Admin Assistant / Accounts / Compliance
Munich Re Syndicate Middle East Limited
Total years of experience :11 years, 9 Months
• Reinsurance Accounts
Recorded financial transactions and reconciled accounts in accounting software to generate financial statements in
accordance with Data Warehouse.
Closely coordinating with banks for cash management services & reconciliation matters.
Coordinating and controlling reconciliation of Premiums / Claims in relation to Underwriting / Claims reports.
Audit balance confirmation from the clients and Banks
Preparing Aged Debt Report
Posting Journals and receipts in the accounting system
Generating reports for reporting Head Office
Maintaining copies of invoices for quarterly VAT Return
Follow-up on settlement of overdue account receivable balances and missing accounts.
Maintaining Petty Cash register.
Preparing cheque for office expenses such as Etisalat, DU, Amex etc.
• Compliance /AML
Client on-boarding including KYC, Net Asset verification, Client Suitability with regards to risk appetite, Customer Risk
Assessment and Client Classification.
Conducted World checks and resolved hits and reviewed negative media articles, undertaken enhanced due diligence
for PEPs and obtain Board signed off and categorise each clients as High, Medium and Low risk.
Ensuring KYC completed within 30 day period
Ensuring firm’s compliance & AML systems are followed at all times, in accordance with firm’s compliance manual.
Managed the compilation of the Board Packs for the Company Secretary ensuring Compliance Quarterly Reporting
and other relevant documents are in place.
Classified clients as per COB rule 2.3.2 i.e. deemed professional client / market counterparty or assessed based
professional client as per net asset rule of $1m COB Rule 2.3.7
Ensuring that refresher KYC is completed either annually or semi-annual depending on the requirements
Obtaining KYC documentation, conducting customer risk assessment using variety of indicators
Reconciling compliance client list with that maintained by Custodian Banks to ensure no discrepancies.
On regular basis review transactions with Lloyds Syndicated Brokers this involves review the SLIP against the Binder
and ensuring the policies are issued according the authority provided
• Admin
Prepared and submitted required corporate documents on to the electronic regulatory platform for entities regulated
by the DIFC as directed by the reporting line.
Coordinate with all departments.
Processed employee records and regulatory requirements on the portal and coordinate for their related
onboarding/termination procedures as needed.
Deal with different service providers, governmental and legal entities in order to finalize legislative and related administrative processes.
Preparation of DFSA and Underwriting Report.
Ensuring processing and completion of all types of employment applications under Government Services Portal e.g.
Visa, Access card, Establishment Card, Commercial License, PRO card etc.)
Responsible for renewal of Medical Policy
Act as point of contact between the managers and customers.
Answering and directing calls to appropriate executives and parties, taking messages.
Record meeting discussions and provide minutes.
Generation of quotation, invoices, delivery notes, and payment receipts (parts of accounting)
Coordinating with the logistics team for the delivery of the materials to the customer’s place.
Describing the features and benefits of the various products and providing marketing materials.
Maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Tracking customer’s payment details; information of the concerned sales person to follow up.
Prepare cheque for signature and review.
Organizing and maintaining files and records.
Interpreted and applied university policies as they pertain to the operations of the University and the office of the President.
Participated in the International Education Exhibitions to promote the university internationally.
Recording minutes, maintaining records of actions from President Meetings.
Making arrangements for legislators, dignitaries, potential employees, etc. visiting our campus and welcome them on behalf of the President.
Served as a point of contact during the CAA (Commission of Academic Accreditation) visit from the Ministry of Higher Education and Scientific Research.
Served as liaison and worked on the Renewal of Licensure of the university which is renewed every 4 yearly.
Identifying and recommending improvements for administrative procedures and/or made evaluative judgments in implementing changes as appropriate to administrative procedures
Providing administrative support to the President, including drafting and managing, scheduling appointments and managing President’s calendar and coordinating special events.
Played an important role in the monthly TTC fare Collection, billing of tokens, tickets, and passes.
Directed activities related to dispatching, routing and tracking transportation vehicles.
Consolidated and maintained digital and hard copy files of over 150 employees in order to meet TTC (Toronto Transit Commission) and York Region Transit contractual requirements.
Answered a high volume of incoming calls and in-person inquiries from clients and colleagues; treated each person with respect and provided information and referrals.
Resolved an average of 200 inquiries in any given week and consistently met performance benchmarks in all areas (speed, accuracy, volume).
Rajiv Gandhi University of Health Sciences August 2007 - October 2011