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Nithya Ranjith, Admin Assistant

Nithya Ranjith

Admin Assistant·TDGISERV

Qatar

Master's degree, Psychology

Work experience

Total years of experience: 14 years, 11 months

Admin Assistant

October 2020 - Present

TDGISERV

Ar Rayyan, Qatar

October 2020 - Present

• Maintain proper records of employee’s under assigned project & Coordinate with HR for employee affairs (PPE, QID’s, Health cards, Leaves, Salaries & claims)
• Prepare Biweekly Timesheets and send to HR after verification.
• Provide Stationeries’ as per Site Requirement
• Preparing Daily report of CM (Corrective Maintenance) and Planned Preventive Maintenance) & circulate it to Site team & Management
• Supervise CAFM Administrators / Operators
• Monitoring the KPI possibilities and inform the same to Site Team and Management.
• Point of contact in between TDGI & Client regarding any CAFM related Queries.
• Prepare Monthly Payment Application, Arranging all the supporting documents and submit to client
• Find out KPI Chances and approach client representative for waive off with justification.
• Follow up with Site Team & CAFM team for work completion and make sure all CM works are claimed
• Maintain a tracking record for Invoice Submission / Submitted.
• Point of contact in between TDGI & Client Commercial team regarding Invoice related queries.
Company industry:
Facilities & Property Management
Job role:
Administration

Secretary (Temporary)

July 2019 - Present

Vision Development Project

Doha, Qatar

July 2019 - Present

Sort out all incoming/ Outgoing mails and Correspondence on the base if urgency, priority to the concerned.
 Making Quotation & Purchasing Order.
 Preparing and maintaining timesheets for all workers.
 Communicating with Clients about new prospects for the project.
 Arranging meetings and prepare MOM.
 Monitoring & Maintaining proper reports office Supplies and PPE.
 Preparing internal and external reports.
 Submitting Vendor Registration by providing the required documents.
 Handling & Maintaining all corresponding documents.
 Assisting the Accounts Department by preparing payroll.
 Submitting monthly reports in Supreme committee workers Database system.
Company industry:
Construction & Building
Job role:
Secretarial

Secretary & Purchase Coordinator

November 2019 - September 2020

Popular Electricals & trading Co. wll

Doha, Qatar

I found this job using Bayt.com

November 2019 - September 2020

• Sort out all incoming/ Outgoing mails and Correspondence on the base if urgency, priority to the concerned.
• Prepare disseminate correspondence & memos
• Arrange Appointments
• Handling Overseas Purchase by giving new orders to suppliers as per the stock.
• Follow up with Suppliers regarding the production & delivery of materials
• Coordinate with Finance department regarding the payments to suppliers
• Arrange Shipment, agents for clearance by sending required documents sent by suppliers.
• Maintaining complete data & files of overseas orders.
• Prepare Cost price & distribute Selling price to Sales team.
• Prepare Proforma invoice & LPO.
• Maintain daily report of sales team’s Payment collection records
Company industry:
Trading & Commodity Trading
Job role:
Secretarial

administrative assistant

May 2016 - November 2018

Acuzy designers and builders

Kerala, India

May 2016 - November 2018

• Manage the Routine Office management’s functions, deal with clients and visitors and maintain corporate relations.

• Sort out all incoming/ Outgoing mails and Correspondence on the base if urgency, priority to the concerned.

• Maintain office supplies by checking inventory and order items.

• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

• Oversee and supervise the work of junior staff.

• Cover the reception desk when required

• Maintain the records of correspondence file documents and letters in a systematic manner and keep all assigned files up-to-date.
Company industry:
Construction & Building
Job role:
Administration

ASSISTANT DOCUMENT CONTROLLER

September 2012 - February 2013

2013 Technip

Doha, Qatar

September 2012 - February 2013

Logging all incoming and Outgoing project Related Documents

OUTGOING Documents:

•Checking the deliverable before submitting to client
•Scanning & photocopying the Original Documents /Drawings
•Extracting & naming the Documents as per Document number
•Updating in Project Data Base (PDB)
•Preparing Transmittal & submitting it to Client
•Issuing Master Copy & Filing the Original Document
INCOMING Documents (Comments Received from Clients):

• Distribute the Documents to the Concerned Project Manager
•After receiving from Project Manger update the status in PDB with the Client’s reference Number.
•Scan the document & save in P-drive.
•Send mails to concerned disciplines with details of document.
•File the Original Copy
Company industry:
Oil & Gas
Job role:
Administration

department secretary

July 2009 - April 2011

ROOFINGS MIDDLE EAST FZE

Sharjah, United Arab Emirates

July 2009 - April 2011

and Responsibilities:

•Sort out all incoming / Outgoing mail and faxes of new inquiries from clients & forward that to the Engineering Department

•Maintain Proper Records of Quotation files & Project files.

•Coordinate with clients regarding releases of drawings & Quotation.

•Provide with clients regarding releases of Drawings, Materials & Quotations.

•Prepare Weekly reports and issue it to CEO, MD and other Department Managers
Company industry:
Civil Engineering
Job role:
Engineering

PSYCHOLOGIST

September 2008 - June 2009

udhavum karangal

Chennai, India

September 2008 - June 2009

• Monitoring children’s behavior both in school and orphanage

• Assisting children with behavior and emotional problems by giving counselling, therapy with the help of teachers and volunteers.

• Preparing monthly charts of each child and sending it to head office (Chennai).
Company industry:
Other Business Support Services
Job role:
Medical, Healthcare, and Nursing

ASSISTANT ADMINISTRATOR

May 2006 - July 2008

INDUS MARKETING

India

May 2006 - July 2008

and Responsibilities:

•Manage the Routine Office management’s functions, deal with clients and visitors and maintain corporate relations.

•Sort out all incoming/ Outgoing mails and Correspondence on the base if urgency, priority to the concerned.

•Maintain the records of correspondence file documents and letters in a systematic manner and keep all assigned files up-to-date.
Company industry:
General Engineering Consultancy
Job role:
Administration

Education

Bharathiyar University

January 2006

January 2006

Master's degree, Psychology

India

Government Arts & Science College

January 2004

January 2004

Bachelor's degree, Psychology

India

GPA (percentage): 78%

GPA (percentage): 78%

.,

Skills

CEO
Expert
CEO
Expert
CONTRACT MANAGEMENT
Expert
CONTRACT MANAGEMENT
Expert
CUSTOMER RELATIONS
Expert
CUSTOMER RELATIONS
Expert
FAX
Expert
FAX
Expert
LETTERS
Expert
LETTERS
Expert
MATERIALS MANAGEMENT
Expert
MATERIALS MANAGEMENT
Expert
MICROSOFT MAIL
Expert
MICROSOFT MAIL
Expert
PROPOSAL WRITING
Expert
PROPOSAL WRITING
Expert
SALES
Expert
SALES
Expert
CHARTS
Intermediate
CHARTS
Intermediate

Languages

English
Expert