SENIOR HR/ADMIN EXECUTIVE
SUN METAL GROUP
Total years of experience :11 years, 5 Months
• Handling overall process of Employment Visa issuances/Cancellations and employee arrival and departure both non free zone and free zone visas.
• Taking care of the complete Payroll process both salary and wages linked to WPS system by Preparing Weekly attendance and overtime reports.
• Explain Human Resource Policies and Procedures to the new joiners.
• Employee’s exit procedures and EOSB calculations as per MOL & MOHRE labor Laws.
• Managing and calculating the leave records (Annual, Sick, Maternity and Compensatory leaves)
• Shortlisting of CV’s matching with the Requirement and forwarding to the concerned dept.
• Conducting Preliminary Interviews for both White & Blue collar Recruitment.
• Liaison with local and international consultants for blue collar Recruitment.
• Employee’s Medical Insurance, Workmen Compensation and related Reimbursements.(Had personal experience in dead body repatriation procedures and reimbursements)
• Prepare documentation required to assist employees to open salary cards / bank accounts & HR letters (Salary Certificates, Address Proof letters, Warning letter)
• Maintains Human Resources records by recording new hires, transfers, terminations, changes in job classifications etc. both in software and hardware.
• Taking care of all the Visa and Passport renewals.
• Taking care of all the annual renewals like Trade licenses, Tenancy contracts, Chamber certificates, Establishment cards, civil defense certificates etc.
• Handling the supply of office stationaries, Uniforms, Utility bills and maintenance related issues.
• Taking care and the complete in charge of all the company accommodations both staffs and labors.
• Coordinate with External Travel Agents to book overseas employees Air Tickets.
• Ensure Offer letters and Terms & Conditions of Employment are shared with the new joiners and acknowledged on their first day of joining as well as each employee has personnel file created on the first day with all relevant documents as per the Employee File Checklist.
• Follow-up with PRO on overall process of employment visa issuance / cancellation and employee arrival and departure.
• Deal with employee requests regarding human resource issues, rules and regulations and issuing Probation confirmation letters
• Ensures information of all staff is correctly and regularly updated -Visa and Passport Details, Emirates ID, Emergency Contact details, Medical Insurance card number etc.
• Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications.
• Prepare Weekly over time & attendance report for Payroll and Finance reconciliation.
• Coordinate with External Travel Agents to book overseas employees Air Tickets.
• Prepare documentation required to assist employees to open salary cards / bank accounts & HR letters (Salary Certificates, Address Proof letters, warning letter)
• Employee’s Medical reimbursements and Workmen Compensation.
• Manage & calculate the leave records.
• Address disciplinary or performance issues by creating and communicating it through an Incident report.
• Ensuring Exit Checklist is signed by respective Department Managers and Company Assets are returned by the exiting employee & Exit/ termination process by sharing the input as per the EOSB requirement.
• Contacting and following up with clients for any queries regarding the advertisement
Provided.
• Preparing daily, weekly and monthly reports on Payroll, Handling Employee Database,
Leaves and Attendance Management.
• Interacting with Clients on day-to-day basis via Call and E-Mail to tackle and build-up the relation with the clients.
• Discussing/Resolving Queries with Clients/Vendors on services offered by the company.
• Preparing daily, weekly and monthly reports on Payroll, Handling Employee Database,
Leaves and Attendance Management.
• Interacting with Employees on required basis via Call and E-Mail to maintain the proper database and record of the respected staff.
• Coordinating with different departments for any additional information required and deals with employee requests regarding human resource issues, rules and regulations.
• Contacting and following up with clients for collection process.