Executive Secretary
TAS Partners & Team
Total years of experience :23 years, 5 Months
Executive Secretary - TAS Partners & Team (December 2010 - present)
• Managing calendar - add/edit entries as requested and arrange appointments (both internal /
external), responsible in scheduling Partner's meeting with clients /staff; determine purpose and minimum time required
• Travel Planning - prepare international travel itineraries, coordinates cost effective and sometimes complex domestic and international travel arrangements for individuals and groups
(inclusive of visa processing, hotel and flight bookings)
• Meeting coordination - with minimal guidance, organize sametime meetings with internal
resources, ensuring all necessary details are sent to appropriate participants, ensure all
documents are prepare ahead of meetings as necessary (collate, bind and printed), facilitate face to face meetings (room booking, equipment, catering etc.) as well as video and conference calls
• Financial Management - prepares and double check travel & chargeable expense to client and medical claims
• Assist in other operational functions: maintain client database using different tool (Interaction,
GTAC, GFIS, E2C), update contacts and other associated task
• Generates report from Interaction for weekly reports, Approval/Rejection of opportunities based on case prioritization
• Coordinates with HR to ensure full understanding and knowledge on constant updates of global
policies
• Managing calendar - add/edit entries as requested and arrange appointments (both internal / external), responsible in scheduling Partner’s meeting with clients /staff; determine purpose and minimum time required
• Travel Planning - prepare international travel itineraries, coordinates cost effective and sometimes complex domestic and international travel arrangements for individuals and groups (inclusive of visa processing, hotel and flight bookings)
• Meeting coordination - with minimal guidance, organize sametime meetings with internal resources, ensuring all necessary details are sent to appropriate participants, ensure all documents are prepare ahead of meetings as necessary (collate, bind and printed), facilitate face to face meetings (room booking, equipment, catering etc.) as well as video and conference calls
• Financial Management - prepares and double check travel & chargeable expense to client and medical claims
• Assist in other operational functions : maintain client database using different tool (Interaction, GTAC, GFIS, E2C), update contacts and other associated task
• Generates report from Interaction for weekly reports, Approval/Rejection of opportunities based on case prioritization
• Coordinates with HR to ensure full understanding and knowledge on constant updates of global policies
Ernst & Young (Dubai, United Arab Emirates) \[www.ey.com\]
Team Secretary - MENA Marketing (December 2010 - April 2012)
• Assist in other marketing function: MENA Partners event, marketing collateral such as though
leadership and banners
• Handling all the thought leadership materials to be send out in different countries within MENA
• Making sure that all Marketing invoices from suppliers are paid on time
• Coordinate with key people in the region in determining and capturing information needed for
Partners itineraries when upcoming event is happening
• Strategically supports marketing team
• Responsible for providing business administrative support to regional Leadership Team
Resume
• Assist in other marketing function : MENA Partners event, marketing collateral such as though leadership and banners
• Handling all the thought leadership materials to be send out in different countries within MENA
• Making sure that all Marketing invoices from suppliers are paid on time
• Coordinate with key people in the region in determining and capturing information needed for Partners itineraries when upcoming event is happening
• Strategically supports marketing team
• Responsible for providing business administrative support to regional Leadership Team
Ernst & Young (Dubai, United Arab Emirates) \[www.ey.com\]
Engagement Coordinator - Assurance (November 2007 - December 2010)
• Manage and update staff schedule based on Directors/Executives advise (55 staff)
• Supports the request from other countries for inventory and provide inventory observation reports,
Follow up clients to ensure the starting date for audit planning
• Responsible for the team's time report, ensure their marketing charges are transferred to proper
engagements
• Generating reports using (GFIS), prepare intra group transfers, invoices that needs to be sent to clients
• Arranging proposals, Engagement Letters, invoices to deliver on time to client, coordinate with the Senior Managers that all documents are obtained prior to issue the financial statements
• Administrative Assistance - assisting new joiner, arranging gate passes that required access in client premises, Handling new business enquiries, Tracked holiday and leaves of the team,
checking and releasing expense of the team.
• Manage and update staff schedule based on Directors/Executives advise (55 staff)
• Supports the request from other countries for inventory and provide inventory observation reports, Follow up clients to ensure the starting date for audit planning
• Responsible for the team’s time report, ensure their marketing charges are transferred to proper engagements
• Generating reports using (GFIS), prepare intra group transfers, invoices that needs to be sent to clients
• Arranging proposals, Engagement Letters, invoices to deliver on time to client, coordinate with the Senior Managers that all documents are obtained prior to issue the financial statements
• Administrative Assistance - assisting new joiner, arranging gate passes that required access in client premises, Handling new business enquiries, Tracked holiday and leaves of the team, checking and releasing expense of the team.
Icon Interiors (Dubai, United Arab Emirates)
Admin Assistant - Assurance (November 2005 - June 2007)
• Maintains efficient filing system, Update all types of correspondence, encode all date pertaining to business admin
• Draft, finalize inquiries to suppliers, Send quotations to clients as requested
• Responsible for incoming, outgoing documents that needs to be distributed to the team, Organize
meeting as required
• Prepare monthly reports of company's bank account, cash/bank payment voucher for various
suppliers.
• Maintains efficient filing system, Update all types of correspondence, encode all date pertaining to business admin
• Draft, finalize inquiries to suppliers, Send quotations to clients as requested
• Responsible for incoming, outgoing documents that needs to be distributed to the team, Organize meeting as required
• Prepare monthly reports of company’s bank account, cash/bank payment voucher for various suppliers.
Municipality of Lubao (Pampanga, Philippines)
Document Controller/ Business Processing (June 2000 - August 2005)
• Prepare and submit monthly reports to regional office
• Assess needs of clients and refer appropriate service available throughout the department
• Responsible for handling mails and handle certain aspect of general administration such as travel
arrangement, courier/postage system, Maintain electronic and paper files
University of the Assumption, Philippines (1995 - 1999) • Degree Holder, Bachelor of Commerce (Marketing, Computer Science) OTHER QUALIFICATIONS • Multicultural background • Proven ability to achieve goals in a tem environment • Excellent communication skills both oral and written • Highly adaptive; strong drive to excel having been consistently promoted in a span of 5 years in the same company