Ola Badran

Responsible for all HR and Admin related work for 4 girls schools (KG, Primary, Middle, and high school with total female employees 240)
such as:
- Personnel (including staff benefits and salary structure), Payroll, recruitment and induction, GOSI, Leaves, Missions, staff attendance, disciplinary actions and investigations, organizational issues and assist in GR related issues, visa issuance for international hire.
- Creating HR policy and procedure.
- Responsible for the Administrative and operative work in the company.
- Prepare the deferent types of the HR reports to be submitted to the higher management.
- Responsible for administrating the Payroll & HR System "Mena Itech"

Approaching possible customers to attract them to be as a distinguished customer via providing our software to add value and be very helpful and support to the company's internal work, specially designed modules like (Payroll, HR, CRM, CPM, Mena Track)

Being reporting to HR & Admin Head, and handling all the HR functions and Admin Department; mentioning some of my duties: * Total Rewards, benefits, Performance management and Improvement systems - Create the company’s policy for the Compensations, Benefits, and incentives. - Managing and maintaining the performance process, promotions and rewards, and under rewards EOSB is included. - Link between the performance results and the promotional incentives. - Insure the policy & procedure implementation in the organization and work upon * Departmental & Organizational development, Policy development and documentation. - Responsible for departmental business planning, organizational recruitment planning. - Review and update the policy frequently as per business needs, and delegate the authorized personnel, review and evaluate their results. - Maintain an organized staff files and updated, full data about the staff and their dependents. * Recruitment & Selection: - Provide support to the business activities on a continuous basis to meet current and future Recruitment needs of the business. - Involvement in the filtering, selection, interviewing, shortlisting process, and then the offering till the contract stage. * Operations, Employee Relations, and disciplinary actions matters - Responsible for maintaining & administrate the HR system and the employees’ requests via the HR self-service portal. - Oversee and ensure efficient quality and the time frame processing of the HR operations functions and employee relations, such as (Business travel and related logistics, Employment Letters, Family visit visas, etc…). - Monitor all staff complains, do the necessary investigations, and solve the problems. And report the HR & Admin Head to discuss the necessary action. - Monitor the maintenance process for the company’s facilities and delegate the authorized personnel. * Training & Development: - Work with the departments’ Heads for the required training & development and do the necessary in cooperation of the responsible personnel for the L&D. * Medical Insurance: - Approach medical insurance companies for better services, complete the deal with them, keep following up for additions, deletions, keep updated records and follow-up with staff claims, work on the contract renewal. * Government Relations: - Follow procedures related to Expatriates working at the company and its subsidiaries: visa, passport, work permits, renewal of Iqama. - Follow up with the GR for the company’s labor office site, visas’ requests from MOL, company CR & COC certificate, etc… - Manage the issuance of visit visa as per business need.

- Managing all HR functions: Personnel (including staff benefits), Payroll, recruitment, GOSI, assist the auditors in Zakat and Income requirements, Leaves, Missions, staff attendance, organizational issues and take care about the official authorizations by the governmental entities.
- Creating HR policy and procedure.
- Keep updated record for the company’s bank statement (cash flow), and finalize all companies invoices, prepare budget, prepare income statement.
- Responsible for the Administrative and operative work in the company.
- Maintain updated list for the company’s fix & variable assets.
- Prepare mid year, and yearly reports (HR & Financial report)
- Internal audit role for the different sections of the company.

*Recruiting:
- Assist in finding recruiting agencies to provide the bank with CVs for candidates that can add value when being a staff member and all related processes
- Gathering and maintaining hiring documents for New-Joiners prior and post to their on boarding
- Prepare the offer and the contract as per SAMA and Labor law regulations.
- Coordinate with other Departments to provide the new joiner with the following required essentials (staff ID card, issue medical insurance cards for him and his dependants - if any-, open staff A/C, enrollment with the payroll & GOSI, user ID and computer & office supplies).
- Make sure to process the recruiting agency payment, if any hiring occurred with their coordination as per the agreement.
- Presentation of Recruitment status reports and interview logs.
- To create a CV database organized department wise for future use
* Training & Talent Acquisition:
- Request for Training Plan Form from Departments' Heads and analyze it.
- Assist in finding training institutes that provide training courses to fulfill the staff members objectives based on the training plan form.
- Register the staff in coordination of the training agency with the preferred course.
- Coordinate with the institute to provide us with the certificate, attendance and evaluation sheet for the staff.
- Make sure to process the training institute payment.
- Prepare the yearly report showing the training expenses.
- Prepare and update the Organization chart for the bank departments and assist in the SAMA reports.

- Staff Loan: Assist in the processing of Staff Loans for Emirates NBD and Emirates Investment Services Staff by obtaining necessary approvals.
- Staff Housing Loan: Assist in the processing of Housing Loans for Emirates NBD and Emirates Investment Services staff in coordination with the Rewards Officer.
- Issuing Staff Credit Card: Assist in the processing of credit cards for the staff by obtaining necessary approvals.
- Mission Claims: Process all Business Travel related expense claims for the staff in coordination with the Rewards Officer.
- End of Service Benefits: Computing the End of Service benefits award for the outgoing staff for Reward Officer’s review.
- Miscellaneous Payments: Process Miscellaneous payments in close coordination with the rewards officer and obtainig necessary approvals as required, (Travel Ticket invoices, Initial Accommodation Hotel invoices, Pre Employment Medical Check up invoices, Staff Training Invoices).
- Leaves: Receiving leaves request from the Staff and updating the same in the HR system in coordination with the Rewards Officer.
- Medical Insurance and Life Insurance for staffs including additions and deletions and medical claims, and processing the provided invoices.