I was responsible for purchases, imports and stores management. Managed overall purchases of the University and imported lab instruments of worth 500.000-M for SBA School of Science & Engineering, worked under PPRA and USAID Procurement policies.
• Full compliance of procurement activities with Institutions own Procurement Policy, PPRA and USAID rules, regulations and strategies.
• Facilitation of knowledge building and knowledge sharing with other support and professional teams.
• Timely and proper preparation of procurement plans, establishment of the deadlines and monitoring of the project implementation.
• Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, EOI or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with PPRA and USAID rules and regulation.
• Source / select / approve vendors and their evaluation.
• Finalize terms & conditions of buying / services contracts.
• Approve quotations, purchase orders, L/C, specification sheet & invoices of all purchases.
• Liaison with other departments, vendors and government departments.
• Monitor the whole process of Procurement through available assistance.
• Guide the assistants in all respect to run the process of procurement smoothly.
• Monitor the progress through different reports from the assistants and available computerized system.
• Evaluate the efficiency of subordinates and provide benefits/relaxation accordingly.
• Evaluate and submit the estimated amount for the budgetary approval of departments needs to the higher authorities before starting the financial year.
• Ensure the record of procurement activities like ( Indents, Purchase Orders along with photo copies of necessary documents, Price lists, Brochures, Reports etc (Manual and computerized).
IMPORT:
• Managing operations of Imports, L/Cs documentation with Banks, Freight forwarding, Logistics, International Cargo handling and Local transportation, Customs clearance and ensuring proper record keeping for Audit by internal / external, PPRA and USAID Auditors.
Joined the leading FMCG brand Jam-e-Shirin in 2004 as Deputy Manager for the import of plant and machinery for their up-coming projects of “Mineral Water” and “Carbonated Fruit Drinks”. Sourced, Imported and get them installed with in specified time.
Beside import of plant and machinery, also managed procurement of Sugar, Herbs, Raw Material, Chemicals, POS Materials, Printing and Stationery, Packing (PET Bottles and Corrogated Cartons) their inventory and ware house management, Transportation and Logestics of finished items, Cost effective and timely deliveries of finished items to Distributors.
Set overall goals and objectives for department, which contribute to, and support, the company’s business strategy.
KEY CONTRIBUTION & ACCOMPLISHMENTS.
Proactively led change to achieve cost improvements and inventory reductions through the use of continuous improvement methodologies. Reduced component inventory by 30% while eliminating material stock outs and increasing inventory turns.
JOB DESCRIPTION
1 To plan procurement of all materials required for the Organization.
2 To monitor procurement budget.
3 To source / select / approve vendors and their evaluation.
4 To finalize terms & conditions of buying contracts.
5 To approve quotations, purchase orders, L/C, specification sheet & invoices of all purchases.
6 To liaison with other departments, vendors and government departments.
7 To look after jobs related to Deputy Manager in their absence.
8 To ensure timely execution of responsibilities related to respective departmental procedures as well as those defined in common procedures.
9 To identify any environmental aspect associated with any product / service and take effective measures for their control.
10 To identify any health & safety hazard associated with any product / service and take effective measures for their control.
11 To identify any food safety hazard associated with raw and packing material and take effective measures for their control.
S U P P L Y C H A I N M A N A G E M E N T .
1. Managed HACCP documented Warehouses, Distribution / Transportation and Procurement departments.
2. Dedicated, dependable professional with extensive experience in inventory control and associated aspects dealing with coordination and organization.
3. Planning and controlling of inventories in order to meet the competitive priorities of the organization.
4. Considering and implementation of “Low” and “High” volume inventories.
5. Deciding levels of “Cycle Inventories”, “Safety Stock Inventories”, “Anticipation Inventories” and “Pipe Line Inventories”.
6. Implementation of EOQ (Economic Order Quantity) to save inventory holding and ordering cost.
7. Costing out the EOQ, Total Cost and TBO (time between orders).
8. Inventory Control through Continuous Review System and “ROP” (Reorder Point System).
9. Choosing an Appropriate Service-Level Policy and Safety Stock level.
10. Selecting the Target Inventory Level when Demand and Lead Times are Uncertain.
11. Maintaining inventory levels needed to meet the demands of a fast paced manufacturing environment.
12. Performing Inventory Control functions which include ordering materials, scheduling their arrivals, and issuing incoming materials.
13. Evaluating / analyzing excess stock in order to lower inventory cost and making stock available to anticipated demand without having to order additional material.
14. Maintaining inventory levels require for manufacturing using effective planning and scheduling techniques, procurement practices and material control methods.
15. Responsible for monitoring of inventory levels, production of monthly inventory and dead stock reports, as well as monthly inventory reconciliation.
In 1995, I moved to Standard Mfg Company in Lahore where I was exposed to different areas of the supply chain management. Beside routine procurements of Raw materials, Packing materials and POS materials, also sourced and imported Pakistan`s first PET Bottle plant.
1. Managed the overall procurement activities of the Company under direction of the Managing Director.
2. Negotiated new & update contracts with strategic vendors.
3. Negotiated special discounts or terms for large quantities material.
4. Controlled cost, expense reduction and process improvements.
5. Approved bid proposals and specifications, composing requests for Managing Director action and presented recommendations on purchases required.
6. Evaluated overall revisions, prices and past performance of each contract.
7. Searched and evaluated commodity areas and making recommendations for standardization and additions to Qualified Products.
8. Supervised financial and administrative reports.
9. Established priorities, assigned workloads and reviewed the more difficult and complex assignments by self.
10. Interpreted contracts provisions and reviewed contracts for accuracy and changes prior to bid and renewal.
11. Provided liaison between vendors, contractors, and Managing Director (when required).
12. Demonstrated continuous effort to improve operations, decreased turn around times, streamline work processes, and work co-operatively and jointly to provided in time supplies to concerned department.
13. Always kept my self in touch with all available grades, qualities and varieties of materials and equipments in local as well as international markets and their price trends.
I M P O R T : Strong knowledge of following types L/Cs;
• Confirmed Letter of Credit.
• Un-Confirmed Letter of Credit.
• Revocable Letter of Credit.
• Ir-Revocable Letter of Credit.
• Usance Letter of Credit.
• PAYES Letter of Credit.
• Suppliers Credit.
• Revolving Letter of Credit.
• Back to Back Letter of Credit.
• BMR (Balancing, Modernization, Replacement) Letter of Credit.
• Inland Letter of Credit.
Joined Nishat Mills in Faisalabad in 1989 where I was learned process of import and export, preparation of L/C documentation and Bank dealings, preparation of export shipping documentation for Bank negotiations for export proceeds from foreign customers, EE and EF financing from Banks.
I M P O R T
1. To collect the indent / Performa invoice from indenter / or direct from exporter.
2. Preparing comparative statement.
3. Arrangement of Insurance.
4. To observe all the formalities for opening Letter of Credit.
5. To submit all the documents, cash margin and insurance to the Bank for opening L/C.
6. Strong knowledge of following types L/Cs;
• Confirmed Letter of Credit.
• Un-Confirmed Letter of Credit.
• Revocable Letter of Credit.
• Ir-Revocable Letter of Credit.
• Usance Letter of Credit.
• PAYES Letter of Credit.
• Suppliers Credit.
• Revolving Letter of Credit.
• Back to Back Letter of Credit.
• BMR (Balancing, Modernization, Replacement) Letter of Credit.
• Inland Letter of Credit.
7. Maintaining L/C wise files / record.
8. After Shipment to retire the shipping documents from the Bank.
9. To submit necessary shipping documents to customs clearing agent for clearance of imported consignment purpose.
10. Skillfully knowledge of Bank Guarantee, Shipping Guarantees and Deferred Payments Guarantees.
11. Banking skills: - Working knowledge of all kind local Banking and foreign exchange banking related to imports / exports.
E X P O R T
(Documentation and Bank Negotiation)
1. To collect L/c from advising Bank and check terms and conditions either are workable or not.
2. To manufacture the goods / merchandise as per the terms of Letter of Credit.
3. To complete export formalities / documentation and make shipment.
4. Preparation of export documentation for negotiation as per L/C terms with Bank and maintaining / check record for EF and EE statements accordingly.
5. Preparation of export documents for CAD basis.
6. Preparation of documents for negotiation with Bank against In-Land Letter of Credit.
7. Realization and Rebate.
8. Part - I (Pre-Shipment) Loans.
9. Part - II Loans.
10. Documentation for Re-Newel of Part-II Loans.
11. Documentation for new loans against excess entitlement of (Part-II) export performance.