Mylene Martin

√ Preparation and processing of approved material requisition for edible and non-edible items, tools and equipment, stationery and furniture, annual maintenance contract (AMC) to facilitate with supplier.
√ Sourcing of items, new suppliers and services required via quotation request, research and referral as and when needed.
√ Reviewed and compare quotation price, item availability and specification.
√ Negotiate contract agreement for price, payment method, delivery frequency, quality control measures, inclusive services and other terms and conditions with supplier.
√ Maintaining/ developing good relationships with existing key suppliers, by constant communication for better product options, prices, benefits and others.
√ Follow up with the supplier for the pending delivery order status, item and quantity discrepancy, quality issue, out-of-stock items, alternative items, wrong delivery location and other concerns for immediate solution.
√ Request and collecting required sample products as and when required.
√ Provided guidance and training to operation staff members on best practices in placing order requisitions aligned with procurement operations.
√ Researched and analyzed market trends in identifying cost-efficient/saving products and services.
√ Checks the last purchase of an item, verifying and updating the system pricing as approved and coordinating all information between cross-functional teams.
√ Assisted Cost controller in the supplier tax invoices discrepancy in the change of price, packaging, an alternate item, new supplier and for the confirmation of supplier statement of account that is due for payment.
√ Issue the supplier their cheque payment every month and assist them with their payment concerns.
√ Regularly sharing the monthly purchase achievement against sales achievement inputs to update the operation team in controlling their stocks and making the necessary adjustments as necessary.
√ Preparing requested reports periodically on local purchase order register value or quantity, slow-moving items, fast-moving items, fast-selling menu, purchases per supplier, and related reports required customarily.
√ Maintained organized, accurate data records of all purchasing activities including orders placed, invoices received, payments made and other related documents.