Office Manager
BARWA BANK
Total years of experience :12 years, 10 Months
May 2011 - Present BARWA BANK Doha, Qatar
Office Manager/ to CEO
* Ensuring smooth running of the CEO's daily administrative office tasks.
* Guiding and managing in achieving the daily tasks.
* Coordinating with other department and Head Office on all tasks and related issues.
* Handling the private relations and dealings of the CEO.
* Capable of handling confidential issues.
* Carefully handle and direct all mailing and correspondences reaching the CEO's office and take necessary actions with the concerned persons. Along with issuing/drafting all letters, drafting memos and mails, circulars, and some translations (specially from/to Qatar Central Bank) and others (if needed) etc.
* Scheduling and arranging all meetings requested by the CEO internally and externally.
* Plan and schedule meetings and appointments, organizing and scheduling daily activities.
* Organize all Travel Arrangements for CEO and for Incoming Visitors. Flights bookings, hotels bookings, limousine, payments etc.
* Running CEO's Diary/Schedules such as: Meetings, Conferences, Events, Business Trips, photo shoots, speeches etc.
* Handling personal arrangements to CEO (if any)
* Helping colleagues and new staff to complete and facilitate their procedures required accuracy and speed.
July 2008 - April 2011 Barwa Real Estate Doha, Qatar
Executive Secretary - to Group CFO
* Management of information for CFO management reports and meetings, including monitoring of budgets.
* Assisting the CFO with diary and travel arrangements, correspondence, chasing deadlines.
* Answering telephone and email enquiries in an efficient manner, liaising with others and disseminating information as appropriate.
* Assist with arranging training events for management.
* Liaising with external regulators and advisers, such as lawyers and auditors.
* Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders;
* Report directly to both the Chief Financial Officer and the Chief Executive Officer.
Collaborate with various levels of management to gather information pertaining to key issues.
* Devise and maintain extensive filing system and corresponding cross-referenced list.
* Coordinate the interviewing process between management and 'new hire' candidates; Assist out-of-town candidates with travel.
* Assist accountants to prepare JVs, Invoices & bank transfers.
* Assist accounting team in preparing the Annual Financial Report.
April 2007 - June 2008 Doha International Airport Doha, Qatar
Executive Secretary - Acting Director of the Passenger Terminal Building
* Supervising (Lost & Found Department)
* Following up related matters and correspondence sent out from the management.
* Preparing Drafts of correspondences.
* Attending to the daily fax received and directing to the concerned.
* Attending telephone calls to the superiors.
* Filing all correspondence company wise.
* Arranging/coordinating, meetings with the suppliers & other guests.
May 2005 - Sept. 2006 Rodl & Partner (Auditing, Accounting & Financial Consultants) Doha, Qatar
Executive Secretary -CFO Office
* Typing & formatting all Financial & Feasibility Studies.
* Following up related matters and correspondence sent by the management.
* Preparing Drafts of correspondences.
* Attending to the daily fax received and directing to the concerned.
* Attending to telephone calls to the superiors.
* Filing all correspondence company wise.
* Arranging/coordinating, meetings with the suppliers & other guests.
Sept. 2004 - May 2005 Talal Abu Ghazaleh (Auditing & Financial Consultants) Doha, Qatar
Executive Secretary
* Typing & formatting all the Financial Studies & Balance Sheets.
* Preparing Drafts of correspondences.
* Organizing the Auditors Schedules with Clients.
* Providing full administrative support to the finance controller, managers and direct reports.
April 2003 - Nov. 2003 Jaidah Motors & Trading - Siemens Mobile Doha, Qatar
Sales Lady
* Preparing for the Promotions/Solicitation of the new collections of Siemens Mobile.
* Mobile Sales.
* Preparing reports to study the market.
Sept. 2000 - March 2003 Salam Holdings (Salam Tower Management) Doha, Qatar
Secretary
* Preparing contracts for new tenants.
* Arranging meetings between Management, Clients & Tenants.
* Issuing electricity & water bills for all tenants, and renewing the lease agreements.
* Following up matters related to the correspondences sent out from the management.
* Instruct/follow up matters with Maintenance Supervisors of the Tower.