OPERATION/Human Resources Administrative Assistant (HR Administrative Assistant)
Trianon & Laboheme Restaurant L.L.C
Total years of experience :7 years, 4 Months
Conducts weekly meetings with respective business units. Consults with line management, providing HR guidance when appropriate. Analyzes trends and metrics in partnership with the HR group to develop solutions, programs and policies. Manages and resolves complex employee relations issues. Conducts effective, thorough and objective investigations. Maintains in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance. Partners with the legal department as needed/required. Provides day-to-day performance management guidance to line management (e.g., coaching, counseling, career development, disciplinary actions). Works closely with management and employees to improve work relationships, build morale, and increase productivity and retention. Provides HR policy guidance and interpretation. Develops contract terms for new hires, promotions and transfers. Assists international employees with expatriate assignments and related HR matters. Provides guidance and input on business unit restructures, workforce planning and succession planning. Identifies training needs for business units and individual executive coaching needs. Participates in evaluation and monitoring of training programs to ensure success. Follows up to ensure training objectives are met. Administrative processing of employee lifecycle events including, but not limited to, Pre-Employment, Employee Data, Benefit Administration, Compliance and General Employee Relations Manage and oversee office services functions including office equipment, supplies and vendors. Update and maintain operations manuals. Play leading role in office space management, including the anticipation of office space needs and managing office moves. Serve as contact person for employees and vendors regarding office operations. Track staff requests pertaining to operations and liaise with building property manager regarding tenant-landlord issues. Maintain current professional insurance policies and act as point person for insurance certificate requests from staff, vendors and clients. Serve as purchasing agent for organization. Communicate with real estate advisors, brokers and building management regarding lease negotiations. Serve as contact person/back-up to IT Director for emergencies. Manage office petty cash.
. End to end recuitment for the 3 wings of albaddad group
. Work with internal teams and hiring managers to assist with recruitment efforts.
. Assist with both external and internal hiring efforts
. Develop recruitment strategy. This include job posting optimisation, recruiting marketing channel development, job board procurement, digital and non-digital employment marketing, comprehensive recruitment campaign planning, talent planning, etc…
. Identify and source appropriate talent for current open roles within the organisation
. Identify future talent needs and proactively recruiting and sourcing; develop talent pool or social engagements.
. Manage the recruitment process and life-cycle, including initial assessments, interviews, and offers.
. Counsel the candidate on corporate benefits, salary, and corporate environment.
. Provide recruitment counsel and guidance to hiring managers and HR professionals with hiring and employment data.
. Develop specialised or competitive intelligence and research in regards to talent development or retention.
. Use social media, job boards, Internet sourcing, and other technical means to source candidates for open jobs.
. Develop recruiting programs
. Manage and guide development of corporate employment resource
. Use sophisticated applicant tracking systems and other recruiting software and CRM system to track applicants through the selection phase through to on-boarding.
. Develop relationships with third party recruitment agencies and staffing firms and manage the procurement and measurement process.
.End-to-End Recruitment Support for internal and external resource requirement
. Interaction with business/panel for requirement gathering and understanding.
. Support the HR Director in the execution of various HR action plans, following HR strategies and policies.
. Candidate sourcing from Internal/External Job portals, Head hunting, networking, advertisements, referrals etc. and short-listing potential candidate resumes.
. Provide seamless on-boarding & off-boarding service to all employees.
. Facilitate monthly payroll, annual merit increase & bonus.
. Prepare various HR reports and analyses.
. Coordinate and liaise with line managers on headcount budgets, job descriptions, promotions and employee development plans
. Promote positive employee relations in the work environment through use of effective HR processes, including coaching managers and employees about the company policies and Code of Conduct principles
. Review and analyze people metrics and data to identify trends and recommend solutions to improve workforce planning, performance, retention, and engagement
. Act as a change agent to support management in the roll out of new organization initiative in liaison with HR Director
. Addressing any employment relations issues, such as work complaints and harassment allegations
. Preparing or updating employment records related to hiring, transferring, promoting, and terminating.
• Coordinating with all people managers in all employee related issues regarding employee investigations, absence issues, counselling, grievance and discipline etc.
• Support people managers & payroll activities including salary benchmarking and the bonus process;
• Successful in supporting necessary change processes within the organization;
• Administering payroll/deductions/pensions for staff.
• Coordinating recruitment and selection procedures & delivering induction training;
• Developing and maintaining job descriptions;
• Evaluating competencies & training needs for all employees;
• Managing and reviewing training budget;
• Organising the recruitment of staff, coordinating interviews, checking references.
• Drafted contracts, and finalised same for all new hires.
• Delivery of HR induction module to new starters.
• HR reporting to management (include a list of reports)
• Involved in review of employee reward strategy, and proposals for improvement of same.
• Provided administration support to the HR Manager in all HR related matters;
• Managed time & attendance records for payroll;
• Developed and implemented corporate policies and other relevant documentation.
