Paul Masangcay

Assist the Finance Manager in overseeing the financial operations of the school.
• Preparing reports on the school’s financial performance
• Develop and implement systems and controls to ensure accurate financial data
processing.
• Assist in the preparation of the annual budget and forecasting process.
• Manage day-to-day processing of accounts payable, accounts receivable and treasury
functions.
• Responsible for annual external audit, compile and requirement and answer audit
queries
• Approve journal entries, purchase request and vendor bills within budget allocations.
• Review balance sheet reconciliation for completeness.
• Review monthly payroll.
• Review all suppliers’ reconciliation prior to payments.
• Manage all capex spending across the school and ensure accurate recording thereof.

Mainly responsible for overseeing the processing of purchase orders, invoices,
payments, and receipts. Ensures timely and accurate recording of financial transactions,
reconciles accounts, and maintains proper documentation. Handle any issues related to
billing, collections, and vendor management.
• Act as a support to Finance Manager for managing the school's financial activities,
including budgeting, forecasting, and financial planning. They ensure compliance with
financial regulations and policies, monitor expenditures, and analyze financial data to
provide accurate reports to the school administration.
• Assisting in preparing financial reports, and analysis for the management, and external
stakeholders. Provides insights and recommendations based on financial data to support
decision-making processes.
• Collaborates with auditors during financial audits and ensures compliance with accounting
principles, regulations, and internal policies. They implement internal controls to safeguard assets
and maintain accurate financial records.
• Supervise a team of finance staff and provide guidance, training, and performance evaluations to
ensure the smooth operation of the finance department.
• Collaborates with other departments, such as administration, human resources, and academic
department, to ensure financial processes align with overall school objectives. They may also
work with external stakeholders, such as banks and vendors.
• Coordinate with Tax Advisor for Dhareeba’ contract and tax reporting to Government Tax
Authority (GTA).

Mainly responsible for Treasury, Accounts Payable and General Ledger.
• Reconciling and closing out daily cash sales for Arabian Supply Center and other
subsidiaries.
• Record all petty cash transactions both inflows and outflows and replenish petty cash bi-
weekly.
• Responsible for prepayments and adjustments e.g., rent, insurance, other fees etc.
• Responsible for accruals preparations on monthly basis.
• Preparation and checking of month-end schedules and reconciliation statements of GL &
subsidiary ledgers.
• Responsible for recording of AP invoices, reconciling supplier’s statements of accounts,
preparing, and recording suppliers’ payments. This includes related party payable transactions
and inter department cost allocations.
• Preparation of supplier aging and subsequent payments report.
• Recording all checks and cash deposits in a daily basis.
• Responsible for Bank Reconciliation and assigned bank facilities e.g., Receivable /
PDC Discounting.
• Responsible for the Accounting of Fixed asset, Depreciation, Sale of PPE etc.
• Landed cost workings against inventory purchase, reconciling actual cost with estimated landed
costs, and closing the differences (if any).
• Responsible for other expenses e.g., credit card expenses, fuel, telephone, electricity etc.

• Team Contributor in the preparation of 5 years Department Budget (OPEX & CAPEX) thru SAP Business Planning and Consolidation (BPC).
• Monitor and control 5 year department budget and make sure that the actual costs will not unreasonably exceed the set budget.
• Generate reports from SAP S4 HANA and prepare monthly and quarterly budget vs actual report with variance analysis for OPEX and CAPEX per cost center and cost element.
• Participates cost / revenue variance analysis monthly meeting with division heads and job officers and take the minutes of meeting (MOM).
• Performs as Department Accounts Payables Focal Point.
• Responsible for processing Logistics and Finance invoices thru SAP Electronic Invoice Processing (EIP).
• Checking Department invoices (EIP) for arithmetical accuracy and ensures that rates and charges are in line as per contract terms and condition.
• Track the invoice and make sure that it gone thru a necessary approval as per the manual of authority (MOA), and follow up the invoice and make sure to get it approved on the given KPI.
• Prepare monthly Accounts Payable (AP) ageing reports and reconciliation statements for Supervisor's review and advises of any anomalies.
• Prepare monthly utilization report of all contracts under the department.
• Responsible on accruals preparations for both Expense and Recoveries on monthly basis.
• Preparation of the Asset Capitalization Certificates periodically.
• Acts as leave relief for other clerical staff in the budget section as and when required.

Job Description:
• Prepares asset, liability, and capital account entries by compiling and analyzing account
information.
• Documents financial transactions by entering account information and recommends financial
actions by analyzing accounting options.
• Preparing Management Reports including Balance Sheet and P & L Statement and Cash Flow
Statement.
• Assist in preparing Operational Plan and responsible for Budgeting and Forecasting.
• Substantiates financial transactions by auditing documents.
• Maintains accounting and cost controls by preparing and recommending policies and
procedures.
• Guides accounting clerical staff by coordinating activities and answering questions.
• Reconciles financial discrepancies by collecting and analyzing account information.
• Secures financial information by completing data base backups. Maintains the security of
Financial Records by following internal controls.
• Responsible for the full cycle of Accounts Payable and Account Reconciliation including bank and
other accounts.
• Prepares payments by verifying documentation and requesting disbursements.
• Responsible for the Accounting of Fixed asset, Depreciation, Sale of PPE etc.
• Maintains professional and technical knowledge by attending educational workshops; reviewing
professional publications; establishing personal networks; participating in professional societies.

Reviews, validates, and approves invoices against OSC generated Purchases Orders
* Evaluates and reviews OSC generated Sub‐Contract Invoices, Program Generated Purchase Orders,
and Travel Invoices for example: Signed Confirmation/Validation Stamp provided by Sub‐Contract
Administrators, Signed Program Manager Approval Stamp, and Signed HR Manager Approval Stamp.
* Performs data entry into the invoice‐database‐tracking system.
* Forwards validated invoices to respective projects or OSC manager for approval of payment within
the required timeframe.
* Performs necessary follow‐ups on invoice status and coordinates with the projects for any issues
that may arise.
* Updates the status of approved invoices in the invoice‐database‐tracking system.
Paul Masangcay, Finance Professional
* Maintains proper documentation and back‐up of the approved invoices for future reference as well
as providing copies of approved invoices to the Subcontracts and Purchasing Department.
* Maintains Vendor Master File in the AS/400 for Expense Invoices, Garnishments and Travel Expense
Vouchers
* Performs Accounts Payable check printing
* Provides general administrative support within the Finance Accounts Payable Department and
performs additional duties as required

*Matches invoices to open purchase orders and agreements, ensures material or services on the
invoices have been received for payment. Coordinates with clerks for additional documentation, as
required to process invoices for payment
* Processes vendor invoices for payment within their terms and in a manner consistent with corporate
policies and procedures. Comply with all guidelines established by corporate, FAR, DCAA and the
Sarbanes Oxley Act.
* Processes Travel Expense Vouchers. Responsible for maintaining and updating all information
regarding relocation expenses for employees. Responsible for maintaining information regarding
employee travel advances.
* Processes Petty Cash Transactions for fund replenishment. Maintains all banking information
regarding assigned Petty Cashiers.
* Ensures cost accounting standards are maintained and coordinates with Financial Accounting and/or
Cost Accounting when coding is questionable. Coordinates with Project Accountants for assigning
charge numbers.
* Coordinates with Purchasing regarding purchase orders and vendor information.
* Resolves Accounts Payable/Purchasing issues; ensuring that appropriate standards are maintained.
* Insures VISA purchase card activities are reconciled to payments.

• Reviews, validates, and approves invoices against OSC generated Purchases Orders
• Evaluates and reviews OSC generated Sub-Contract Invoices, Program Generated Purchase Orders, and Travel Invoices for example: Signed Confirmation/Validation Stamp provided by Sub-Contract Administrators, Signed Program Manager Approval Stamp, and Signed HR Manager Approval Stamp.
• Performs data entry into the invoice-database-tracking system.
• Forwards validated invoices to respective projects or OSC manager for approval of payment within the required timeframe.
• Performs necessary follow-ups on invoice status and coordinates with the projects for any issues that may arise.
• Updates the status of approved invoices in the invoice-database-tracking system.
• Maintains proper documentation and back-up of the approved invoices for future reference as well as providing copies of approved invoices to the Subcontracts and Purchasing Department.
• Maintains Vendor Master File in the AS/400 for Expense Invoices, Garnishments and Travel Expense Vouchers
• Performs Accounts Payable check printing
• Provides general administrative support within the Finance Accounts Payable Department and performs additional duties as required

Commission on Audit (Audit Commission of the Philippine Government)