Fleet Controller-Operation Supervisor
United Global Services (TM.Co)
Total years of experience :14 years, 3 Months
1. Maintain and develop positive business relationships with a customer's key personnel involved in, or directly relevant to, a logistics activity.
2. Develop an understanding of customers' needs and take actions to ensure that such needs are met.
3. Manage subcontractor activities and Entering them into ICMAS, reviewing proposals, developing performance specifications, and serving as liaisons between subcontractors and organizations.
4. Monitoring of preventive maintenance schedules and follow up the maintenance department
5. Execute cleaning schedules of Trucks and Compactors via maintenance team Develop proposals that include Delivery plan and documentation for Sales Quotes
6. Review logistics performance with customers against targets, benchmarks, and service agreements.
7. Direct availability and allocation of materials, supplies, and compactors/ trucks.
8. Minimize operational cost, by increasing transport efficiency and replacing on spot compactors for each trip.
9. Control and monitor petty cash and entering all invoices in the system; on daily basis. 10. Ensure customer invoices issuing and accuracy (MS Power Automate); to contractual terms and services, including submission for Remote Areas.
11. Direct team activities via ICMAS OR ERP, establishing task priorities, scheduling and tracking work assignments.
12. Perform duties such as training employees and overseeing facility needs or requirements.
13. Collaborate with other departments as necessary to meet customer requirements, to take advantage of sales opportunities or, in the case of shortages, to minimize negative impacts on a business.
14. Report project plans, progress, and results.
15. Protect and control proprietary materials.
16. Stay informed of logistics technology advances and apply appropriate technology to improve logistics processes.
17. Develop and implement project management tools, such as plans, schedules, and responsibility and compliance matrices.
18. Perform system lifecycle cost analysis and develop component studies.
19. Promote safe work activities by conducting safety audits, attending company safety meetings, or meeting with individual staff members and develop this important issue.
20. Develop subcontractors to support own capacities.
21. Negotiate and authorize agreements with subcontractors and monitor their fulfilment.
22. Co-ordinate of all complaint and issues with subcontractors.
23. Daily schedule of compactors & Open container service trips accordingly with drivers only.
24. Explain proposed solutions to customers, management, or other interested parties through written proposals / physical visits and oral presentations
25. Confirm branch time sheet for payroll for Drivers/ Technicians/ Labor commission / food allowance details, Employees vacation request.
26. Initiate and supervise Recycling related collection and operations.
27. Collaborate with other managers or staff members to formulate and implement policies, procedures or objectives.
28. Employees PPE and attire adherence
Operational Support
• Review operational progress on a regular basis during the shift and reschedule vehicles and activities as appropriate to achieve planned work in the most cost effective way and, provide details of any changes to colleagues during the shift and at shift changeover.
• Allocate vehicles within an appropriate timescale and to the correct loading bays to ensure that product is loaded and unloaded for the correct customers.
• Organize and supervise all vehicle movements on and off loading bays and around the yard to optimize the utilization of vehicles to ensure safe delivery of the daily plan.
• Organize or undertake all trailer and unit swaps in accordance with Company Health and Safety procedures to ensure safe delivery of the daily plan.
• Review operational progress on a regular basis and reschedule activities with the Shift Manager as appropriate to achieve planned work in the most cost-effective way, providing details of any changes to colleagues during shift changeover.
• Make recommendations for improvements in the use of vehicles based on sufficient, valid and reliable information, which take into account the impact of such changes on other parts of the operation.
Health and Safety Support
• Understand and advise drivers on Sankyu Global Health and Safety Policy, Company Safety Rules and statutory requirements for all areas under direct control.
• Ensure all daily, weekly and monthly yard related checks are completed to the appropriate standard.
• Ensure all records of accidents and incidents (personal and vehicle) are completed to the required standard.
• Assist with conducting initial investigations into all accidents and dangerous occurrences.
• Assist with ensuring that all remedial action is taken in respect of all reported defects and complaints relating to health and safety.
Work assigned in SABIC ‘’SOLA’’ as Transportation and Document Coordinator. The main duties & responsibility is to provide the general requirement between CTC and SoLA to support the operation in terms of total number of Trucks hired in a month and the total number of containers to be shuttle/cleared daily. Also I am assigned to keep close monitoring to all Trucks by their daily assignment using GPS Tracking installed device to all Trucks hauling for plastic material and container inside affiliates/Port Area.
Other Duties:
Provide Monthly calculation of Trucks depending on the MT target volume
Provide/Request Container Requirement to shipping line based on daily Orders.
Planning the delivery and dispatch of goods
Sending daily and monthly reports of shipments movement thru Jubail
Monitor expires for the Drivers ID’s and Trucks Insurance Registration
Prepare Monthly Invoices for the Custom cleared containers and Bayan Charges
Provide Month-end presentation report to Affiliates in regard with their performance
Maintaining a tracking facility to enable documents to be updated easily
Scanning in all relevant new documents
Presentation and filing of documents and drawings.
Responsible for maintaining hard copy information.
Issuing and distributing controlled copies of information
Managing and maintaining a SAP and Oracle Systems.
Provide advice on procedures of issue and methods in accessing the system.
Ensuring all documents is as up to date as possible within electronic filing systems.
Apprentice:
Assist in preparing shipment documentation
Provide assistance in maintaining contact with shipping representative and other agents
Interfaced with SoLA focal point as directed
Assisted in billing management and receipts preparation
Responsible for safekeeping, tracking & monitoring of all assets in the company.
Conduct audit inventory of all assets received, stocked and deployed to all employees in monthly, quarterly and annually basis.
Daily sending delivery schedules of Purchase orders based on the appeared in the SAP system to the business Manager subject for verification.
Responsible for receiving all delivery and ensuring that every details of items (shipment, serial) are 100% matched based on the received packing list/delivery note.
To match assets received with a purchase requisition, purchase order and stores delivery advice.
To ensure assets received are in good working order.
To notify business unit asset requestor regarding the details and the status of their requested assets.
To advise the Asset Management Section fortnightly, within 5 working days on the serial number, location and custodian of all capital assets on the electronic list, and any capital assets received whether by transfer, purchase, donation or construction not on the electronic list provided.
To ensure assets are readily available for stocktaking purposes and to assist with the stocktaking.
To ensure that assets are readily identifiable and records are kept of unique identifying numbers.
To ensure assets are adequately secured. The level of security required varies for each asset, depending on such factors as asset type, value, attractiveness and portability.
Assisting the supervisor in the coordination of shipping and receiving goods and scheduling workloads.
Responsible in monitoring of incoming & outgoing of stocks inside the warehouse.
Conduct monthly audit physical & data count inventory of stocks.
Daily sending of summary transaction reports after the end of shift.
Responsible for loading and unloading trucks, packing products, labeling shipping and receiving products.
Assist management in handling customers issue and finding solutions in problematic areas.
Ensures that the equipment and sanitation levels are safety and properly maintained.
Perform other duties, projects and assignments as required.
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