Executive Secretary
Drake & Scull Construction
Total years of experience :11 years, 1 Months
Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Prepare responses to correspondence containing routine inquiries.
Typing of site documents, and follow up of all the site needs
Make travel arrangements for executives.
Handle confidential documents ensuring they remain secure.
Prepare invoices or financial statements and provide assistance in bookkeeping.
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
Maintain electronic and paper records ensuring information is organized and easily accessible.
Set up and oversee administrative policies and procedures for offices and/or organizations