Nima Madhu

SEPTEMBER 2014 - PRESENT
ORDER MANAGEMENT & LOGISTICS COORDINATOR, HONEYWELL MIDDLE EAST
• Provide costing quotes to Planning & Estimation Team with regards to meeting customer requirements at optimal costs.
• Planning and managing logistics, warehouse, transportation and customer services.
• Liaise and negotiate best shipping terms with all approved 3PL logistics companies.
• Organizing and coordinating with Freight Forwarders to ensure on-time deliveries.
• Preparation of documentation as required for the movements.
• Allocation of shipments against Purchase orders and/or projects as well as intimation to the respective teams upon receipt of goods.
• Logistics invoice processing - approval & allocation of costs to respective cost owners.
• Training and assignment of duties for logistics team including in-plants.
• Maintain metrics and analyze data to assess performance and implement improvements.
• Meet cost, productivity, accuracy and timeliness targets.
• Support in developing and implementing Logistics plans in line with corporate Logistics strategy to support the achievement of overall business objectives.
• Ensure compliance to local & international laws, customs regulations and ISO requirements.


• Assisting in Demand Planning Activities by tracking backlog & front-log Project status.
• Forecasting floor space & resource requirements to ensure smooth flow of work.
• TPC validation - liaising between Internal Customers and Back- Office team for order placement.
• Raising Purchase Requests/Purchase Order and subsequent follow-ups to ensure on time delivery.
• Purchase Order/Sales Order Tracking and expediting on basis of requirement of customers.
• Processing of complete system orders on portal for Houston & Tianjin Factory segment orders.
• Tracking and providing delivery schedules to Project Managers to ensure on-time delivery as well as track cost impacts.
• Monitor and track excess material from completed projects and reports sent to Project Managers for consumption in future projects.
• Monitor project wise & Month wise cost v/s revenue Impacts for projects.
• Providing MIS reports to Management as required.

 Chemical division & Mechanical division - In-House Sales Coordinator & Document Controller
- Preparation of documentation for tender/RFQ submissions.
- Sourcing new suppliers by verifying commercial aspects, and coordinating technical verification.
- Sending RFQ to suppliers and negotiating for best prices.
- Placement of Purchase Orders and all related activities such as verifying order acknowledgements with delivery dates and follow up until delivery.
- Requisition and maintenance of inventory of materials necessary to meet customer demands.
- Review documents such as production schedules, work orders to determine personnel or materials requirements/priorities.
- Assigning Freight Forwarders and coordination with all concerned personnel to manage shipping activities eliminating delays and resolving issues for on-time delivery.
- Resolving commercial issues and assisting with coordination of technical issues resolving.
- On-time invoice processing and follow up to avoid delays in revenue generation.
- Ensure controlled copies of latest approved documents and ensure that the drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
- Generate the various document control reports & logs as required.
- Registration of principle suppliers’ manufacturing location in local companies (ADNOC group of companies).
- Tracking material movement at warehouse and coordinating with team to ensure on-time delivery to customer.
- Maintain files such as maintenance and servicing records, hazardous substances register and relevant MSDS and technical datasheet for all material.
- Ensuring compliance to ISO standards and local laws at warehouse.

 Assistant Management Representative
- Assisting the MR in ensuring the standards of ISO 9001: 2008, OHSAS 18001:2007 & EMS 14001:2004 are being met in day-to-day operations.
- Assisting in setting up of quality objectives in liaison with the top management and divisional heads.
- Maintenance of records for analysis of the operations.
- Maintenance of records of training, health (related to chemical department) and environment.
- Report to responsible officer: H&S performance, incidents, hazard identification, corrective and preventative action and any statutory requirements.
- Maintain hazardous substances register and relevant MSDS.
- Coordinate internal audits and site inspections, along with the management representative.