Manager Business Development & Finance
Arabian printing Press W.L.L
Total years of experience :23 years, 10 Months
Business Development:
• Prospect for potential new clients and turn this into increased business.
• Cold calling to customers to check pipeline opportunities.
• Identify potential clients, and the decision makers within the client organization.
• Submit weekly progress/Sales reports and ensure data is accurate.
• Track and record activity on accounts and help to close deals to meet these targets.
• Ensure all team members represent the company in the best light.
• Present business development training and mentoring to business developers and other internal staff.
• Support the overall process of management and corporate decision-making process to ensure maximum profitability and setting sales targets.
• Develop, review and report on the business development strategies.
• Participate, attend forums in the business and serve as focal person to clients, companies and vendors as and when required.
• Ensure efficient and effective marketing, advertising and promotional planning through Marketing.
• Ensuring good working relationship with customers through good quality and timely responses, feedback and best possible solutions of customer needs.
• Conducting training sessions for Sales, Marketing, operational teams and others team/department for betterment and improvement of professional services and standards.
• Assigning Sales Targets to sales team.
• Support Sales team to achieve their targets by providing them valuable information about market trends, target customers, pricing, preparation of Quotation and helping them closing the deal.
• Meeting customers, listening their concerns and complaints and took suitable measures for customer satisfaction.
Finance & Accounts Function:
• Verification of invoices and Bills and ensuring billing and invoicing system is in place.
• Supervision, monitoring, and supporting of Collections and payment process by verifying the invoices and payment vouchers.
• Monthly preparation of Accounts Receivable and Payable aging statement.
• Prepare monthly analysis of cost of goods sold and operational expenses against prior year and budget, providing explanations and business solutions to help mitigate the risks.
• Preparation of Monthly financial statements, posting closing and adjusting entries.
• Verification and posting of Petty cash Vouchers, Payment Vouchers.
• Preparation and disbursement of Leave salary / payroll.
• Ensuring timely and correctly Salaries Disbursement and final settlement.
• Preparation of final accounts and audited it from chartered accountant firm.
• Periodically Analysis of Sales and Cost of Sales.
• Preparation of Monthly Budgets and Payment schedule of Vendors.
• Preparation of Bank Reconciliation & Cash flow Statements.
Operational Management:
• Provide leadership and support to all Pakistan Operations staff, coordination with all field offices, country office and USA HQ.
• Assist in drawing up plans, proposals, and budgets for new projects & extensions of projects in conjunction with the capital and field site teams.
• Overall responsibility for effective and efficient management of project implementation at all field sites, consistent with the project management cycle, program objectives, activities and indicators.
• Participate in monthly senior management Meetings (SMT) and with ARC - Headquarter (USA) to ensure project time-line fulfillment and compliance.
• Monitor the evolving development and humanitarian situation in program areas and consider strategic and immediate responses.
• Improve business practices in grant management through innovative approaches to building the capacity of both staff and the organization, looking at skills, practices, structure, systems, policies, strategy and approaches.
• Capacity building of new and operations staff following recruitment.
• Ensure regular communications are maintained between the field sites and the capital office.
• Maintain a strong working relationship with the ARC staff, vendors and local agencies.
• Ensure that appropriate ARC management, administration, personnel, logistic and communication systems are in place.
• Mediation between operations and other departments to ensure optimal program operations.
Security:
• Supervise the Field Security officers as Security Focal Point.
• Circulation of daily, weekly and monthly humanitarian security updates and provides briefing when required.
• Implementation of security measures according to ARC security guidelines and monitoring of same.
• Participation in the on-going monitoring of the security situation with Pakistan Humanitarian Forum (PHF) & United Nation Diplomatic Security Services (UNDSS) and other agencies.
HR & Personnel Management:
• Ensure Operations staffs are properly trained and performance expectations are clear.
• Ensure performance management system is adhered to and provide support to HR for the forecasting of manpower requirements in field locations.
• Support team members professionally and monitor/ support stress management in the field sites..
• Conduct performance assessments of Operations staff and provide coaching and feedback timely and appropriately.
Logistics, Administration & I.T Matters:
• Ensure appropriate administrative, financial and logistical systems/ procedures are in place, maintained and adhered to so that all support functions at the field sites are carried out effectively and efficiently.
• Ensure appropriate documentation of projects for transparency and future donor inspection/ audit.
• Provide and supervise country wide transport and logistics services and fleet management.
• Ensure items and equipment are stored securely and transported promptly and safely to project areas.
• Ensure regularly updating of inventory and assets database and to ensure compliance with ARC guidelines and standards. This includes physical checks on the spot, guidance and training of relevant staff for better management and usage of all inventory items.
• Prepare and process new/Renewal of lease agreements and vendor services & Rental agreements/ contracts, process payments as per agreement & update database.
• Liaison with headquarters regarding security, Leases and other agreements and ensure headquarters policies and plans are carried out.
• Looking after MoU, Interim Permission NOC matters, Expat visa and registration with GoP agencies properly and timely follows up with EAD, MOI
• Over all supervision of CRS-Mansehra Pakistan office operation/Administration matters.
• Inventory Management i.e. Warehouse Management, Physical verification of inventory items, issuing & Receiving of inventory items, tagging inventory codes, updating Bin cards, inventory movement record, updating inventory register, disposing of inventory items, etc.
• Vehicle Fleet Management i.e. preparing of Rental & fuel agreements, processing of monthly rental and fuel payments, assigning duties to drivers, regular inspection of vehicle’s, vehicle repair and maintenance. Preparing vehicle usage and fuel consumption reports, checking of logbooks, ensuring proper use of vehicles and safety of travelers and vehicles, insurance of vehicles and accident or emergency situation management.
• Security Matters: i.e. regular coordination with government security agencies and other INGOs/NGOs security focal persons, security drills for staff, follow up and feedback with travelers and staff, updating security tree, updating companion cards, ensuring smooth working of security equipment’s i.e. security camera, emergency or panic buttons, security alarms, automatic door locks, electronic sirens, smoke detectors, fire extinguisher, sand bins, Duty roster for security guards, surprise visit and checking of security guards.
• General Administration support: i.e. travelling and accommodation arrangements, office space management, store space management, ensuring safe and hygienic working environment, looking after support staff and developing their TORs, assigning task and performance evaluation of staff. Regular kitchen and entertainment matters. Arrangements for seminars, workshops and trainings. Looking after office facilities i.e. telephone, fax, internet, photocopier, scanner, Generator, UPS, and other furniture and fixtures.
• Partly looking HR Matter:- i.e. processing of employees health insurance bills, maintaining employees attendance record and update leaves register. Preparation of support staff overtimes and time sheets. Looking after fringe benefits matters i.e. Provident fund matters, Employees old age benefits (EOBI) matters with government agencies.
• Partly looking after Procurement matters: locating and investigating local vendors, maintain vendor list, collection of quotations and checking of purchase requests.
Achievements and demonstrated abilities in CRS- Mansehra
• Efficiently perform the additional responsibilities of warehouse officer and HR officer.
Planned and Shifted CRS office to new location with the help of support staff and on office vehicles and save the shifting cost of CRS
Major Responsibilities
• Ensuring office discipline and implementations of Rules and Regulations.
• Preparing of Rental Contracts and Agreements and management of contracts/Agreements and coordination with Vendors and Customers on day to day Basis.
• Ensuring the timely, cost effective and quality procurements of daily supplies and project procurements through Invitation of quotations and preparing of comparison charts.
• Office space management for Employees, seating arrangements, store space management, Office Facilities Management i.e. Power, telephone, Internet, Generators, conference room, Customer services centers etc.
• Supervision of Front desk, customers Services Centers and other administration and Support staff to ensure safe working and hygienic working environment in Offices.
• Processing of expatriates Immigration, visa and abroad traveling matters i.e. accommodation, ticketing, verification and processing of TA/DA Payments.
• Ensuring and monitoring of proper and timely payments i.e. Lease & Rental payments, procurement and other vendors payments, Insurance payments, utility bills and third party payments.
• Ensuring good inventory/Asset management system and warehouse management system in place through regular updating records, proper inventory movement system i.e. Gate pass, Goods forwarding note and semi annually physical verification of inventory/assets of organization and proper disposal of spoiled and defective items.
• Ensuring the proper, timely and cost effective communication and transportation Facilities, shipments and courier.
• Planning and budgeting of other administrative financial requirements.
• Frequent contacts with management and staff, general public, boards, Vendors and government officials to plan and/or coordinate activities and to serve as a resource person on administrative policies and procedures.
• Transportation / Car pool management and ensuring of vehicles in good working Condition
Budgets and Management Reporting
• Preparation of management reports and actual against business plan & budget as required.
• Provide management reporting to Executive Director and Finance and Audit Committee.
• Prepare cash flow management processes.
• Manage processes to record & reconcile expenses against income and provide regular management reporting.
Financial Processing (using QuickBooks Accounting software)
• Process accounts payables, obtain payment authorities, record in QuickBooks & prepare for payment, process payments and record payments.
• Provide regular creditor reports.
• Prepare & send invoices to debtors as required, record in QuickBooks, follow up debtors, maintain expected payment dates in cash flow spreadsheet, receive & record payments.
• Preparation of regular reconciliations of all bank accounts.
• Prepare accruals as required & record in QuickBooks.
• Maintain the Asset Register & Depreciation Schedule.
• Support preparation of Annual Audits & preparation of annual financial statements working with the external accountants and auditors.
Payroll Management (using QuickBooks)
• Prepare fortnightly payroll, obtain approval and process to bank.
• Produce & issue pay slips.
• Maintain all payroll records.
• Process leaves records & accruals.
• Prepare & Pay associated payroll payments
• Support all other employer payroll related requirements.
Office & Administrative Management Role
• Be accountable for and manage the staff delivering the following functions:-
• Reception & front of house functions e.g. first point of contact services
• Physical infrastructure for the operations e.g. premises, equipment and assets.
• Administrative function e.g. records management, inwards & outwards
• mail, purchasing, diary management
General responsibilities:
•Preparation of Vouchers.
•Petty Cash Fund Handling
•Maintaining computerized accounting records (SHAMA Accounting ledger)
•Monthly Bank Reconciliation Statements.
•Bank Receipts and Payments handling and recording.
•Prepare and maintain filling system
Payroll matters:
Preparation PRAL and its projects payroll
Maintaining and preparing employees contracts, Increments and Leaves records.
Payment and calculation of Increments, Advances, loans, TA/DA, Allowances, Leave encashment and salary taxes.
Contributory Provident Fund matters:
•Complete management and preparation of CP Fund record.
•Maintaining CPF Books of Accounts.
•Preparation of CPF Final Accounts.
•Investment of Funds in the authorized institutions and schemes.
•Payment of Loan against member’s CPF Balance,
•Making Final payment upon leaving the fund,
•Calculation and distribution of interest on investment to members.
•Preparation of Minutes of meeting and resolution of Board of Trustees.
•Conducting annual audit of Fund.
Professional -I (A-Grade) ICMAP Foundation-II (A-Grade) ICMAP Foundation-I (A-Grade) ICMAP
Subjects: (59 % Marks, 2nd Division) Principle of Accounting Advance Accounting Cost Accounting Income Taxe Banking Company Laws Business Communincation & Report Writting Statistics Economics
