Obaid Siddiqui

• Manage document control for Development team
• Design Competitions support to project teams.
• Oversee project document control and records management including establishing and implementing policies and procedures, managing document control operations, and planning for enhancements.
• Establish and maintain an efficient and systematic electronic document management system including workflows.
• Develop written document control procedures to ensure system efficiency and updating the procedures as they evolve.
• Proper delivery, filing, and distribution of all documents (electronic and hardcopy) intended for the project and ensuring all enclosures.
• Provide periodic reports (user’s reports, log reports, status reports, etc.)
• Lead regarding audits in relation to document controls management.
• Maintain records using ACONEX (EDMS) System.
Provide training to new joining teams / consultant /contractor
• All other duties as assigned by Project Executive.

• Maintain records using ACONEX (EDMS) System
• Preparing weekly and monthly reports as per the requirement of the project.
• Responsible for document management, maintaining, filing and archiving all internal and external communication like fax, e-mails.
• Maintaining, filing and archiving documents according to company standards. Systematic filing of documents in accordance with existing Control procedures. Making sure that all documents are updated and in accordance to current status for revisions, superseding, etc.
• Facilitate flow of documents and up keeping of important information.
• Uploading /downloading, copying and printing of incoming and outgoing documents and drawings.
• Archiving and filing documents according to company standards.
• Maintaining safe storage and file backup routines for disaster readiness and recovery.
• Controlling all documents based on company's reference system
• To supervise and participate in all mandatory training's organized for staff in the area of document and records management.
• To provide authoritative internal guidance with regard to control, storage and retrieval of active, inactive and permanent records, and identification, protection and preservation of vital records.
• To perform periodical internal audits on all files for inclusions and missing documents.
• To ensure that controlled copies of latest approved documents is distributed to the appropriate staff.
• To act as a catalyst for change and improvement in performance/quality.

• Maintain records using ACONEX (EDMS) System
• Preparing weekly and monthly reports as per the requirement of the project.
• Responsible for document management, maintaining, filing and archiving all internal and external communication like fax, e-mails.
• Maintaining, filing and archiving documents according to company standards. Systematic filing of documents in accordance with existing Control procedures. Making sure that all documents are updated and in accordance to current status for revisions, superseding, etc.
• Facilitate flow of documents and up keeping of important information.
• Uploading /downloading, copying and printing of incoming and outgoing documents and drawings.
• Archiving and filing documents according to company standards.
• Maintaining safe storage and file backup routines for disaster readiness and recovery.
• Controlling all documents based on company's reference system
• To supervise and participate in all mandatory training's organized for staff in the area of document and records management.
• To provide authoritative internal guidance with regard to control, storage and retrieval of active, inactive and permanent records, and identification, protection and preservation of vital records.
• To perform periodical internal audits on all files for inclusions and missing documents.
• To ensure that controlled copies of latest approved documents is distributed to the appropriate staff.
• To act as a catalyst for change and improvement in performance/quality.

• Maintain log of outstanding actions and expedition records (using Primavera Contract
Manager)
• Assist in management of contract records.
• Manage, issue and distribution of documents to project and operations teams.
• Develop library system to issue controlled documents to internal and external customers.
• Ensure all requirements are met with respect to incoming and outgoing vendor
documentation.
• Responsible for all Subcontract documentation being expedited to meet various Fabrication
Schedules.
• Ensure that all documentation submitted and processed complied with both Companies
Quality Assurance and International Standards.
• Distribution of Principle and Vendor Documentation, maintenance of the database, technical
library and archiving of historical documents.
• Issue of all design drawings, standard and project documentation, organization charts and
project schedules.
• Develop electronic filing and archive system which allows the project team to operate from
any base. (Using Primavera Contract Manager) Compile Manufacturer’s Data Reports
• Main focus for locating and issuing drawings for tender, construction or information to all
on-site personnel and outside contractors.
• Audit on Monthly basis date entries to the technical documents, RFIs are properly done by the Contractor and make sure that all technical documents and RFIs are addressed by the concerned persons/department.