Program Quality Coordinator
World Vision
Total years of experience :11 years, 5 Months
• Work with the Operations Associate in preparing a pilot Area Rehabilitation Program (ARP) model in Khartoum operational areas. Primary responsibility is in terms of Program Quality.
• Assist in sector and area based strategy (re) design, implementation; coordinate program development, monitoring, and evaluation of the sectors including Agriculture and Natural Resources Management, Commodities, Child Care & Gender Development, Health and Nutrition, Water and Sanitation in World Vision Sudan (WVS) operational areas of Blue Nile Khartoum and Darfur.
• Ensure programming as per NO strategy and make recommendations for key changes to the strategy to suit the context.
• Coordinate annual operating plan preparations along with Operations Department
• Participate in actual project design, implementation, and evaluation.
• Provide and assist the Monitoring and Evaluation Unit to provide specific technical support and advice to projects at proposal phase, implementation phase and monitoring and evaluation phase.
• Facilitate Sector Specialists to develop concept papers and proposals to major donors.
• Lead the preparation and review of monthly, annual and end-of-project narrative reports for Khartoum and Blue Nile.
• Ensure program quality meets set/acceptable industry standards including monitoring visits to all WV Operational areas, the identification of issues and making recommendations to the Operations and Program Quality Directors
• Represent World Vision in joint agency assessments, task-force teams, workshops, working groups etc.
• Adapt International training and standards to the local context and engage with staff to incorporate these into their daily programming
• Ensure that program implementation is in line with the principles of the Red Cross Code of Conduct, SPHERE standards and relevant WV internal standards and policies.
• Build the national capacity of the Program Quality Department by identifying current and future employees through means of internships for University students
• Ensure integration of all projects and programs such that a true holistic approach to the needs of the community is found in the design, implementation, monitoring and evaluation of the work with the communities.
• Representation WV and network with Federal, State, Local Government Authorities and engage with National NGOs and other local donor delegations for purposes of partnering and grant acquisition.
• Supervise and support staff in the program quality department, Provide technical support to field personnel, Build the capacity of national staff in project design and management, proposal/report writing, budgeting, monitoring and evaluating
• Program Development and planning
• Program Implementation, Coordination, and Representation
• Capacity Building
• Personnel and financial management
• Monitoring, Evaluation, Supervision, and Reporting
MAJOR RESPONSBILITIES
The Program Officer is responsible for providing support, oversight, and analysis for effective programme management, as well as communicating the programs’ needs, progress, and impact with colleagues in Support Office/Local Marketing - recognizing that the information is ultimately used to engage with our donors.
The three key areas of involvement for the Program Officer are:
•Seeking and extracting information to communicate with donors about our programs
•Identifying programming needs and connecting with available resources
•Monitoring program performance and assisting to resolve challenges
The Program Officer provides clear and consolidated information relating to project planning and reporting (i.e. guidelines, updates, feedback, analysis, and advice), and coordinates with Support Office/Local Marketing colleagues for sharing program achievements, challenges, and needs Supports in identifying and sharing potential programming opportunities with the relevant Support Office/Local Marketing.
Role Dimension:
• Monitor implementation and performance of program portfolio and coordinate with Program Officer team for consolidation, analysis, and sharing (Including review of reports and evaluations; project visits; regular interaction with program teams) (50%)
• Seek out, consolidate, understand, and communicate key information/guidance from within National Office for supporting the planning, reporting, budgeting, and decision-making processes at program level (20%)
• Communicate, analyze, and coordinate with Programming Teams to identify, clarify, and develop concepts/proposals for program development in existing and potential programming areas within Program Officer portfolio (*in close coordination with Senior
• Program Officer and Program Development Coordinator) (10%)
• Develop and build capacity of Programming Teams in key areas such as project management tools, technical monitoring skills, needs assessment & proposal writing skills, basic project analysis methods (10%)
• Coordinate and share key program/project information (including progress, achievements, needs, etc) to support Donor Acquisition and Engagement. (10%), and other duties as assigned
• Close follow up with the team, the animators in implementing the protection project activities with support from the project coordinator
• Interacting regularly with project coordinator to seek technical guidance and expertise regarding project related issues.
• Responsible to identify convenient locations for Khartoum program interventions
• Provide the needed supervision and technical support in the preparation to caregivers during the implementation of the program
• Participate when needed in evaluating the impact of the project on the beneficiaries with support from the DME unit.
• Assist in preparing and organizing community based activities including workshops, trainings, and other events in coordination with relevant stakeholders and WVS.
• Keep and file records and correspondences related to the project
• Submit weekly activity reports
• Carry out public relations activities, which include accompanying foreign visitors and donors to the project (once needed, on occasional basis).
• Represent World Vision in meetings and trainings when requested and is necessary.
• Attend and participate in local and international capacity building events as needed.
• Perform other related tasks as required by the Program coordinator.
• Responsible of own security and actively contribute to a positive security culture
• Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.
