Neha Nayak

• Executive Calendar Management - Manage complex calendars, prioritize meetings, and ensure optimal utilization of leadership time.

• Travel & Logistics Management - Coordinate domestic and international travel, including flights, accommodation, visas, ground transportation, and itineraries.

• Stakeholder Management - Serve as a key point of contact for internal and external stakeholders, ensuring effective communication and relationship management.

• Meeting & Event Coordination - Organize leadership meetings, town halls, offsites, client visits, and corporate events from planning to execution.

• Executive Operations Support - Provide end-to-end administrative and operational support to senior executives, enabling focus on strategic priorities.

• Communication Management - Draft and manage executive communications, presentations, reports, meeting agendas, and follow-up actions.

• Vendor & Partner Coordination - Liaise with vendors, travel agencies, hotels, and service providers to ensure seamless service delivery.

• Expense & Budget Management - Process expense claims, track budgets, manage invoices, and ensure compliance with company policies.

• Project & Initiative Support - Assist in planning, tracking, and coordinating cross-functional projects and strategic initiatives.

• Process Improvement - Identify opportunities to streamline administrative processes, improve efficiency, and enhance stakeholder experience.

• Confidential Information Management - Handle sensitive business and personnel information with the highest level of discretion and professionalism.

• Employee & Leadership Engagement - Support engagement activities, recognition programs, onboarding, and leadership interactions across teams.

• Assisting them in their day-to-day administrative tasks such
managing their calendar, managing their task list, email
management, basic customer support, as scheduling
appointments, organizing meetings, and other admin tasks.
• Updating online databases, working on Excel, Word, and
creating documentation and power-point presentation.
• Acting as a personal assistant by helping in hotel & travel
reservations, itinerary planning, ad-hoc purchases, social event

coordination, booking personal appointments, processing
monthly payments, other miscellaneous personal tasks which do
not include any specialization
• Client communication through email and phone on a daily
basis.
• Communicating with Accounts department for payable and
receivable

• Manage the Directors calendar, schedule
appointments, and meetings
• Handle email, phone calls, and messages
• Organize meetings, conferences, and events
Prepare agendas, minutes, and follow-up actions
• Book travel, accommodations, and transportation
• Prepare itineraries and travel documents
• Maintain accurate and up-to-date files and records
• Assist with specific projects and initiatives as assigned
• Manage expenses, invoices, and budgets
• Perform other administrative duties as needed

• Corporate Gifting, Sales, Telecalling, vendor management,
sourcing
• Plan and identifying Marketing techniques; To make
presentations for clients
• Co-ordinate with Vendors, various people and departments.
• Make Offer Sheets & Performa Invoice for clients.
• Follow- up with client for payment.

• Coordination and communication between support and
business functions
• Call to generate new clients
• Preparing various business reports & Daily MIS
• Responsible for follow ups, Data Reconciliation & Analysis
• Employee encouragement programs
• Training Management Trainees as an when required
• Housekeeping & Procurement