NAZEEM KAITHAKKATTU

 Design, monitors, updates and maintains tracking matrix, documents registry for incoming, outgoing, emails receives, transmittals and requests for information.
 Training and support of site staffs on various aspects of documentation.
 Logical categorization and indexing of the documents to ensure easy retrieval
 Recording, expediting, reviewing and processing the documentation whilst maintaining a functional client service relationship both internally and externally.
 Preparing and issuing transmittals and maintain document control registers and maintaining the archive project documentation, including electronic and hard copies.
 Following-up responses and actions.

• Senior Project Document Controller with 19+ years of experience in document control, administration, and project documentation, including 16 years in the GCC. Experienced in delivering document control support across PMC, Supervision Consultancy, Construction, Infrastructure, Metro Rail, and Oil & Gas projects in Qatar.
• Strong background in Aconex, SharePoint, EDMS workflows, transmittals, submittals, RFIs, document reporting, quality checks, and project close-out documentation. Proven ability to manage high-volume technical documentation, coordinate across multidisciplinary teams, and maintain document compliance, traceability, and timely distribution.

• Sheraton Park Project, Client: Lusail Real Estate
• Aayan Tower (2B+G+45+3PH) Residential Building
Client: Towers Real Estate Services (TRE)
• Palace Renovation for Shk. Hamad Bin Khaleefa Al Thani, Client: PEO
Department Coordination: Clients, Internal Departments, Resident Engineer/Supervision
Team, and HSE Teams.

Sr. Document Controller
Project: Sheraton Park Project at West bay.


Key Responsibilities and Principal Accountabilities:-

Document Control:

 Maintenance and continual improvement of Document Control Management System as per ISO Standard.
 Maintain registers of all receipts and issues or submissions of documents and correspondence.
 Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
 Ensure the effective running of the day-to-day operations of the document center.
 Hands on experience in identifying, sorting of Engineering Documents and drawings (Electrical & Instrumentation drawings, data sheets, standards, manuals etc.) as per ISO 9001:2008 Quality Management System, Share Point & ACONEX.
 Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
 Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.
 Maintain document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing).
 Record of Drawings, Method Statement, Material Submittals, Sample Submittals, RFIs, NCRs, Contracts, LOIs, Payment Certificates, Documents of Civil, Mechanical, Instrumentation, Electrical, Piping, Structural Documents, Drawings, Specifications, Calculation Sheets and Data Sheets, Progress Reports, Survey Reports, Soil Investigation Reports etc.

File / Store

 To file all project documents : project wise, date wise, subject wise, sender wise with sequence.
 Maintain record and control the engineering library of relevant procedures, codes & standards, specifications and reference documents, contract documents, within the secure document control area.
 Maintains and controls filing system for Engineering, Construction documents, Requisitions, Purchase orders, Invoices, etc.

Document Audit

 Standard Document Control function, i.e. Track the creation, update, approval and versions of documents of all types, ensure compliance with Quality Management Systems, become the focal point with regard to document tracking and distribution.
 Tracking of documents and drawings in accordance with the approved procedures.

Major Project Experiences:


1 Project Sheraton Park Project, West Bay
Client Lusail Real Estate
Period December 2010 to Present

2 Project A’ayan Tower (2B + G + 45 + 3PH) Residential Building
Client Towers Real Estate Services (TRE)
Period May 2009 to May 2010

3 Project Palace Renovation for Shk. Hamad Bin Khaleefa Al Thani, Al Rayyan-Doha
Client Private Engineering Office (PEO)
Period December 2008 to April, 2009

Honours & Award:

 Received Extra Mile Award from M/s. QDC for the exemplary performance on Sheraton Park Project for the Year 2011.

• Managed the full lifecycle of project documentation across design, tendering, execution, and close-out
phases in line with client requirements and ISO standards.
Design & Pre-Construction Phase
• Coordinated with design teams to receive, review, register, and track design packages, ensuring proper
documentation flow and timely approvals.
• Liaised with consultants, engineers, and stakeholders to finalize design submissions and approvals
efficiently.
• Acted as client document representative for design/material sample submissions, maintaining sample
logs, tagging, tracking approvals, and distributing approved samples promptly.
Tendering Phase
• Administered end-to-end tender documentation processes in accordance with client instructions.
• Issued tender packages to stakeholders, tracked submissions, coordinated follow-ups, and supported
evaluation processes.
• Compiled and submitted tender packages for client approval and distributed approved tenders to
relevant parties.
Project Execution Phase
• Controlled high-volume project documentation (drawings, RFIs, submittals, transmittals) with strict
turnaround times.
• Coordinated with multidisciplinary teams, contractors, and stakeholders to ensure accurate and timely
document flow.
• Maintained document control systems, version control, and proper distribution in line with project
procedures.
Compliance, Audit & Quality Assurance
• Worked in compliance with client-specific systems including Qatar Rail and Qatar Energy document
control procedures and coding standards.
• Prepared and managed documentation for internal and third-party audits, ensuring full compliance with
quality standards and consistently achieved successful audit outcomes with positive feedback from
auditors and company management.
Project Close-Out Phase
• Managed and compiled complete project close-out documentation including as-built drawings, test &
commissioning (T&C) documents, warranties, and handover dossiers.
• Ensured accurate and timely submission of final documentation to clients, meeting all contractual
requirements.