ADMIN COORDINATOR
Concordia DMCC
Total years of experience :9 years, 4 Months
• Provides effective and efficient administrative support to the HSEQ Manager and the team
• Timeline management, coordinating and organizing complex executive meetings and taking meeting minutes.
• Manage and maintain diaries of the HSEQ Manager in an efficient manner
• Provides support in the development of safety meeting presentations and assists in conducting mandated safety training as per the HSE training matrix as needed and assist in reviewing employee training profiles for accuracy
• Responsible for coordinating with all departments of the company in order to assure that all documents are kept in the right place and in the right department file archive
• Performs evaluations and document audits in the whole company to ensure that a valid documents are being used and maintained
• Coordinates process operations to ensure maximum possible adherence to the operating plan
• Develops and manage risk assessments, policies, procedures, PPE checklists and toolbox talks
• PTW issuance and matrix management
• Facilitates Safety Induction for new employees
• In-charge of the submittal and proper filing of accident and incident reports of the Company
• Process requisition and distribution of First Aid kits
• Department responsibility for procurement, Petty Cash and expenditure management
• Arrange and maintain training database of employees
• Coordination of employees visa, Emirates IDs, leave applications
• Company Fleet administration
• Assisted Operations & Quality Assurance Manager in all related works
• Customer facing enquiry desk
• Assists in research, content development, and creation of presentations
• Manages business travel, flight and hotel bookings for the team and guests
• Facilitates local events, workshops and trainings
• Handles domestic & international shipments including shipping documentation
• Process LPO requisitions, prepares claims and follow up payments
• Maintains expenditure reports of the team
• KPI ownership of Operations, Mktg. & Business Team service level agreements
• Admin lead for the production department
• Maintains matrix of measurements to avoid duplication.
• Develops formats for the production convenience and efficiency
• Updates and provides reports to Sales team.
• Act as information analysis; develops, tracks, and reports progress against key category initiatives
• Sets appointments and maintain correspondence
Responsibilities and achievements:
• Receive and Review Purchase Requisition Forms, arrange LPO request
• Prepares Local Purchase Order for the company
• Ensures quality standard of ordered materials are maintained and in full quantity
• Assists in company profit maximizing by stock level control & monitoring of KPI’s
• Deals with the suppliers with regards to new queries and requirements by Sales team.
• Negotiates with the suppliers to get the best quotes
• Provides and updates Procurement tracker as basis of quotation for sales team
• Follow up and ensure items bought or ordered are received by the store
• Obtaining product information, prices & lead times from both, new & existing suppliers
• Maintain monthly files for Procurement department