Human Resource Coordinator
Delta International Petroleum Services
Total years of experience :11 years, 9 Months
• Performing customer service functions by responding to internal and external HR related enquiries or requests and providing assistance
• Redirecting HR related calls or distributing correspondence to the appropriate staff
• Providing information to job-seekers on vacant positions, informing applicants of job duties and responsibilities, compensation and benefits, work schedules and working conditions, company policies, promotional opportunities, and other related information
• Reviewing job synopsis and matching applicants with job requirements, utilizing manual or computerized file search
• Scrutinizing employment applications and evaluating work history, education and training, job skills, compensation needs, and other qualifications of applicants
• Supporting the recruitment/hiring process by greeting candidates, performing checks, assisting in short listing, issuing employment contracts, etc.
• Preparing and forwarding a notification email beforehand to appropriate Company’s to inform that a new hire coming on-board
• Coordinating and executing of on-boarding/new hire activities
• Ensuring that all new employees are provided with access to appropriate information about the organization to enable them to adapt quickly
• Preparing new employee files and ensuring personnel files are created and maintained in an efficient manner i.e. all relevant documents are filed correctly for all successful candidates
• Producing reports on general HR activities, as and when required
• Carrying out other functions as assigned
Provides professional office administration and management support to all office activities.
•Establishes and manages communication with corporate, market administration, clients, staff and management.
•Manages and monitors office functionaries such as personnel files, labour, accruals, payroll, accounts payable, processing of employee benefits and new employees.
•Maintains and updates HR Database regularly by feeding new hire information and updating personal data of existing staff.
•Administers and compiles weekly and monthly performance data and statistical reports.
•Coordinates with Office Administrator and evaluates all office operations and provide support to create or modify policies and methods.
•Organizes and prioritizes office tasks to fulfill all administrative requirements.
•Manages financial data files and compile monthly, weekly and daily reports.
•Maintains all office communication and human resources activities.
•Provides assistance to HR manager to recruit, train and induct new staff.
•Ensures reliability and accuracy of computer databases and/or paper files.
•Performs recruitment activities such as gathering CVs, shortlisting, scheduling telephonic/face-to-face interviews, pre-employment background/reference check, salary negotiation with successful candidates, etc.
•Verifying original qualifications/experience certificates of candidates, briefing on terms and conditions of employment and other relevant matters.
•Organizes orientation program for new staff.
•Provides professional office administration and management support to all office activities.
•Administers and compiles weekly and monthly performance data and statistical reports.
•Organizes and prioritizes office tasks to complete all administrative requirements.
•Collaborates with vendors and suppliers of office equipment to ensure compliance with company policies and procedures.
•Interacts and coordinates with other department staff to accomplish set objectives.
Responsible for administrative functions such as day-to-day operations. Communicating/liaising effectively with existing clients, potential clients and other dealers
•Providing exemplary customer services to all clients. Receiving visitors, clients and directing them to the Admin Manager’s office
•Preparing business correspondences comprising of memos, letters, faxes and executive summaries. Updating the status of documents on a regular basis and maintaining records
•Performing other related duties such as preparing and dispatching invitations, compiling data, etc.
•Handling petty cash and maintaining office stationery items
•Updating daily office timesheet thereby ensuring the attendance of all office staff
•Processing of leave applications and update of leave schedules
•Endorsements of all bills of invoices and forwarding to Accounts after thorough screening and assigning the right budget codes for payment
•Reservations of Air-tickets, Hotel Accommodation & Car rentals for company personnel travelling worldwide during Business trips and personal trips
•Composes and prepares written documentation and correspondence for the office; screens incoming and outgoing correspondence and prepares responses as appropriate.
•Maintains rapport with customers, managers, and employees by making periodic contacts; exploring and developing new services and methods; setting priorities; resolving problems, etc.
•Provides confidential secretarial and administrative support for the Manager such as scheduling calendars, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative matters and inquiries as appropriate.
•Serves as a primary point of direct administrative contact in liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings and other special events, as required.
•Resolves administrative problems by analyzing information and identifying solutions.
•Performs miscellaneous job-related duties as assigned.