Maintenance Administrator
Supreme Group
مجموع سنوات الخبرة :17 years, 3 أشهر
" Relieve management of administrative detail, all projects
" Coordinate work flow
" Update and chase delegated tasks to ensure progress to deadlines
" Take initiative in managers absence
" Keep projects on schedule
" Maintain procedures manual to ensure consistent performance of routines
" Compose correspondence/reports for own or managers signature
" Arrange essential mail in priority action order for boss
" Check deadlines on incoming requests and put preliminary work in play
" Process replies on own initiative or from bosses dictation or notes
" Research, draft or abstract reports
" Handle all inquiries within my capacity
" Arrange "callbacks" to protect bosss time
" Provide back-up materials for callbacks
" Route calls elsewhere as needed
" Do phone surveys/inquiries as needed
" Prepare agenda in advance
" Arrange meeting facilities
" Act as recording secretary; prepare action minutes
" Screen to control interruptions
" Provide back-up data as needed
" Arrange amenities as needed
" As arranged, "rescue" boss from laggards
" Schedule visits away from bosss area to protect priority/private tasks
" Improve/tighten storage/retrieval systems
" Update and manage index
" Set up "exception reporting" system to handle routines without supervision
" Routinely re-order department supplies
" Update mail/phone directories
" Make these available to trainees
" Update secretarial/clerical desk manual
" Handle administrative detail, all projects
" Seek greater role in projects within administrative and other areas of competence
" Seek training on projects outside my range
" Maintain hard copy and electronic filing system.
" Maintain and distribute staff weekly schedules.
" Other duties as assigned.
" Receiving trouble reports, complaints, or inquires from customers in a defined timeframe. Acting as that customers representative in resolving their problems with other departments and telecommunications vendors.
" Providing HR advice and support to line managers and employees, explaining procedures and policies in a timely effective manner.
" Contributing to HR projects like introducing an induction program.
" Administering the performance of management system.
" Entering data into the database or HR system for maintaining accurate records.
" Providing data for and preparing management information reports and documents.
" Administering the probationary review time periods.
" Maintaining and developing the filing system of personnel.
" Assisting the human resource officer with the maintenance and development of human resource procedures and policies.
" Advising staff regarding personnel, benefits, and pay issues.
" Counseling applicants and employees on rules, policies, benefits, procedures and job opportunities.
" Supporting in completion of job application materials and documents, and preparation of employment interviews and tests.
" Preparing, reviewing, interpreting, analyzing and approving a variety of data, information and reports, and making recommendations depending on findings
" Prepare various weekly, monthly, quarterly and/or annual reports
" Conduct training, coaching and disciplinary actions as needed.
" Presents written and oral reports on a wide variety of human resources related issues
" Arrange interviews in accordance with panel members availability.
" Prepare and send out successful and unsuccessful letters to candidates
" Prepare all new contracts and employment package, follow up with interviewers on commencement formalities e.g. police checks, drivers license&
" Assist with the arrangements for organizational training
" Book all training courses for employees.
" Record all training completed by employees in the HR Database
" Maintain and update personnel records for staff (paper and electronic)
" Monitoring and evaluation of WATSAN, NABDP, NRAP, MICRO FINANCE, NSP and WFP projects.
" Prepare Annual, Monthly and weekly report of the projects.
" Writing proposals for the various projects.
" Edit and preparing of engineering sections documents.
" Training local leaders and activities in the basics of organizing communities and introducing a program of savings, capital formation, and skill development.
" Providing data of field to Monitoring & Evaluation Section in time
" Seek guidance from Regional Program Officer in case of problems in the assigned work.
" Any other task assigned by the Regional Program Officer / Core Support Unit Coordinator / General Manger / Chief Executive Officer.
" Identify and select one male and one female Village facilitators in consultation and with support from Community Development Councils
" Provide training and consultation regarding ongoing savings and investment activities.
" Prepare Weekly and monthly report.
I graduated from engineering department of my university.