Accounts Receivable Supervisor
Schlumberger Overseas S.A.
Total years of experience :22 years, 5 Months
Managing AR Team to deliver consistent results and improved DSO.
Responsible for the supervision of receivables (Billed, Unbilled and Collections) and review and pursue collection of outstanding receivables monthly.
Weekly update of Ageing Receivable Report and Collections
Responsible in preparing AR Ageing Report with comments and action plan.
Responsible in preparing all Accounts Receivable related reports such as Receivables Reconciliation, Client Statements, and Monthly collection forecasts.
Monthly review of aged and disputed Invoices, check any provisions required for bad debts and doubtful accounts/Service Quality and advice Operations and Ops Contoller.
Monthly review and updates of Customers Credit limit validated with MEA Headquarters and ensures all the approved clients in ACL are updated in CRM as per Geomarket Controller's approval.
Monitor and Control unbilled revenue, unbilled ageing above 120 days
Ensure all invoices are processed within five working days of receipt of Service tickets/Delivery Notes/Purchase Order's and checking service tickets for accuracy, resolving discrepancies, and entering data into system and submitted to the Client on time.
Ensures Revenue Recognition Criteria are met
Ensure fixed asset listing is current by performing audits. Prepare disposals as needed.
Ensure a physical inventory is taken and recorded monthly
Act as Marketing & Sales Lead for Data Quality, KPOs relating to Opportunity pipeline, and daily marketing client operations in the absence of the S&C Manager.
Clearly, identify & understand the business needs to enhance communication processes and turn into a more effective, effecient process and sometimes cost effective.
Able to manage by influence, Strong communicator, effectively uses Sales Business Systems.
Knowledge of Schlumberger’s offering and synergies between products and services.
Understands the oil and gas workflows and can apply solutions to problems.
Driving initiatives for enhancing the strategic internal communication of resources.
Ensuring that intelligent business systems & processes are implemented & measured periodically for effective utilization.
Expert level knowledge of Schlumberger’s BI business systems which include, OFSr, CRM Sales/Rigs, FTL, Data Reservoir (D&M), SAP C4C, GAC.
Ensuring data quality is always accurate and up to date with current market conditions, using C4C Key performance indicators and the Opportunity Pipeline Index.
Focal point for document administration and management and Client Correspondences
Communicate information regarding tenders/ Contracts/draft agreements to the concerned segment/ Account Managers / Legal.
Assist with the proper and timely submission of the "Bids/Tenders/Clarification responses” recording and reminding significant dates.
Promote and monitor the GeoMarket tender procedures on XAIT Porter, as necessary.
Responsible for keeping physical files following Schlumberger standards.
Provide effective and timely support/guidance to the Line Management, and maintain best practice in the field of employee relations to develop an environment where excellence in employee relation is achieved.
Dedicates face time to ensure employee support through interactions and feedback.
Acts as first point of contact for employees regarding employee relations issues and/or concerns about motivation and job satisfaction.
Handle complex and confidential secretarial and administrative assignments.
Assist the new hire or transfer in personnel in visa/ security pass processing and other local support.
Coordinate and communicate with the various departments for maintaining the company policies and achieving the organizational objectives.
Prepare formal letters; inter office correspondences and miscellaneous documents and assist in Tender submissions.
Arrange travel schedules and reservations.
Maintain track of the QHSE details for the Middle East Team.
Maintain the Journey plan for the team stationed in the site across the country.
Negotiate and coordinate with various internal and external suppliers and issue Purchase Orders for the Project related equipment’s and follow up on shipment with logistics.
*Process and review employment applications to evaluate qualifications or eligibility of applicants.
*Carries out various duties related to recruitment activities including interviews, tests as and when required.
*Prepare and amends organization charts for different companies within the group.
*Assist the HR manager in preparation of job advertisements, and arranges with advertising agencies the placement of these in the right media.
*Ensure that personal files are established for all employees including personal and professional data and updates files on a continuous basis.
*Prepare on a regular basis, various reports on manpower activities.
*Distributed information promptly to all necessary staff.
*Administered invoices and payments.
*Scheduled meetings and prepared minutes.
*Managed all communication channels.
*Liase with suppliers and also helped out with general office administration.
*Updated the customer database.
*Coordinated the sales of the entire team and managed to be the highest sales agency for continuously from Jan 2002 to Aug 2003
*Coordinated with various departments and assured dissemination of the information at prompt time.
*Establish an immediate rapport with individuals, identified their needs and show how our product offering meet their needs.
*Made cold calls on behalf of the sales team and made prospective clientele and assisted in the closing of the sales.
*Prepare telesales/telemarketing scripts
*Sold highest number of cards in each segment.
*Set service standards and continuously achieved a high standard of service.
Dual specialization in Marketing and Finance