Admin & Finance Officer
Ummah Welfare Trust
Total years of experience :14 years, 3 Months
Monitoring, controlling & verifying all daily financial & administration transactions of the organization as per the approved policy & procedures.
Preparation of receipt & payment statement, cash flow statement, projects budget statements, balance sheet & other financial reports for both national & international offices.
Monitoring & verifying all project procurement activities in line of approved budget for directing the journal entries, general ledger posting both computerized (Quick Books/Tally ERP.9/MYOB/MS Excel) and manual accounting system.
Recording and updating payroll system with (250) registered staff along with settlement of advances and TD/DA claims of all the concern departments.
Bank reconciliation (10) accounts alongside generating cash/bank payments/receipts vouchers and petty cash/project payments management and disbarment.
Recording cash withdrawals, deposits, obtaining appropriate documents on time, inter-bank transfers for (orphans & widows/wash/early recovery/education/healthcare/emergency relief and other projects.
Forecasting budgets for various project activities, evaluating project developments, identifying deviations, developing follow-up mechanism for receiving timely payments, documents analyzing and updating the detailed schedule of fixed assets of the organization.
Reconciling accounts receivable/payable with authorizing payment to suppliers & vendors.
Contribute in design, development and regular review of administration policy, reporting structure and final report submission to support offices & staff management.
Organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency across the projects development.
Project and implement office policies, standards operational procedures, supervise office staff, maintain time sheets and control correspondences on behalf of the organization.
Issuing & coding of employee contracts, job cards, gate/night passes, leave applications, and vehicle requisitions.
Organizing various meetings (office plans), seminars (projects), and conferences on project progress alongside preparation of minutes of meetings, agendas, attendance registers etc.
Designing & implementing filing systems, ensuring filing systems security along with data protection of completed, uncompleted and proposed projects.
Project staff management/training/payroll (19 Staff) including doctors, LHV and technicians.
Health & nutritional guidelines follow-up in 4 basic/rural health units (BHU/RHC) in district Nowshera.
OPD record management (daily/weekly/monthly) of 4 allocated health units using MS Excel.
Weekly, monthly, quarterly and final progress reports submission to donor organization.
Project monitoring & evaluation providing on demand data related to project progress and outcomes.
Ensure appropriate medical training for health & nutrition staff for project implementation & support.
Ensure stock, purchase & demand requirements along with weekly, monthly and quarterly cash forecast.
Track expenses against project budgets, highlighting over or under-spending and deviations.
Ensuring security measures both for staff and visitors across 4 health units during the entire project span.
Coordination with health department officials at district level for improved project implementation.
Establishment of 3 free medical camps throughout district Nowshera for 2010 flood affected people with qualified doctors and support staff alongside free medicine provision to the beneficiaries.
Project Progress Report, Project Completion Report submission to donors, implementing agency (Caritas Pakistan) and implementing partner (UWT).
Accounts control both manual & computerized (MS Excel, Quick Books, Tally ERP.9).
Preparation of Journal, ledgers, trial balance, trading accounts, profit & loss and balance sheet of firms/organizations including (textile unit, tobacco Unit, trading companies and social sector firms).
Ensured completion of the quarterly & annual regulatory filings, computed companies tax obligations and supporting in payment for the same, performed preparation of assigned quarterly & annual companies reporting packages.
Bank deposit & withdraw/reconciliation (3 bank accounts) on daily, weekly, monthly, quarterly and yearly basis.
Accounts receivable/payable control (receipts & payments) aging and compliance of payments and receipts schedule.
Financial Reporting (Profit & Loss/Balance Sheet/Cash Flows) on monthly/quarterly basis for submitting reports to senior management for decision making.
Issue, code and authorize purchase orders, bank payment/journal vouchers and petty cash management.
Payroll management of (30) staff along with monthly attendance, due, advances & pay slips generation.
Managing, controlling & verifying all daily financial transactions, vouchers & other supporting documents.
Filing system management including required documents collection/filing and folder allocation.
Business Research Methods, E-Commerce, Financial Management, Organizational Behavior, Advanced Cost & Management Accounting, Advanced Financial Accounting, Business Mathematics, Human Resource Management, Industrial Commercial Law, Principles of Management, Principle of Marketing, System Analysis & Design
Accounting Information System, Auditing, Business Communication, Cost & Financial Accounting, Income Tax Law, Statistics, Banking & Finance, Management Information Sysytem, Economics, English, Islamic Studies
English, Economics, Financial & Applied Accounting, Banking Principle of Commerce, Information Technology, Urdu
