Purchasing officer/Logistics officer
UNITED MEDICAL TECHNOLOGIES
Total years of experience :11 years, 2 Months
• Preparing Quotation request, MOH tenders, Quotations & providing support to sales team.
• Preparing ECS, PRF’s & PO’s on ERP software, coordinating with all the departments
• Once purchase order approved completely signed, emailing copy to supplier and requesting acknowledgement/sales order.
• Received order acknowledgement/sales order, reconcile with purchase orders; upon receipt signed proof that tally with our PO.
• Start communication on the shipping plans/monitoring production.
• Requesting for the dimension/weight from the supplier, once received requesting freight quotes from local shipping forwarders to find cheapest rate.
• Monitoring the payment due dates (foreign suppliers) and prepare the Telex Transfer Letter & give to Account department for further action.
• Requesting copy of the Invoice once received, preparing formalities to apply for Ministry of Health approval.
• Follow-up communication on the shipping plans/monitor production & Monitor arrival of shipment to Kuwait.
• Completing the local requirements for clearance at custom and hand over to forwarding agents/broker the custom documents.
• Once shipment arrives in warehouse, coordinate with warehouse team & request for GRS.
• After receiving the GRS tallying GRS with PO and prepare back order report if required and inform supplier accordingly.
• Doing the proper filing & correspondence with the suppliers.
• Submit timely reports and prepare presentations/proposals as assigned.
• Keeping an record of all the documents & coordinating with the operations to complete the task.
• Preparing the presentations in MS. PowerPoint.
• Checking the invoices & payment terms. Doing the costing & entering it on sage.
• Handle requests for information and data.
Resolve administrative problems and inquiries,
retrieve documents from filing system.
• Give the bookings to the agents and sending quotations to the consignee.
• Keeping an record of payments & ensure that payments are done on time.
• Discuss the rates and finalize it according to the situation.
• Follow Up with the correspondence.
• Doing amendments and sending it to the shipping line.
• Can do enquiries and quotations.
• Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• File and retrieve corporate documents, records, and reports.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
•• Use to take interviews of the candidates and appoint them.
• Check monthly attendance, absence and annual leave in process of preparing the pay roll
• Updating personal files of employees.
• Recruited to arrange the shifts of the employees according to their work.
• Use to arrange the shifts by arranging spilt shift to the other if one is taking off.
• Handling all the queries of the employees.Be it related to salary, leaves, attendance and transfer etc.
• Doing a background verification of the shortlisted candidates.
• Interview job applicants and administer salaries and determine leave entitlements.
• Worked with senior accountant to tally the annual budget
• Do all the ms office work and send emails.
• Create the presentation for seminar in Ms.powerpoint.
• Supervise and coordinate activities of staff.
• Recruited as administrator to enter all the marks of the students and send emails to the corporate office and take printouts.
• Worked with senior dean to install all the necessary applications in the PC’s.
• To maintain the records like stocks, attendance and taking care of office duties.
• Use to take classes for Primary School as Maths teacher.
B.TECH