Piumi De Silva

* Talent Acquisitions:
- Regularly liaise with AVP’s, Branch managers / Medical directors for specific manpower needs (Doctors / Nurses / Allied Heath / Corporate and Non Corporate Admin Staff) full recruitment life cycle - assessment, sourcing, interviews till onboarding).
- Liaise with Marketing team for effective job posting - agree media platform / recruitment campaigns.
- Assist with both internal and external hiring efforts.
- Requesting quarterly, annually updated manpower plan & budget to identify future talent needs to develop talent pool.

* General HR Process:
- Generate offer letter approval and coordinate with candidates for signature.
- Ensure all required information and documents are provided for further process (attested certificates for visa, for Reference check, Employment verification background check).
- Initiate visa process and coordinate with PRO Dep till completion (Labour-MOL contract, Immigration stamping, medical, EID, Insurance).
- Initiate license process and coordinate with team till completion (DHA/ MOH/ DOH).
- Coordinate infrastructure & work station prior onboarding with IT Dep. & relevant other dep. for a smooth onboarding completion
- Set out joining email notification to Marketing team to create profiles for publishing (specially doctors, senior management)
- Liaise with insurance team by Update Insurance Empanelment for license holders (PCP)
- Upon joining provide joining form (employee form, salary transfer, declaration etc.) and given general brief about company policies, procedure, culture by making new joiner feel supported
- Produce and submit weekly, monthly, quarterly, yearly reports on general HR activities (sourcing CVs, open positions, close & on going, joiners etc) tracker updates

- Assisting Management day to day activities - letter, contracts (legal and corporate), email, memo, salary certificates, meeting minutes drafting, presentation preparation, ticket and hotel booking reservations etc,
- General HR & Admin functions- handling 600 staff in UAE.(Recruitment & Selection - local and overseas, documents preparation for embassy attestations(demand, POA etc.), offer letters, JD, assisting PRO activities for visa process till EID, Insurance, Workman Compensation, Payroll (WPS), Increment & Termination, PAR schedule and arrangements, Tenancy Contract renewals and update Monthly Utilities Payment - Dewa, Etisalat etc.),
- Scripting company profile & company website update,
- Site Management - Coordination and communication with site team, Quotation preparation Update daily reports, Monthly progress reports, Daily work progress reports,
- Basic Accounting - Petty Cash handling, Monthly Invoice preparation, LC bank documents preparation, Opening Bank Accounts preparation for Staff, Monthly Bank Depositing (cheques and cash collection), SOA preparation, Project based income statements, credit and debit notes etc,
- Procurement Handling - LPO arrangement, Delivery Order preparation, Inventory handling and data updating, Materials order based on site request, Supplier registration,
- Handling logistic (with shipping companies -local or overseas from Belgium, Germany, France, Kuwait, etc, LPO, Invoice, Quotation and shipping documents arrangement and coordinating such as BL. Insurance, HS code registration).

- Responsible for all office operation functions (Petty cash handling etc)
- Assist Country Manager’s day to day activities (presentation, documentary- legal & cooperate,
letter drafting, financial budget forecast, meeting arrangements, ticketing and hotel reservations etc)
- Procurement handing (vendor registration, invoice, quotation, comparison documents etc)
- HR functions (advertising till legalization of the employee - visa receiving till EID, Insurance, Payroll(WPS) etc.)
-Life Support Service for expatriate (USA Military staff who based in Dubai for projects purpose)

-Responsible for entire group of companies (technical, hospitality & trading) operation functions data entry (Daily Calculation), hotel booking, ticketing, meeting arrangements and report preparation (meeting minutes,
BOQ)
-Company accounts receivable coordinator
-Logistics handling coordinator
-Sales, inquiry and quotation distribution coordinator -Immigration and Municipality coordination
- Recruitment and Selection (MEP engineers, QS, Foreman, Site Supervisors, helpers and etc

-Responsible for entire group of company operations and taxi total operations data entry
-Visa Handling and Employment
evaluation
- Managing Directors coordinator

-Preparing correspondence on behalf of the principal
-Managing Principla’s electronic diary: e.g. Google Business Apps
-Planning & scheduling Meetings
-Writing Reports, executive summaries for Principal’s business portfolio
-Recruiting and Candidate screening

-Recruiting Staff for the company: Software Engineers (SSE, SE, JSE), Software Architect, Tech Leads (JAVA, J2SE, J2EE .NET, C#, C++, PHP) Project Managers (PM), Business Analyst (BA), Quality Assurance Engineers (JQA, SQA, QA Lead), UI Engineers, Database Administrators, System Administrators, Human Resource Officer, Receptionist cum Administrative Assistant viva agents (KPMG, Earnest and Young, PricewaterHouseCoopers and Topjobs), company advertising and Outsourcing viva ( Microsoft Sri Lanka, Virtusa, E- College, IFS)
-Training and Development Coordination: Annual Training Plan Coordination, Personal Development Plan, Skill Audit Training Needs Analysis

-Air Ticketing and arranging accommodation for managers and 2004-2006 office staff in overseas (Maldives, Malaysia, China).
-Recruitment Process handling (Internal and External): SSE, SE,
JSE, Software Architect, Database Administrators, Network Annalists, Logistic (Managers, Assistant) Sales Managers, Production Managers, TSD Engineers, Procurement Managers
-Handling all the co-operate mobile packages and deal with all the sub- tractors (Dialog, Mobitel, Airtel, SLT, Suntel, Lank bell).